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The Sharpdesk toolbar allows you quick access to key commands and additional Sharpdesk 
applications such as Composer and Imaging. 
To display a popup tip for a command, move the mouse slowly over its icon. 

Sharpdesk Toolbar 

The toolbar lets you perform the following functions: 

Acquire  

Displays the User Interface from the TWAIN driver (which will be different for 

each scanner) that lets you set various options and then scan an image into 

Sharpdesk. For more information, refer to “Chapter 4, Working with Sharpdesk.” 

Copy 

Copy the currently selected file or folder to the clipboard. 

Paste 

Paste the contents of the clipboard at the current location. 

Combine 

Stack two or more images together into a single file 

Split 

Separate a multi-page image file into two files 

Rotate 

Rotate the selected file 90

o

 to the left or right. 

Arrange 

Arrange a selected folder display in the work area by Name, Size, Type, or Date.  

The current selection will be used to sort the thumbnails of every folder selected. 

Explorer Start 

Windows 

Explorer. 

Desktop 

Return to the thumbnail view in the currently open folder. 

Search 

Display the search page, view, edit or create an index database, view or change the 

indexing schedule, view the results of the last search, or display the Search 

Properties page. 

Imaging 

Launches Imaging, allowing you to view documents and images. For more 

information, refer to “Chapter 7, Sharpdesk Imaging.” 

Composer 

Launches Composer, letting you combine pages from multiple documents into a 

new Sharpdesk document. For more information, refer to “Chapter 6,Composing 

with Sharpdesk.” 

Sharpdesk User’s Guide 

15 

 

 

The Sharpdesk Output Zone lets you perform functions by simply dragging and dropping a 
selected file to the appropriate Output Zone button. You can also highlight a file and click the 
desired Output Zone button. To change the destination of an Output Zone button, click the “down 
arrow” to its right and select another choice from the drop-down menu that appears. 

 

The Output Zone, when enabled, appears at the right of the Sharpdesk Work Area.  The Print, 
Fax, and eMail buttons appear if your computer has the supporting software installed.  For 
instance, if you do not have a Fax driver (‘fax’ somewhere in its name) installed the Fax button 
will not appear.  The same is true for the eMail button if your computer does not have a MAPI-
compliant email client installed: 

Print 

Prints a single copy of the image to your default printer. To print to 
another printer, click on the Down Arrow and select the desired printer.  

Fax 

Sends the image/document to the host-resident fax utility allowing it to 
be transmitted over a telephone line. 

eMail  

Launches your e-mail application inserting the selected image/document 
as an attachment. 

Convert by OCR 

Sends the image/document though the OCR (Optical Character 
Recognition) engine displaying it in the selected editor (see the next 
section for more information). 

Composer 

Prints the document using the Sharpdesk Composer print driver and 
opens Composer. 

Application 

Allows you to access other applications from the Output Zone. In the 
example above, Microsoft Paint has been added to the Output Zone. To 
add an application to the Application button, use the Tools/Preferences 
menu item described later. 

To exit and close Sharpdesk, choose the Exit command from the File menu. 

Sharpdesk User’s Guide 

Sharpdesk makes it easy to identify, locate, and organize your files. This chapter reviews how to 
work with each of the options Sharpdesk provides.  

When you open a folder in Sharpdesk, you view the documents contained in the folder as a 
thumbnail of the document. If the number of documents within a folder exceeds the available 
work area, horizontal and/or vertical scroll bars appear.  You can use them to scroll through the 
work area to view all the documents. 

Sharpdesk User’s Guide 

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On the Folder Window, click on the desired folder. The documents contained in the folder are 
displayed in the work area. Each of your documents appears as a thumbnail image, showing the 
file’s name and type. Note that it takes longer to generate thumbnails the first time a folder is 
selected. If you click a thumbnail while this process is happening, the generation process stops 
and you can start using a file. However, the remaining thumbnails are left gray. 

 

 

l file. 

The Thumbnails view 

shows each file as a 

thumbnail of the 

actua

To page through a multi-page document, click on the document to select it, and then click on the 
tab on either side of the thumbnail near the top. Or, use the Next Page or Previous Page options in 
the View menu. When you move to the second page of a multi-page document, Sharpdesk will 
“look ahead” 20 pages to be ready for the next page request.  The caption of the thumbnail 
contains the current page number and the total known page count of the document. (For many 
documents, it is necessary to page through the entire document to determine the total number of 
pages. Before Sharpdesk determines the total page count, a ‘+’ may appear after the page 
numbers on the thumbnail. Counting pages takes some time, so Sharpdesk only presents 
thumbnails in groups of 20. When you cross a 20-page boundary, the next 20 will be rendered 
until the final page is found. You can page back to the front of the document using the left arrow 
or the Previous Page option on the View menu. 
The work area is automatically arranged according to the selected option from the Arrange 
toolbar button. You can arrange thumbnails by Name, Date, Size (of the image file), or Type.  
Whenever new documents are added to the work area, the thumbnails will be rearranged 
according to the current setting of the Arrange option, with the new document occupying the 
appropriate place.  

Sharpdesk User’s Guide