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This function can only be used if the other machine is a Super G3 or G3 machine and supports the polling function.
The polling function allows your machine to call a fax machine that has document data set and initiate reception of
the document. You can also perform the reverse operation: scan a document into the memory of your machine so
that another machine can call your machine and initiate reception of the document.
This function whereby your machine calls the sending machine and asks the sending machine to begin transmission
of a loaded document is called the polling function. Scanning a document into memory and automatically sending it
when the receiving machine calls and "polls" your machine is called polling memory.

■

■

■

■ Polling

This function allows your machine to call a sending machine and initiate reception of a document loaded in that machine.
A timer setting can also be established to have the operation take place at night or another specified time (refer to page 3-4).

Serial Polling:Group keys and the broadcast transmission function (page 3-2) can be used to successively poll multiple

fax machines in a single operation. Up to 100 machines can be polled. In this case, the sequence of
operations in the above diagram is successively repeated for each sending machine selected.

■

■

■

■ Polling memory

This feature allows your machine to automatically send a document previously scanned into memory when
another machine calls and polls your machine.

NOTE
For information on polling and polling memory using F-codes, refer to "F-CODE POLLING MEMORY" on page 4-4.
This section only explains normal polling and normal polling  memory.

The other machine

Your machine

3) Document data previously 

scanned into memory

1) Polling (ask other machine 

to send document)

4) 

Document data is automatically 

sent to your machine

2) 

Permits polling of.

NOTE
The receiving machine bears the expense (phone charges) of polling transmission.

3) Document data previously 

scanned into memory

1) Polling 

(request transmission)

4) Document data is 

automatically sent to 
other machine

2) Permits polling of.

Your machine

The other machine

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A document should not be loaded in the machine when the following operation is performed. When used in
conjunction with the timer transmission function, only one polling job can be stored.

If the address directory
screen appears, touch the
[CONDITION SETTINGS]
key to display the condition
settings screen (page 1-5).

The [POLLING] key is
highlighted and the
polling icon appears.

To cancel polling, touch the [POLLING] key once
again so that it is not highlighted.

You will return to the
initial screen.

If the condition settings screen
appears, touch the [ADDRESS
DIRECTORY] key to display
the address directory screen.
(See 1-4 page.)
If you are performing serial
polling, touch the [NEXT
ADDRESS] key and

repeat this step. (See step 3 on page 3-3)

"JOB STORED." appears
in the touch panel.
The fax is received from
the other machine and
printed out.

■

■

■

■ Manual polling

A document should not be loaded in the machine when the following operation is performed. Manual polling is
begun on the signal of the other party.

A one-touch key or the
[REDIAL] key can also
be used.

If the address directory
screen appears, touch the
[CONDITION SETTINGS]
key to display the
condition settings screen
(page 1-5).

"JOB STORED." appears
in the touch panel.

Your machine prints the fax after receiving it from
the sending machine.

NOTE
If the other machine has a polling security function (refer to "Restricting polling access (polling security)" on page
3-8), use the key operator program to program your own fax number (refer to "Own number and name set" page
8-5), and ask the operator of the other machine to appropriately program your fax number in that machine.

POLLING

PROGRAM

DUAL PAGE

SCAN

ADDRESS REVIEW

SPECIAL MODES

BER

OK

REDIAL

AKER

NOTE
When performing serial polling, an auto-dial key that includes
a sub-address or passcode (page 4-2) cannot be selected.

CORPO.TPS

SHARP GROUP

SPE

NOTE
To cancel the operation
Press the [JOB STATUS] key and then cancel the operation. (See "CANCELLING A FAX TRANSMISSION" on page 2-6.)

FAX MEMORY:100%

AUTO RECEPTION

ADDR

DIRE

SUB 

RE

SPEAKER

DD

DIRE

SUB AD

ADDRESS 

SPECIAL MODES

AUTO RECEPTION

Serial polling cannot be performed manually. When
polling reception ends, repeat steps 1 through 4.

POLLING

ER

PROGRAM

L PAGE

SCAN

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This function sends a document previously scanned into memory to a receiving machine when the receiving machine calls
and polls your machine. (If desired, you can restrict polling to fax machines whose fax number you have programmed in
your machine. (See "Polling security setting" on page 8-10.) This machine has "memory box", which is memory used for
such functions as the normal polling memory function, F-code polling memory, F-code confidential transmission, and
F-code relay transmission (refer to "MEMORY BOXES AND SUB-ADDRESSES/PASSCODES REQUIRED FOR F-CODE
TRANSMISSION" page 4-2). The polling memory function explained here uses a memory box called the "PUBLIC BOX".

