DOWNLOAD Sharp MX-3500N / MX-3501N / MX-4500N / MX-4501N (serv.man20) Service Manual ↓ Size: 2.72 MB | Pages: 127 in PDF or view online for FREE

The following settings are related to scanning.
Touch the [Image Send Settings] key, touch the [Scan Settings] key, and configure the settings.

If a sender is not selected when a Scan to E-mail 
transmission is performed, the sender information stored 
in this setting is automatically used.

Up to 20 characters can be entered for the name. After 
you have entered the name, touch the [OK] key.

A maximum of 64 characters can be entered. After you 
have entered the address/domain, touch the [OK] key.

This is used to set the default colour mode settings for 
Black & White and Colour in scan mode.

• Colour Mode: Auto (Mono2, Greyscale*), Full Colour
• B/W Mode: Mono 2, Greyscale

Touch the "Colour" key or the "B/W" key as appropriate, 
select the setting, and touch the [OK] key.
If disabling black and white setting from the basic screen 
when the colour mode is set to "Auto", select the 
"Disable Change of B/W Setting in Auto Mode" checkbox 

 and touch the [OK] key.

* When scanning black and white original on the colour 

mode "Auto". 

This is used to set the default file format for Scan to 
E-mail and USB memory mode when the e-mail address 
is entered manually by touching the [Address Entry] key.

• File Type

B/W: PDF, Encrypt PDF, TIFF
Colour/Grey: PDF, Encrypt PDF, TIFF, JPEG

• Compression Mode

B/W: None, MH(G3), MMR(G4)
Colour/Grey: Low, Medium, High

Select the desired keys. When finished, touch the [OK] 
key.
To change the number of pages per file, select the 
[Specified Pages per File] checkbox 

, specify the 

number of pages with the 

 keys, and touch the 

[OK] key. (To make the number change quickly, keep 
your finger on the 

 or 

 key.)

This is used to set the compression mode for 
broadcasting using Scan to E-mail or Internet fax. The 
compression mode set here is used for all destinations 
regardless of their individual compression mode 
settings.
Black & White: MH(G3), MMR(G4)
Colour/Greyscale: Low, Medium, High
Touch the "Colour/Greyscale" key or the "Black & White" 
key as appropriate, select the setting, and touch the [OK] 
key.

For the procedure for entering text, see 
"6. ENTERING TEXT" in the User's Guide.

System Settings

Default Sender Set

Sender Name

Name 1

xxx@xx.xxx.com

Re.Address

OK

When [JPEG] is selected for the file type, [Specified 
Pages per File] cannot be selected.

System Settings

Initial File Format Setting

File Type

Specified Pages per File

(1  99)

Compression Mode

Encrypt PDF

TIFF

PDF

MH(G3)

MMR(G4)

None

B/W

OK

Colour/Grey

To prevent the transmission of excessively large image 
files in scan mode, a file size limit can be set from 1 MB 
to 10 MB in increments of 1 MB.
If the size of the image file created by scanning the 
original exceeds the limit, the image file is discarded.
To set a limit, make sure that the [Unlimited] key is not 
selected 

, specify the limit with the 

 keys, 

and touch the [OK] key. (To make the number change 
quickly, keep your finger on the 

 or 

 key.)

If you do not want to set a limit, select the [Unlimited] key 

 and touch the [OK] key.

A limit can be set for the size of files that can be sent by 
Scan to FTP, Scan to Desktop, and Scan to Network 
Folder.
To enable this setting, select the checkbox 

 and 

touch the [OK] key.

A default address can be stored that makes it possible to 
transmit by simply pressing the [COLOUR START] key 
(

) or the [BLACK & WHITE START] key (

) 

without specifying an address.

Select one of the keys and touch the [OK] key.

This setting enables BCC delivery.
When the [Enable Bcc] checkbox is selected 

, the 

[Bcc] key appears in the image send address book 
screen with the [To] and [Cc] keys.
When the [Display Bcc Address on the Job Status 
Screen] checkbox is selected 

, BCC addresses 

appear in the job status screen list and Address Review 
tab.

This is used to disable PC scan and USB memory scan.
When these modes are disabled, they are greyed out 
when the mode is being selected.
Select the checkboxes 

 of the modes that you wish 

to disable and touch the [OK] key.

A signature can be automatically appended to the end of 
the body text of e-mail. This is convenient when it is a 
corporate policy to append a certain signature at the end 
of e-mail.
The signature to be appended is configured in the Web 
pages. This setting simply enables or disables the 
signature.
To enable this setting, select the checkbox 

 and 

touch the [OK] key.

This setting is linked to "

" (page 112) in the Internet Fax 

Send settings.

• For the configured file size limit, consult your dealer. 

• When a broadcast transmission is performed that 

includes both e-mail and Internet fax destinations, 
the limit set in "

" takes priority.

