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Working with Sharpdesk is very easy. It is designed to let you find your images and documents 
quickly using the Folder Window, the Menu Bar, and the Toolbar. 

By default, the Folder Window appears at the left on the Sharpdesk screen. The Folder Window 
can be used much like Windows Explorer to locate and display information from Sharpdesk, your 
hard disk, or any connected network drives. 
Using the Folder Window, you can display both the hierarchy of your Folder/Drive contents and 
the individual contents of each selected folder in the work area. Click on a folder to display the 
files contained in that folder in the work area.  

 

Use the Folder 

Window as you would 

Windows Explorer to 

locate, select and 

manage your 

documents. 

Sharpdesk Desktop 

contains files and 

documents that you use 

often or are important to 

you.  

Note:  Deleting or renaming system files or folders may cause Windows or other applications to 
become unstable. Do not delete or rename files or folders without understanding what can occur. 

Right-click on a folder in the Folder Window to display a popup menu with Explorer-like menu 
options that let you perform the following actions: 

• 

New Folder — create a new folder at the current location. 

• 

Rename — rename the selected folder. 

Sharpdesk User’s Guide 

11 

 

 

• 

Delete — delete the selected folder into the Windows recycle bin. 

• 

Sharpdesk Folders — add a folder shortcut to the Sharpdesk Folder window, reorder folders 
in the Folder Window, or remove folder shortcuts from the Folder Window. 

• 

Copy — copy the contents of the selected folder into the Clipboard. 

• 

Paste  — paste the contents of the clipboard at the current location. 

• 

Properties — display property information for the selected folder. 

Right-click in the Work Area (away from any documents) to display a popup menu with 
Explorer-like menu options that let you perform the following actions: 

• 

Scan Document — displays the Scanning dialog that lets you set scanning options and then 
scan an image into Sharpdesk. 

• 

From Scanner or Camera — displays the Device dialog allowing you to select a scanner or 
camera.  A Scanning dialog (which will be different for each device) then displays allowing 
you to set scanning options for the selected WIA device and then scan an image into 
Sharpdesk. This function is available on Windows XP only. 

• 

Paste — paste the contents of the Clipboard at the current location. 

• 

Select All — select all documents in the current folder. 

• 

Arrange — arrange thumbnails by Name, Date, Size, or Type. 

• 

Preferences — set preferences for displaying thumbnails, names for new scanned files, text 
conversion and image export resolution options. 

Right-click on a document in the Work Area to display a popup menu with Explorer-like menu 
options that let you perform the following actions: 

• 

Open — open the selected file. If a readable image is selected, it opens in Imaging. 

• 

Copy — copy the selected files to the clipboard. 

• 

Combine — stack two or more images together into a single file. 

• 

Split — separate a multi-page image file into two files. 

• 

Rotate — rotate the selected file 90

o

 to the left or right. 

• 

Rename — rename the selected file. 

• 

Delete — delete the selected file into the Windows recycle bin. 

• 

Send As — attach the selected file to a mail message using default email client on the user’s 
PC. If the selected file is an .SDF file, and the PDF format is selected, the file is first 
converted to PDF format before starting the email client.  Only .SDF files may be converted 
to PDF format before they are sent. 

• 

Properties — display property information for the selected file. 

Sharpdesk User’s Guide 

The Sharpdesk menu provides you with the following options: 

New Folder 

Create a new folder at the current location.  

Open… 

Open the currently selected file or folder. If a readable image is selected, it 
opens in Imaging. 

Rename 

Lets you rename a selected file or folder. 

Delete 

Delete the currently selected file or folder into the Windows recycle bin. 

Sharpdesk Folders… 

Display the Sharpdesk Folders dialog allowing you to add a folder shortcut 
to the Sharpdesk Folder window, reorder how folders display in the Folder 
Window, or remove s shortcut from the Folder Window. 

Print… 

Print a selected file by opening its native application and causing it to print to 
the current system default printer. 

Acquire Image… 

Displays the User Interface from the TWAIN driver (which will be different 
for each scanner) that lets you set various options and then scan an image 
into Sharpdesk. For more information, refer to “Chapter 4, Working with 
Sharpdesk.” 

Select Scanner… 

Select a TWAIN scanning driver for use in scanning images and documents. 

From Scanner or Camera 

Displays the Device dialog allowing you to select a scanner or camera.  A 
Scanning dialog (which will be different for each device) then displays 
allowing you to set scanning options for the selected WIA device and then 
scan an image into Sharpdesk.. 

 

Send As 

Attach the selected file to a mail message using the default email client on 
your PC. If the selected file is an .SDF file, and the PDF format is selected, 
the file is first converted to PDF format before starting the email client.  Only 
.SDF files may be converted to PDF format before they are sent. 

Properties 

Display property information for the selected file. 

Exit 

Exit and close Sharpdesk. 

Copy 

Copy the currently selected file or folder to the clipboard. 

Paste 

Paste the contents of the clipboard at the current location. 

Combine 

Stack two or more images together into a single file 

Split 

Separate a multi-page image file into two files 

Rotate   

Rotate the selected file 90

o

 to the left or right. 

Select All 

Select all documents in the current folder. 

Folders 

Toggle the default folder view on and off. 

Toolbars 

Toggles the Toolbar, Text Labels, and Large Buttons on and off. 

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Status Bar 

Toggle the status bar on and off. 

Output Zone 

Toggle the display of the Output Zone on and off. 

Refresh 

Refresh the thumbnails in the work area. 

Arrange 

Arrange thumbnails by Name, Date, Type, or Size. 

Next Page 

If the thumbnail has more than one page, view the next one 

Previous Page 

If the thumbnail has more than one page, view the previous one 

Launch Explorer 

Launch Windows Explorer. 

Product Configuration 

Configure your Sharp

-

connected devices. 

Preferences… 

Set preferences for displaying thumbnails, names for new scanned files, text 
conversion and image export resolution options. 

Desktop 

Return to the thumbnail view in the currently open folder 

Search 

Display the search page, view, edit or create an index database, view or 
change the indexing schedule, view the results of the last search, or display 
the Search Properties page. 

Imaging 

Launch Imaging component of Sharpdesk. 

Composer 

Launch Composer component of Sharpdesk. 

Sharp Product Information 

Display the Internet page connected to Sharp Product Information. 

Printer 

Prints a single copy of the image to your default printer. To print to another 
printer, click on the Down Arrow and select the desired printer.   

FAX 

Sends the image/document to the host-resident fax utility allowing it to be 
transmitted over a telephone line. 

eMail 

Launches your e-mail application inserting the selected image/document as 
an attachment. 

Convert by OCR 

Sends the image/document though the OCR (Optical Character Recognition) 
engine displaying it in the selected editor (see the next section for more 
information). 

Composer 

Prints the document using the Sharpdesk Composer print driver and opens 
Composer. 

Application 

Allows you to access other applications from the Output Zone. In the 
example above, Microsoft Paint has been added to the Output Zone. To add 
an application to the Application button, use the Tools/Preferences menu item 
described later. 

Contents and Index 

Display the Sharpdesk online help. 

About Sharpdesk 

Display Sharpdesk product version and copyright information. 

Sharpdesk User’s Guide