■

■

■

■ Scanning a document into memory (Public Box) for polling memory

This procedure is for scanning a document into the Public Box. If other document data has already been stored in the
Public Box, the new document will be added after that data. If the previous document data is no longer needed, delete
that data first (see "Deleting document data from the Public Box" on the next page) and then follow the steps below.

When the [IMAGE
SEND] key light is on, the
machine is in fax mode. If
the light is not on, press
the [IMAGE SEND] key.

When the network
scanner option is
installed, touch this key

to return to the initial screen of fax mode or scanner
mode, whichever mode was selected last. To
switch to fax mode from scanner mode, touch the
[SCANNER/FAX] key (see 8 on page 1-4).

If the address directory
screen appears, touch the
[CONDITION SETTINGS]
key to display the condition
settings screen (page 1-5).
To cancel the operation,
touch the [CA] key.

This specifies that the
document will be
scanned into the Public
Box.

Set the original size, resolution, exposure
and other scanning conditions as needed.
(See  "MANUALLY SETTING THE SCANNING
SIZE" on pages 1-8 to 1-10.)

The document is scanned.
If other document data
has previously been
stored, the new data will
be added on after the old
data.

If you used the document glass and have another
page to scan, change the pages and then press the
[BLACK COPY START] key again. Repeat this
procedure until all pages have been scanned, and then
touch the [READ-END] key that appears in the message
screen. When the document data has been stored in the
Public Box, "JOB STORED." appears on the screen,
after which you will return to the initial screen.

When using the polling memory function, do not set the reception mode to MANUAL RECEPTION. (refer to
"USING AN EXTENSION PHONE TO RECEIVE A FAX" on page 5-3)

OWN NUMBER

SENDING

MEMORY BOX

OK

ADDRESS REVIEW

SPECIAL MODES

POLLIN

DATA STORE

PRINT

To cancel scanning of a document while scanning is in
progress, press the [C] key. To delete a document that
has already been scanned, see "Deleting document
data from the Public Box" on the following page.

PUBLIC BOX

The machine has been initially set to automatically clear document data from the Public Box after polling takes
place and the data is sent to the polling machine. You can use the key operator program to change this setting so
that the data is not automatically cleared and polling can take place repeatedly. (See "Set number of times public
box may be polled" on page 8-11.)

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■

■

■

■ Printing document data in the Public Box

To check a document that is stored in the public box, follow these steps to print it out.
If no documents have been stored, the [PUBLIC BOX] key will be greyed out.

If the address directory
screen appears, touch the
[CONDITION SETTINGS]
key to display the
condition settings screen
(page 1-5).

Touching the [CANCEL]
key will return you to the
screen of step 2.

The message screen
appears and the Public
Box data is stored as a
print job.
To cancel printing, touch
the [CANCEL] key.

■

■

■

■ Deleting document data from the Public Box

This procedure is used to delete document data from the Public Box when it is no longer needed.

If the address directory
screen appears, touch the
[CONDITION SETTINGS]
key to display the
condition settings screen
(page 1-5).

The message screen
appears.

All data in the Public Box
is deleted and you return
to the screen of step 2.
If you touch the [NO]
key, you will return to the
screen of step 2 without
deleting the data.

■

■

■

■ Restricting polling access (polling security)

If you wish to prevent unauthorised fax machines from polling your machine, turn on the polling security function. When
this function is turned on, polling permission will only be granted if the fax number of the polling machine (as
programmed in that machine) matches one of the fax numbers you have programmed in your machine as passcode
numbers. Up to 10 fax numbers can be programmed as passcode numbers.

To turn on the polling security function and program passcode numbers, use the key operator program as
explained in "Passcode number setting" on page 8-10.

OWN NUMBER

SENDING

MEMORY BOX

OK

ADDRESS REVIEW

SPECIAL MODES

POLLING MEMORY

ORE

PRINT DATA

PUBLIC BOX

OWN NUMBER

SENDING

MEMORY BOX

OK

ADDRESS REVIEW

SPECIAL MODES

MEMORY

DATA

DELETE DATA

PUBLIC BOX

YES

PUBLIC BOX

DELETE THE DATA IN THE MEMORY BOX?

NO

●

If you do not use the polling security function, the document will be sent to any fax machine that polls you.

●

To use polling memory with polling security enabled, the sender's number of the polling machine must be
programmed in that machine and in your machine.

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