System Settings

Default Address Setting

Enable Default Address

Add Selected

aaa aaa

OK

Cancel

• When this setting is enabled, the base screen 

changes to scan mode.

• Transmission is only possible to a single Scan to 

E-mail, Scan to FTP, Scan to Desktop, or Scan to 
Network Folder address.

This setting is linked to "

" 

(page 111) in the I-Fax Default Settings.

These settings are used to configure the default settings for Internet fax.
Touch the [Image Send Settings] key, the [I-Fax Settings] key, and the [I-Fax Default Settings] key, and configure the 
settings.

This is used to configure the sender name and address 
for Internet fax. The entered sender name and address 
are printed at the top of each fax page you send.

A maximum of 40 characters can be entered for the name. 
After you have entered the name, touch the [OK] key.

A maximum of 56 characters can be entered. After you 
have entered the address/domain, touch the [OK] key.

When the [POWER] key (

) is "off" (but the main 

power switch is "on") and an Internet fax is received, this 
function activates the machine and prints the fax.
To enable this setting, select the checkbox 

 and 

touch the [OK] key.
When this function is disabled, received Internet faxes 
are not printed until the the [POWER] key (

) is 

switched "on".

This is used to adjust the volume of fax receive signals 
and communication error signals heard through the 
speaker.
A fax receive signal sounds after the machine checks 
the mail server and retrieves received faxes. A 
communication error signal sounds when a delivery 
failed e-mail is received from the destination Internet fax 
machine.

Select one of the keys and touch the [OK] key.

When a transaction report is printed, this is used to print 
part of the first page of the transmitted original on the 
transaction report. Select one of the settings below.

• Print Out All Report
• Print Out Error Report Only
• No Printed Report

Select one of the keys and touch the [OK] key.
This setting will not be effective if the following 
"

" (page 111) is 

set to "No Printed Report".

These settings can be configured when the Internet fax expansion kit is installed.

For the procedure for entering text, see "6. 
ENTERING TEXT" in the User's Guide.

System Settings

I-Fax Own Name and Address Set

Name

AAA AAA

aaa@aaa.aa.com

Own Address

OK

System Settings

I-Fax Speaker Volume Settings

OK

Receive Signal

Communication

Error Signal

Volume: 
Small

Volume: 
Middle

Volume: 
Big

No Sound

This is used to select whether or not a transaction report will 
be printed, and if printed, the condition for being printed. 
Select a setting for each of the following operations:
Single Sending

• Print Out All Report:

Print a report after each transmission.

• Print Out Error Report Only:

Print a report when transmission fails.

• No Printed Report:

Never print a report.

• Print Out All Report:

Print a report after each broadcast transmission.

• Print Out Error Report Only:

Print a report when transmission fails.

• No Printed Report:

Never print a report.

• Print Out All Report:

Print a report after each reception.

• Print Out Error Report Only:

Print a report when a reception error occurs.

• No Printed Report:

Never print a report.

Select the desired key in each setting screen and touch 
the [OK] key.
When a transaction report is printed, you can have part 
of the first page of the transmitted original printed on the 
transaction report. For more information, see "

" (page 110).

This is used to have the Image Sending Activity Report 
stored in the machine's memory print at specified times.
When [Auto Print at Memory Full] is selected 

, the 

activity report will automatically print when a combined 
total of 200 transmissions and receptions is reached. 
When [Print Daily at Designated Time] is selected 

, 

the activity report will automatically print at the specified 
time each day. (Both settings can be selected 
simultaneously.)
To enable either or both settings, select either or both 
checkboxes 

. If [Print Daily at Designated Time] is 

selected 

, keys will appear for you to specify the 

time. Touch the "Hour" and "Minute" keys, set values for 
each with the 

 keys, and touch the [OK] key 

when finished. (To make the number change quickly, 
keep your finger on the 

 or 

 key.)

Image files attached to Internet faxes are normally 
printed. This setting can be enabled to also have the 
e-mail body text (subject and message) printed.
This setting also applies to printing of the body text of 
e-mail messages without file attachments.
To enable this setting, select the checkbox 

 and 

touch the [OK] key.

A signature can be automatically appended to the end of 
the body text of e-mail. This is convenient when it is a 
corporate policy to append a certain signature at the end 
of e-mail.
The content of the signature is configured in the Web 
pages. This setting simply enables or disables the 
signature.
To enable this setting, select the checkbox 

 and 

touch the [OK] key.

• If you only select the "Print Daily at Designated 

Time" setting 

 and the number of recorded 

transactions exceeds 200 before the specified time, 
each new transaction will delete the oldest 
transaction (the oldest transaction will not be 
printed).

• The Image Sending Activity Report can also be 

printed manually. See "

" 

(page 117) in the system settings (administrator).

A maximum of 5 pages of body text can be printed.

This setting is linked to "

" 

(page 109) in the Scan Settings.