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If the document cannot be rendered as a thumbnail, it will be shown in the work area in the 
following manner: 

 

If the thumbnails do not appear as expected, select the Refresh command from the View to 
correct the problem. 

You can combine .TIF image documents in the work area by clicking on an image, then dragging 
and dropping it on the image you want to combine it with. You can also combine images by 
clicking on the images (hold down the Shift key to select multiple images), then selecting the 
Combine command from the Edit menu, or from the Combine button on the toolbar. You can also 
combine .SDF documents in the same manner. 

You can split multi-page .TIF and .SDF documents into separate documents by clicking on the 
multi-page document, stepping through the thumbnail pages to the spot where you want to split, 
and then select the Split command from the Edit menu or from the Split button on the toolbar. 
The split will cause the selected thumbnail page to appear as the first page of the split document. 

You can rotate an image file 90

o

 to the left or to the right by clicking on the image file, then 

selecting the desired option from the Rotate option in the Edit menu (or from the toolbar). Note 
that all images within a multi-page image document are rotated. 

Sharpdesk lets you customize the Desktop according to your preferences: 

• 

Choose the Preferences command from the Tools menu, and click on the Desktop tab, if 
not already displayed. 

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To change the thumbnail size, click on your preference: Small, Medium, or Large.   

The current applications available on the Output Zone are listed in the Output Zone list box.  To 
add an application, click the Add button and enter the path to the program you want placed on the 
Output Zone, or use the Browse button to locate and select the program.  After selecting the 
application, click OK. 
To remove an application from the Output Zone, select its name from the Output Zone list box 
and click on the Remove button.   

If you always want to enter Sharpdesk with the Sharpdesk Desktop folder displayed, uncheck the 
‘Remember last folder…’ box.  If you want to enter Sharpdesk with the last folder you were in 
displayed, check the ‘Remember last folder…’ box.   
To save your preference settings, click OK. 

Both Sharpdesk and Sharpdesk Composer allow you to attach and send files via email.  In 
addition, Sharpdesk Composer allows you to export Composer files as Adobe Acrobat (.PDF) 
format files. (Refer to Chapter 6: Composing with Sharpdesk for details.) If you have Adobe’s 
PDFWriter software installed (version 4 or later), Sharpdesk will use that driver to create the PDF 
file. If you do not have Adobe’s PDFWriter installed, Sharpdesk will create an “image PDF” file 
instead.  The Export tab controls the PDF generation process for the image PDF file Sharpdesk 
provides.  It does not effect the controls that are provided by Adobe with their software. 
If your workstation has limited resources, converting a large image to a 300 dpi PDF file can take 
considerable amount of time and disk storage.  Or, if you want to send a large file via email, 
converting that file to a 300 dpi PDF file and sending it may strain the resources of either your or 
the recipient’s email application or may exceed size restrictions placed on email attachments by 
some Internet Service Providers.  In such cases, you may modify the default image Export 
resolution settings.  To do so, choose the Preferences command from the Sharpdesk Tools menu, 
and click the Export tab. 

 

Sharpdesk User’s Guide 

To change the default Export resolution, press and hold the left mouse button on the slider bar in 
the Quality Settings frame and drag it until the slider bar displays the desired image conversion 
resolution.  Dragging the slider to the left will result in shorter conversion times and smaller file 
sizes after conversion.  Dragging the slider to the right will result in higher quality images.   

If a small file size is more desirable than color reproduction for exported files, selecting the Black 
and White setting will create the smallest possible file.  Selecting the Color setting generates more 
accurate color reproduction.   
To save your export settings, click OK. 

The Properties dialog displays detailed information about a document. To display properties 
information: 

1.  Click the mouse on the document for which you want to view details in the work area, and 

choose Properties from the File menu. 

2.  To close the Properties dialog, click OK. 

 

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With Sharpdesk, organizing your files could not be easier. This section reviews the overall 
procedures for such tasks as selecting files, opening them, moving them, and deleting them.  Note 
that while Sharpdesk can page through a file’s pages in thumbnails, it is not possible to isolate a 
single page within a file.  All operations, including cut, copy, and paste, apply to the entire file. 

To work with a file, you must first select it in the Sharpdesk work area. To select a file: 

• 

With the file displayed in the work area, click on it. 

• 

To select multiple files, hold down the Ctrl key and click on the files you want to select, or 
hold down the Shift key to select a continuous range of files. 

Once selected, you can then choose the command for the task you wish to do such as open the 
document, convert it to text by OCR, or print it. 

You can open a document in its parent application (the application used to originally create the 
document) or, if it is an image document, in the Sharpdesk Imaging. 
To open a file using its parent application: 
•  Right-click on the document and choose Open, or, 
•  Choose the Open command from the File menu, or, 
•  Double-click the image/document in the work area. 

To delete a file, right-click on it in the work area and choose the Delete command. Or press the 
Delete key on your keyboard (you can also select this command from the File menu). The file is 
removed from Sharpdesk into the Windows Recycle Bin. 

To restore a deleted file, click the Windows Recycle Bin folder, then right-click on the file and 
select the Restore option. For more information on restoring files from the Windows Recycle Bin, 
refer to your Windows online help. 

You can move a document or folder from one folder into another folder as follows: 

1.  Select the folder/document you want to move from the Folder Window or the work area by 

clicking on it. 

2.  Drag and drop the folder/document to the new location. 

You can also drag-and-drop files and folders between Windows Explorer and Sharpdesk using 
the same procedure. 

Sharpdesk User’s Guide