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AXIS 7000
User’s Manual
Section 6: Meta Information
101
The administrator specifies these messages by writing an XML DD
(Document Description) file in a text editor. This file is then saved on
an FTP server and the AXIS 7000 will be configured to retrieve the
XML DD file from the specified FTP server. See “Retrieving the XML
DD file” on page 119.
(Document Description) file in a text editor. This file is then saved on
an FTP server and the AXIS 7000 will be configured to retrieve the
XML DD file from the specified FTP server. See “Retrieving the XML
DD file” on page 119.
Note:
XML DD file
The XML DD (Document Description) file specifies what the user
will be prompted for, and the format and contents of the output
information file. The file is limited to a size of 50 000 bytes. The AXIS
MetaData DTD defines the syntax of the XML DD file. For more
information see “Meta Information DTD” on page 138.
will be prompted for, and the format and contents of the output
information file. The file is limited to a size of 50 000 bytes. The AXIS
MetaData DTD defines the syntax of the XML DD file. For more
information see “Meta Information DTD” on page 138.
The built in html-based XML parser can be used for validating an
XML DD file. This enables the administrator to verify that the XML
DD file used for Meta Information is correct before setting up the
whole environment.
XML DD file. This enables the administrator to verify that the XML
DD file used for Meta Information is correct before setting up the
whole environment.
Note:
Application Examples
This section contains three examples of the Meta Information
functionality. The examples are complete with XML DD files. For
more examples, please refer to the White papers in the Developer
section at http://www.axis.com/products/axis_7000/
functionality. The examples are complete with XML DD files. For
more examples, please refer to the White papers in the Developer
section at http://www.axis.com/products/axis_7000/
Note:
You can write the XML DD file in any text editor although it is recommended
that you download a Freeware XML writer with XML validation. There a several
XML writers available in the AXIS 7000 Developer section at
http://www.axis.com/products/axis_7000/
that you download a Freeware XML writer with XML validation. There a several
XML writers available in the AXIS 7000 Developer section at
http://www.axis.com/products/axis_7000/
This functionality is only for the validation of an XML DD file. Nothing of the
parsed XML DD file will be used or stored in any way.
parsed XML DD file will be used or stored in any way.
You cannot copy n’ paste the following examples into the XML parser. If you
want to try out the examples you can find them in the correct format in the
Developer section at http://www.axis.com/products/axis_7000/
want to try out the examples you can find them in the correct format in the
Developer section at http://www.axis.com/products/axis_7000/
Section 6: Meta Information
AXIS 7000 User’s Manual
102
Example:
Archiving
You have an electronic archive (file server) for your scanned
documents and you want to store certain information together with
each document. The administrator can, for example, request the
following information before scanning the document:
documents and you want to store certain information together with
each document. The administrator can, for example, request the
following information before scanning the document:
• Document Identification Number
• Name of Document
• Name of Issuer
• Version Number
• Classification
• Name of Document
• Name of Issuer
• Version Number
• Classification
Example:
Invoice
You receive an invoice and you want to scan and send it over your
network to the Accounts Department and to the Orderer with the
following information:
network to the Accounts Department and to the Orderer with the
following information:
• Invoice Number
• Date of Payment
• Name of Orderer
• Date of Payment
• Name of Orderer
Example:
Job applications
Your company receives a number of job applications and you want to
store these applications for future reference. The user is prompted to
enter the following information when scanning the document:
store these applications for future reference. The user is prompted to
enter the following information when scanning the document:
• Job Description
• Arrival Date
• Personal Details of Applicant
• Arrival Date
• Personal Details of Applicant
Example: Archiving
Electronic Archive
(File server)
The administrator wants to send the following information with the
scanned image (as specified in the “Archiving” example above):
scanned image (as specified in the “Archiving” example above):
1. Document Identification Number
2. Name of Document
3. Name of Issuer
2. Name of Document
3. Name of Issuer
AXIS 7000
User’s Manual
Section 6: Meta Information
103
4. Version Number
5. Classification
5. Classification
In this example the information is always asked and is not associated
with any specific destination. The XML DD file generates the
required messages (1 to 5) in this example.
with any specific destination. The XML DD file generates the
required messages (1 to 5) in this example.
XML DD file
1. Document Identification Number:
(Required information)
Notes:
<?xml version=”1.0”?>
<!DOCTYPE MetaDataFile SYSTEM “metadata.dtd”>
<MetaDataFile>
<AlwaysAsk>
<MetaData Required = “yes”
Id = “DOC_ID”
Prompt = “Doc Id No:”
ErrorMessage = “Wrong Id!”
DefaultValue = “00000”
Pattern = “[0-9]{5}”
/>
•
The value entered by the user must match the set pattern which is, in this
case, 5 digits.
case, 5 digits.
•
Make sure that the DefaultValue matches the Pattern in the XML DD file.
The Meta Data will be discarded if the DefaultValue and Pattern do not
match.
The Meta Data will be discarded if the DefaultValue and Pattern do not
match.
•
When the Required attribute of the Meta Data is set to yes the
Administrator must specify a pattern.
Administrator must specify a pattern.
•
The administrator must specify the
DOCTYPE
declaration exactly as it is
written in these examples i.e.
<!DOCTYPE MetaDataFile SYSTEM “metadata.dtd”>
•
See “Regular Expressions” on page 120 for a list of the defined expressions.
Section 6: Meta Information
AXIS 7000 User’s Manual
104
2. Name of Document:
(Required information)
3. Name of the Issuer:
(This information is not required)
4. Document Version Number:
(This information is not required)
5. The user will not see the classification
<DOC_CLASS>
as the
information is hidden and used by the archiving system only. Data
with the required attribute defined as “hidden” is useful when the
administrator wants to define a default value that will be included
in the Information File.
with the required attribute defined as “hidden” is useful when the
administrator wants to define a default value that will be included
in the Information File.
<MetaData Required = “yes”
Id = “DOC_NAME”
Prompt = ”Doc Name:”
DefaultValue = “DEFAULT_NAME”
Pattern = “.+”
/>
<MetaData Required = “no”
Id = “DOC_ISSUER”
Prompt = “Doc Issuer:”
DefaultValue = “DEFAULT_ISSUER”
/>
<MetaData Required = “no”
Id = “DOC_VERSION”
Prompt = “Doc Version:”
DefaultValue = “0.0”
/>
<MetaData Required = “hidden”
Id = “DOC_CLASS”
DefaultValue = “AXIS7000_DOC”
/>
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