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To set up or modify the Index Schedule: 

1.  Choose Indexing Schedule from the Search option in the Tools menu. This can also 

be selected from the Search drop-down on the toolbar, the Search Home page, or the 
Index Database page.  The Indexing Schedule page displays. 

 

2.  Select the preferred indexing interval, Daily or Weekly, from the drop-down list, or if 

you want to manually run the index, click the Schedule Off button. 

3.  If you selected a Daily index: 

• 

Choose the date to start from the Start Date drop-down calendar or type in 
manually. 

• 

Specify the index time using the Start Time up/down arrows or type in manually. 

• 

Specify the number of days between indexing using the Perform Indexing 
up/down arrows or type in manually. 

4.  If you selected a Weekly index: 

• 

Choose the date to start from the Start Date drop-down calendar or type in 
manually. 

• 

Specify the index time using the Start Time up/down arrows. 

• 

Specify the Day(s) of the week to run the index by clicking the checkbox next to 
the desired day. 

5.  Click Save. The Index Schedule is saved and the Search Home page redisplays. 

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6.  If you are running on Windows NT, 2000, or XP, you may be asked to provide your 

login name and password before the Index schedule can be saved.  Typically, this 
occurs the first time that you attempt to use the Windows scheduling service.  If this 
is necessary, the following dialog will be presented: 

 

Enter your Domain Name\Username in the appropriate box and your password in 
each of the password boxes.  If you do not know your login or cannot successfully 
log in, consult your network administrator for assistance.  You need a valid Windows 
login to be able to set up an Indexing schedule. 

To manually index your database(s): 

1.  Choose Index Databases from the Search option in the Tools menu. This can also be 

selected from the Search drop-down on the toolbar, the Search Home page, or the 
Indexing Schedule page. 

The Index Databases page displays. 
2.  Select the database you want to index. If you want to index all databases, you do not 

need to select one. 

3.  Click Index Selected or Index All. 

Indexing will start immediately and display the current status. 

The Search Index process has a monitor icon located on the System Tray in the lower right 
portion of the Windows display: 

 

When indexing is in progress, the icon will animate to show the background activity.  To check 
the status of the indexing, right-click on the icon to display the following context menu: 

 

Sharpdesk User’s Guide 

Select the Show Progress item to display the current file being indexed.  A display similar to the 
following will appear: 

 

Select the Show Last Indexing item to display the summary of the last indexing operation.  A 
display similar to the following will appear: 

 

The Last Indexing Performed dialog displays detailed information about the last instance of 
indexing performed for the local PC, regardless of which user performed indexing the last 
time.  Note, that if the dialog is open prior to completion of a current indexing operation, 
information in the dialog will not be automatically updated.  To update information in the 
dialog, close the dialog and then re-open it after indexing is complete. 

Select the Perform Indexing item to begin the index process on all currently defined index 
databases. 

Select the Cancel Indexing item to halt the current indexing process. 

Select Exit to close the Indexing status menu and remove the Index Status icon from the System 
Tray. 

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Using Sharpdesk Composer, you can combine files of different types into a single production

-

 

ready document. For example, you could combine a Word file with an Excel file, and then even 
add in a Lotus file. Composer lets you reorder pages, add a cover page or inserts, and then print, 
copy, or e-mail the entire document. You can load as many source documents as you need to 
create the new document. 
The Composer eliminates the need to cut and copy documents from multiple applications. If you 
can print from an application, you can usually add the document to the Composer and create any 
document collection that might be required.  Documents are added to Composer by dragging and 
dropping them into Composer’s work area or the Composer button on the Output Zone. 
Documents can also be added to Composer by printing from the application that created the file 
through the Sharpdesk Composer printer driver.  The following applications have been tested 
with Composer, with the indicated results and limitations. 

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