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The following example explains how to print a document from "WordPad", which is a standard accessory program in 
Windows.

To select settings on other tabs, click the desired tab 
and then select the settings.

Printing begins.

This section explains how to configure the "Paper Selection" setting on the [Paper] tab 
of the printer driver properties window.
Before printing, check the paper sizes, paper types, and paper remaining in the 
machine's trays. To view the most recent tray information, click the [Tray Status] button.

• When [Auto Select] is selected in "Paper Source"

The tray that has the size and type of paper selected in "Paper Size" and "Paper 
Type" on the [Paper] tab is automatically selected.

• When other than [Auto Select] is selected in "Paper Source"

The specified tray is used for printing regardless of the "Paper Size" setting.

• When [Bypass Tray] is selected

The "Paper Type" must also be selected. Check the bypass tray and make sure that the desired type of paper is 
loaded, and then select the appropriate "Paper Type" setting.

• When [Auto Select] is selected in "Paper Type"

A tray with plain paper of the size specified in "Paper Size" is automatically selected. 

• When other than [Auto Select] is selected in "Paper Type"

A tray with the specified type of paper and the size specified in "Paper Size" is used for printing.

• Make sure the paper size is the same as 

the paper size set in the software 
application. 

• Up to nine custom paper sizes can be 

stored. Storing a custom paper size 
makes it easy to specify that size each 
time you need to use it. 
To store a paper size, select [Custom 
Paper], one of [User1] to [User7] or [Long 
Paper] from the pull-down menu and click 
the [Custom] button.

Special media such as envelopes can also be placed in the bypass tray. For the procedure for loading paper and 
other media in the bypass tray, see "Loading the bypass tray" (P.20) .

The bypass tray can be used to print on special media such as envelopes. The procedure for printing on an 
envelope from the printer driver properties screen is described below.
For the types of paper that can be used in the bypass tray, see "PAPER" (P.16) in "BEFORE USING THE 
MACHINE". For the procedure for loading paper in the bypass tray, see "Loading the bypass tray" (P.20) in 
"BEFORE USING THE MACHINE".
Select the envelope size in the appropriate settings of the application ("Page Settings" in many applications) and 
then perform the following steps.

The paper tray and paper type are automatically 
selected.

• It is recommended that you do a test print to check the print result before using an envelope.
• In the case of media that can only be loaded in a certain orientation such as an envelope, you can rotate the 

image 180 degrees if needed. For more information, see "ROTATING THE PRINT IMAGE 180 DEGREES 
(Rotate 180 degrees)".

• When feeding an envelope, push down the fusing unit release levers (see p.10) to release the pressure.

When the user authentication function is enabled in the machine's system settings (administrator), your user 
information (login name, password, etc.) must be entered in the printer driver properties window before you can 
print. The information that must be entered varies depending on the authentication method being used, so check 
with the administrator of the machine before printing.

When authentication is by user number. Click the [User 
Number] checkbox 

 and enter a user number 

(5 digits).

necessary.
• User Name

Click the [User Name] checkbox 

 and enter 

your user name (maximum of 32 characters). 
Your entered user name will appear at the top of 
the operation panel. If you do not enter a user 
name, your computer login name will appear.

• Job Name

Click the [Job Name] checkbox 

 and enter a 

job name (maximum of 80 characters). The 
entered job name will appear at the top of the 
operation panel as a file name. 
If you do not enter a job name, the file name set 
in the software application will appear.

When [User Authentication] has been 
checked on [Printing Policy] in the 
[Configuration] tab, you cannot enter the 
user number.
Enter the user information in the dialog box 
whenever you print.

To have a confirmation window appear 
before printing starts, select the [Auto Job 
Control Review] checkbox so that a 
checkmark  

appears.

• The machine's user authentication 

function cannot be used when the PPD 
file* is installed and the Windows standard 
PS printer driver is used. For this reason, 
printing will not be possible if printing by 
invalid users is prohibited in the system 
settings (administrator).

• The PPD file enables the machine to print 

using the standard PS printer driver of the 
operating system.

System Setting(Administrator):Disable 
Print by Inv. User
“Disable Print by Inv. User” can be 
enabled in the machine’s system settings 
(Administrator) to prohibit print jobs of 
users whose user information is not 
stored in the machine. When this function 
is enabled, printing is not allowed when 
user information is not entered or 
incorrect information is entered.

When selecting settings in the printer driver, you can display Help to view explanations of the settings.

The Help window will open to let you view explanations of the settings on the tab.
To view Help for settings in a dialog box, click the underlined text at the top of the Help window.

Help can be displayed for a setting by clicking the setting and pressing the [F1] key.
* To view Help for a setting in Windows XP/Server 2003, click the 

 button in the upper right-hand corner of the 

printer driver properties window and then click the setting.

Some restrictions exist on the combinations of settings that can be selected in the printer driver properties window. 
When a restriction exists on a selected setting, an information icon (

) will appear next to the setting. 

Click the icon to view an explanation of the restriction.