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■ Checking and clearing document data in a memory box

The procedure for checking document data in an F-code polling memory box by printing it and the procedure for
clearing data from a box are almost the same as the procedures for printing and clearing document data from the
Public Box. 
Instead of touching the [PUBLIC BOX] key in step 3 of "Printing document data in the Public Box" or "Deleting
document data from the Public Box" on page 3-8, touch the key of the desired memory box.

If a document icon (

) appears to the right of a memory box key, document data

has been stored in that box and you can print it out.
However, the contents cannot be printed or deleted while the memory box is being
used for transmission.

Make sure that a document has not been loaded in the document feeder tray or on the document glass, and then
follow the steps below.

If the address directory
screen appears, touch the
[CONDITION SETTINGS]
key to display the
condition settings screen
(page 1-5).

The [POLLING] key is

highlighted and the polling icon appears.

To cancel polling, touch the [POLLING] key once
again so that it is not highlighted.

You will return to the
initial screen.

To use a one-touch key,
touch the [ADDRESS
DIRECTORY] key to
display the address
directory.

Refer to steps 2 through
5 of "ENTERING

(DIALING) A FAX NUMBER WITH A SUB-
ADDRESS AND PASSCODE" on page 4-3 for the
procedure for entering sub-addresses and
passcodes.

"JOB STORED."  appears
on the screen.
After communicating with
the other machine, your
machine prints the
received document data.

●

You must know the sub-address (SEP) and passcode (PWD) of the other machine's F-code polling memory box.

●

Serial polling (selecting multiple fax machines to be polled using a group key or by touching the [NEXT
ADDRESS] key) is not possible with F-code polling.

TA

MARKETING GROUP

PUBLIC

SHARP BRANCH EX

POLLING

PROGRAM

DUAL PAGE

SCAN

ADDRESS REVIEW

SPECIAL MODES

OK

REDIAL

AKER

CORPO.TPS

SHARP GROUP

SPE

CORPO.TPS

SHARP GROUP

SPE

●

Cancelling a transmission
Press the [JOB STATUS] and cancel the transmission in the same way as when cancelling a stored
transmission. (See "CANCELLING A FAX TRANSMISSION" on page  2-6.)

●

Only one F-code polling timer operation can be stored (see page 3-4).

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F-Code confidential transmission provides a secure means of faxing confidential documents. The sub-address and
passcode programmed in the memory box restrict the recipients of the fax, and once received in the memory box,
the fax can only be printed by someone who knows the print passcode (PRINT PIN. see page 6-12).
This function is convenient when sending important documents that you only want a specific person to see, or when
multiple departments share a single fax machine.

As the above diagram shows, receiving document data to the machine's F-code confidential memory box is
called F-code confidential reception, and sending document data to another machine's F-code confidential
memory box is called F-code confidential transmission.

F-code confidential transmission is performed in the same way as a normal transmission (refer to chapter 2);
however, you must enter the sub-address (SUB) and passcode (SID) after the fax number of the other machine. (You
can omit the passcode if the other machine does not use a passcode.)
For the procedure for entering sub-addresses and passcodes, see "ENTERING (DIALING) A FAX NUMBER WITH
A SUB-ADDRESS AND PASSCODE" on page 4-3.
F-code confidential reception is performed in the same way as normal reception (see chapter 2); however, you must
inform the other party of the sub-address (SUB) and passcode (SID) of your confidential memory box. (If a passcode
is not programmed in the confidential memory box, only inform the other party of the sub-address (SUB).)

●

This machine does not support Sharp's previous confidential transmission function, which uses the programmed
sender's fax number and ID code.

●

Refer to pages 6-10 through 6-14 for the procedures for creating, editing, and deleting F-code confidential
memory boxes.

●

Take care not to forget the print PIN. programmed in the F-code confidential memory box. If you forget the
passcode, consult your dealer.

NOTE
An F-code confidential transmission can be used in combination with the broadcast transmission function (page 3-
2) or timer transmission function (page 3-4), and can be stored in a program (page 6-8).

3) Data is read into the confidential 

memory box (reception is permitted)

1) Document data, together 

with a sub-address and passcode, 
are sent to your machine.

