Sharp MX-1800N (serv.man44) User Manual / Operation Manual ▷ View online
108
CONFIDENTIAL COMMUNICATION USING
F-CODES
F-CODES
By sending a fax to an F-code memory box (confidential) in the receiving machine (your machine or the other machine),
the sender can direct the transmission specifically to the user of the box.
This is convenient for sending sensitive documents that you do not wish people other than the recipient to see, or when
the receiving machine is shared by multiple departments.
To print an F-code confidential fax, the print passcode must be entered.
the sender can direct the transmission specifically to the user of the box.
This is convenient for sending sensitive documents that you do not wish people other than the recipient to see, or when
the receiving machine is shared by multiple departments.
To print an F-code confidential fax, the print passcode must be entered.
The F-code (sub-address and passcode) of the memory box to be used should be verified by the sender and the recipient
before the fax is sent.
before the fax is sent.
System Settings for Fax: F-code Memory Box
This is used to create memory boxes for F-code confidential communication (confidential).
A memory box name, sub-address, passcode, and print passcode are programmed in each box.
This is used to create memory boxes for F-code confidential communication (confidential).
A memory box name, sub-address, passcode, and print passcode are programmed in each box.
☞
Programming an F-code Memory Box (Confidential)
(page 152)
Sub-address: AAAAAAAA
Passcode: XXXXXXXX
Passcode: XXXXXXXX
Sub-address: AAAAAAAA
Passcode: XXXXXXXX
Passcode: XXXXXXXX
Transmission with an
F-code
F-code
Reception in F-code Memory Box
Print passcode: Enter BBBB
The fax is printed.
Sender
Receiver
109
F-CODE CONFIDENTIAL TRANSMISSION
Follow the steps below to send a confidential fax by adding an F-code to the fax number.
1
Place the original.
Place the original face up in the document feeder tray, or face
down on the document glass.
down on the document glass.
2
Enter the destination fax number.
(1) Touch the [Address Book] key.
(2) Touch the one-touch key of the desired
destination.
Touch the one-touch key in which the destination fax
number and F-code are stored.
number and F-code are stored.
☞
CALLING UP A FAX NUMBER FROM THE ADDRESS
BOOK
BOOK
(page 36)
If the fax number of the transmitting machine is not stored in a
one-touch key in the Address Book, enter the fax number and
F-code with the numeric keys.
(1) Enter the fax number of the destination.
(2) Touch the [Sub Address] key to enter "/".
(3) Enter the sub-address.
(4) Touch the [Sub Address] key to enter "/".
(5) Enter the passcode.
one-touch key in the Address Book, enter the fax number and
F-code with the numeric keys.
(1) Enter the fax number of the destination.
(2) Touch the [Sub Address] key to enter "/".
(3) Enter the sub-address.
(4) Touch the [Sub Address] key to enter "/".
(5) Enter the passcode.
3
Press the [BLACK & WHITE START] key
(
(
).
Scanning begins.
• If you inserted the original pages in the document feeder
tray, all pages are scanned.
A beep will sound to indicate that scanning is finished.
A beep will sound to indicate that scanning is finished.
• If you are scanning the original on the document glass, scan
each page one page at a time. When scanning finishes,
place the next original and press the [BLACK & WHITE
START] key (
place the next original and press the [BLACK & WHITE
START] key (
). Repeat until all pages have been
scanned and then press the [Read-End] key.
A beep will sound to indicate that scanning is finished.
A beep will sound to indicate that scanning is finished.
This function can be used in combination with a broadcast transmission or timer transmission. A F-code confidential
transmission can also be stored in a program.
transmission can also be stored in a program.
1
1
Quick File
File
Special Modes
Sub Address
Speaker
Resend
Scan
Send
Auto
Address Book
Fax
Mode Switch
Direct TX
Memory TX
Auto Reception
Ready to send.
Image
Settings
Fax Memory:100%
A4
(1)
Sub Address
Global
AAA AAA
EEE EEE
CCC CCC
DDD DDD
BBB BBB
FFF FFF
ABCD
EFGHI
JKLMN
OPQRST
UVWXYZ
1/1
Frequent Use
Condition
Settings
Address Review
Cc
To
Sort Address
(2)
110
PRINTING A FAX RECEIVED BY F-CODE
CONFIDENTIAL RECEPTION
CONFIDENTIAL RECEPTION
An F-code confidential fax sent to your machine is received to the memory box specified by the F-code. To print the
received fax, enter the print passcode.
received fax, enter the print passcode.
1
The machine rings and the fax is
received.
received.
A beep sounds when reception ends.
2
Touch the [Special Modes] key.
3
Select memory box.
(1) Touch the
keys to switch through
the screens.
(2) Touch the [Memory Box] key.
4
Touch the [Print Data] key.
5
Touch the key of the memory box
containing the confidential fax.
containing the confidential fax.
"
" appears in the keys of memory boxes that have received
faxes. The keys of memory boxes that have not received faxes
are greyed out and cannot be selected.
are greyed out and cannot be selected.
Beep
Speaker
Resend
Quick File
File
Special Modes
Sub Address
Address Book
Fax
Mode Switch
Image
Settings
Direct TX
Memory TX
Auto Reception
Fax Memory:100%
Ready to send.
Fax
Special Modes
Special Modes
OK
2/3
Transaction
Report
Own Name
Select
Polling
Memory Box
(2)
(1)
Memory Box
Cancel
Print Data
Delete Data
Print Data
Data Store
Polling Memory
Confidential
Reception
Memory Box - Print Data
Cancel
Box 1
Box 3
Box 5
Box 2
Box 4
Box 6
Box 7
Public Box
1/1
111
6
Enter the print passcode with the
numeric keys.
numeric keys.
As each digit is entered, "–" changes to "
".
Take care to enter the correct print passcode. If you make a mistake, a message will appear. Return to the entry
screen. You can touch the [Cancel] key to return to step 5.
screen. You can touch the [Cancel] key to return to step 5.
7
Press the [BLACK & WHITE START] key
(
(
).
• The confidential fax is automatically given priority in the print job queue.
• The fax is automatically cleared from the memory box after printing.
• If you forget the print passcode...
There is no way to check a forgotten passcode on the machine. Take care not to forget the passcode. In the event that you
forget the passcode or need to verify the passcode, contact your dealer or nearest authorised service representative.
forget the passcode or need to verify the passcode, contact your dealer or nearest authorised service representative.
System Settings for Fax (Administrator):
Transaction Report Print Select Setting
(page 180)
This setting can be used to have a transaction report printed automatically when an F-code confidential fax is received.
Enter PIN via the 10-key.
Cancel
Click on the first or last page to see other MX-1800N (serv.man44) service manuals if exist.