Sharp DOS HOSPITALITY (serv.man6) User Manual / Operation Manual ▷ View online
D
EPARTMENT FILE
ACCESS
System Maintenance Menu Choose option 1 - File Maintenance
File Maintenance Menu
Choose option 7 - Department File
OVERVIEW
The departments and groups provide a way of classifying products for collecting and reporting on sales
information from the terminals. Every product on the product file must be assigned to a department which in
turn must be assigned to a product group. The groups must be set up first, followed by the departments, and
lastly the products.
information from the terminals. Every product on the product file must be assigned to a department which in
turn must be assigned to a product group. The groups must be set up first, followed by the departments, and
lastly the products.
You can add departments to the file, or change or delete existing departments. Where you want to change or
delete a department, you must first locate and display the department details. A report showing the current
departments may be printed.
delete a department, you must first locate and display the department details. A report showing the current
departments may be printed.
DEPARTMENT FILE OPTIONS
The following options are available to maintain the department file:-
A
To add a new department to the file. See Adding a Department below.
C
To change the department details currently displayed on the screen. See Changing a Department below.
D
To delete the department details currently displayed on the screen. See Deleting a Department below.
S
To search for the details of a particular department. The system will prompt you to enter the department
number. The department details are then displayed for you to continue. A warning message will be
displayed if you enter a department number which is not currently on the file, press any key to continue.
number. The department details are then displayed for you to continue. A warning message will be
displayed if you enter a department number which is not currently on the file, press any key to continue.
N
To display the details of the next department held on the file.
P
To display the details of the previous department held on the file.
R
To print a report showing the department details. See Printing the Details below.
END
To exit the function and return to the menu.
NOTE:
The system will display a warning message for the first or last department held on the file.
Sharp UP5700 File Maintenance Manual
33
Ver 1.7
ADDING A DEPARTMENT
•
Press A to add a department to the file.
When you choose to add a department to the file, the fields are cleared ready for you to enter the details of the
new department.
new department.
Department No:
Enter the number of the department, two digits are available.
Department Name: Enter a description for the department, up to 21 characters.
Group No:
Enter a valid product group number for this department. The group description is displayed.
•
You can use the up and down arrow keys to move the cursor to any field you have entered and change the details.
•
When you are satisfied the details are correct, press END to add the department to the file.
CHANGING A DEPARTMENT
•
Use the S, N, or P options to locate the department details you want to change.
•
Press C to change the details of the department displayed on the screen.
•
You can rekey the name of the department or the group number as described in Adding a Department above.
•
When you are satisfied the details are correct, press END to amend the record on file.
DELETING A DEPARTMENT
•
Use the S, N, or P options to locate the department details you want to delete.
•
Press D to delete the details of the department displayed on the screen.
•
The message "Record deleted" is displayed at the bottom of the screen. Press any key to continue.
SHARP 850/880
MANAGEMENT FUNCTIONS
C change, Pgup Pgdn move, End accept, ESC abandon
------------------------------------------------------------------------------------------------------------------------------------
DEPARTMENT FILE MAINTENANCE
Department No : 00
Department Name :
Group No
34
Sharp UP5700 File Maintenance Manual
Ver 1.7
PRINTING THE DETAILS
•
Press R to print the department details.
The details of all current departments are listed.
NOTE:
If the printer is unavailable, a warning message is displayed at the bottom of the screen. Press ESC
to cancel the report, or check the printer is on-line and then press any key to print the report.
to cancel the report, or check the printer is on-line and then press any key to print the report.
Sharp UP5700 File Maintenance Manual
35
Ver 1.7
S
ERVER FILE
ACCESS
System Maintenance Menu Choose option 1 - File Maintenance
File Maintenance Menu
Choose option 8 - Server File
OVERVIEW
All personnel that may wish to use a terminal must be assigned a server number. Each server must enter their
number before operating the terminal. This function sets up and maintains the details required for each server.
Where you want to use separate cash drawers for servers using the same terminal, you can specify the cash
drawer number.
number before operating the terminal. This function sets up and maintains the details required for each server.
Where you want to use separate cash drawers for servers using the same terminal, you can specify the cash
drawer number.
There are up to five authorisation levels which determine the functions that the server may perform on the
terminal. For example, you may not wish all servers to have the facility to void a transaction, in which case
the authorisation level for the server must be below the level set for the void facility in Function Control.
terminal. For example, you may not wish all servers to have the facility to void a transaction, in which case
the authorisation level for the server must be below the level set for the void facility in Function Control.
Another security feature of the system is the use of passwords. If a particular terminal function requires a
password, and the server has the appropriate authorisation level to perform the function, the password must be
entered before the server can continue.
password, and the server has the appropriate authorisation level to perform the function, the password must be
entered before the server can continue.
You can add servers to the file, or change or delete existing server details. Where you want to change or delete
the details of the server, you must first locate and display the server details. Please note that maintenance of
records in this file is for authorisation levels less than or equal to the level of the operator who logged onto the
System Maintenance functions. For example, if the logon operator has an authorisation level of 3, server records
which have authorisation levels of 4 or 5 cannot be added, changed, or deleted from the file. There is the
opportunity to print the server details for individual servers, or a range of server numbers.
the details of the server, you must first locate and display the server details. Please note that maintenance of
records in this file is for authorisation levels less than or equal to the level of the operator who logged onto the
System Maintenance functions. For example, if the logon operator has an authorisation level of 3, server records
which have authorisation levels of 4 or 5 cannot be added, changed, or deleted from the file. There is the
opportunity to print the server details for individual servers, or a range of server numbers.
Having entered the server details, you can allocate a key position on the terminal keyboard and then assign the
server to the key using a terminal function, so that the server can press their assigned preset server button and
log onto the terminal.
server to the key using a terminal function, so that the server can press their assigned preset server button and
log onto the terminal.
SERVER FILE OPTIONS
The following options are available to maintain the server file:-
A
To add a new server to the file. See Adding a Server below.
C
To change the server details currently displayed on the screen. See Changing a Server below.
D
To delete the server details currently displayed on the screen. See Deleting a Server below.
S
To search for the details of a particular server. The system will prompt you to enter the server number.
The server details are then displayed for you to continue. A warning message will be displayed if you
enter a server number which is not currently on the file, press any key to continue.
The server details are then displayed for you to continue. A warning message will be displayed if you
enter a server number which is not currently on the file, press any key to continue.
N
To display the details of the next server held on the file.
P
To display the details of the previous server held on the file.
R
To print a report showing the server details. See Printing the Details below.
END
To exit the function and return to the menu.
NOTE:
The system will display a warning message for the first or last server held on the file.
36
Sharp UP5700 File Maintenance Manual
Ver 1.7
Click on the first or last page to see other DOS HOSPITALITY (serv.man6) service manuals if exist.