4-1) 
Enter print PIN. 
(4-digit number)

4-2) 
Data is only 
printed if correct 
passcode is entered.

Your machine

When data is printed

The other machine

MARK

Sub-address

Passcode

MARK

Match

Do not match

2) Check sub-address 

and passcode

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Faxes received in an F-Code confidential memory box are printed out by entering the PRINT PIN 4-digit passcode
(0000 to 9999) that was programmed when the box was created.

If the address directory
screen appears, touch the
[CONDITION SETTINGS]
key to display the condition
settings screen (page 1-5).
The memory box menu
screen appears.
To cancel the operation,
touch the [CANCEL]
key.

A 

 mark appears to

the right of memory
boxes that have
received document
data.
A memory box cannot
be selected while it is

being used for transmission.

As each digit is entered,
"-" changes to "

".

If the print PIN you
entered is correct, the
message "PRESS
[START] TO PRINT
DATA."  appears.

If the print PIN is not correct, the message "PIN IS
NOT VERIFIED." appears and you return to the
entry screen.
To return to the screen of step 3, touch the
[CANCEL] key.

Printing begins.

●

You can have a transaction report printed each time a fax is received in an F-Code confidential box to inform you
of the reception. This setting is enabled in the key operator programs (see "Transaction report print select
setting" on page 8-6).

●

Document data received to an F-code confidential memory box is automatically cleared after printing.

●

When a new fax is received to an F-code confidential box while a previously received fax is still stored in the box,
the new fax is added on after the previous fax.

OK

MEMORY BOX

ADDRESS REVIEW

SPECIAL MODES

CONFIDENTIAL

RECEPTION

DATA

PRINT DATA

MEMORY BOX - CONFIDENTIAL RECEPTION

SLA SCANNER TEAM

MARKETING GROUP

SLA SCANNER TEAM

SHARP BRANCH EX

SELECT MEMORY BOX.

CANCEL

ENTER PIN VIA THE 10-KEY.

NOTE
If received data remains in an F-code confidential memory box, the memory box cannot be deleted.

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The F-Code relay broadcast function allows the machine to act as a relay machine for a broadcast transmission. The
end receiving machines are stored in the machine's F-Code relay memory box, and when the machine receives a
relay request from another F-Code machine, it will relay the fax to all of the stored end receiving machines.
The relay machine and the originating machine that requests the relay transmission must both support F-codes;
however, the end receiving machines programmed in the F-code relay broadcast memory box do not need to support
F-codes.

The machine that originally sends the document is called the relay request machine, and the machine that has
a memory box containing the end receiving machines and which relays the received document to those
machines is called the relay machine.
The relay machine also prints the document sent by the relay request machine.

For example, corporate headquarters in Seattle wants to send the same document to branch offices in San
Francisco, Oakland, Berkeley, and San Jose. If the San Francisco office creates a relay broadcast memory box
and programs the Oakland, Berkeley, and San Jose offices as end receiving destinations, the overall phone
charges will be lower than if the Seattle office uses the normal broadcast transmission function (page 3-2). This
function can also be combined with a timer setting (page 3-4) to take advantage of off-peak rates, allowing a further
reduction in phone charges.

Transmission by the relay machine is called "F-code relay broadcast transmission", and transmission from the
relay request machine to the relay machine is called "relay request transmission".

●

This machine does not support Sharp's previous relay broadcast function, which uses the programmed sender's
number and relay ID code.

●

To create an F-code relay broadcast memory box and program, edit, and delete end receiving machines, refer
to pages 6-10 to 6-14. When creating a box, a passcode (SID) can be omitted.

●

The relay request machine only bears the expense of sending the document to the relay machine. The relay
machine bears the expense of sending the document to each of the end receiving machines.

S.F.

Receiving machine A

Receiving machine B

Receiving machine C

3) Document data is 

read into relay broadcast 
memory box 
(reception is permitted).

4) Document is automatically transmitted
     to end receiving machines programmed
     in the relay broadcast memory box.

1) Document is sent from 

machine requesting 
relay transmission

Relay machine (your machine)

Relay request machine (sends document)

Passcode

Match

Does not match

Sub-address

2) Check sub-address 

and passcode

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