Sharp MX-3500N / MX-3501N / MX-4500N / MX-4501N (serv.man17) User Manual / Operation Manual ▷ View online
32
SENDING A STORED FILE
A file stored by document filing can be called up and transmitted. The transmission settings that were stored with the file
are also called up, allowing you to resend the file using the same settings. If needed, you can also change the
transmission settings.
are also called up, allowing you to resend the file using the same settings. If needed, you can also change the
transmission settings.
1
Press the [DOCUMENT FILING] key.
2
If the file was stored using "File", touch
the [File Folder] key. If the file was
stored using "Quick File", touch the
[Quick File Folder] key.
the [File Folder] key. If the file was
stored using "Quick File", touch the
[Quick File Folder] key.
If you touched the [Quick File Folder] key, go to step 4. The
Quick File Folder opens in step 4.
Quick File Folder opens in step 4.
System Settings (Administrator): User Registration
If user authentication is enabled and "My Folder" is specified in "User Registration" in the system settings, go to step
4. The Custom Folder specified as "My Folder" opens in step 4.
If user authentication is enabled and "My Folder" is specified in "User Registration" in the system settings, go to step
4. The Custom Folder specified as "My Folder" opens in step 4.
3
The above screen shows the Custom Folders as an
example. If you wish to switch to the Main Folder, touch the
[Main Folder] key.
example. If you wish to switch to the Main Folder, touch the
[Main Folder] key.
Touch the key of the folder that contains
the desired file.
the desired file.
If a password is set for the selected folder, a password entry
screen will appear.
Enter the password with the numeric keys (5 to 8 digits) and
touch the [OK] key.
screen will appear.
Enter the password with the numeric keys (5 to 8 digits) and
touch the [OK] key.
4
Touch the key of the desired file.
If a password is set for the selected folder, a password entry
screen will appear.
Enter the password with the numeric keys (5 to 8 digits) and
touch the [OK] key.
screen will appear.
Enter the password with the numeric keys (5 to 8 digits) and
touch the [OK] key.
• The [Filter by Job] tab can be touched to show the mode keys (copy mode, scan mode, etc.). Touch a mode key to
show a list of the files that were stored from that mode.
When you know the mode from which a file was stored, touching the [Filter by Job] tab lets you find the file quickly.
When you know the mode from which a file was stored, touching the [Filter by Job] tab lets you find the file quickly.
• You can touch the [File Name] key, the [User Name] key, or the [Date] key to change the order of display of the files.
DOCUMENT
FILING
File
Folder
Quick File
Folder
External Data
Access
Scan to HDD
HDD Status
Search
File Retrieve
File Store
Custom Folder
1/1
Search
Back
Main Folder
User 1
User 3
User 5
User 7
User 2
User 4
User 6
User 8
All Folders
ABCD
EFGHI
JKLMN
OPQRST
UVWXYZ
Enter password via the 10-key pad.
CANCEL
OK
User 1
File Name
User Name
Date
file-01
file-02
file-03.tiff
All Files
Filter by Job
Batch Print
Name 1
Search
Back
Name 2
Name 3
1
1
01/08/2005
01/08/2005
01/08/2005
Enter password via the 10-key pad.
CANCEL
OK
33
5
Touch the [Send] key.
6
Select transmission settings.
For information on the settings, see "
SEND SETTINGS
SCREEN
" (page 34).
7
Press the [COLOUR START] key
(
(
) or the [BLACK & WHITE
START] key (
).
If you are sending a fax or Internet fax, only the [BLACK & WHITE START] key (
) can be used.
• A file saved in black and white or greyscale cannot be transmitted in colour.
• A stored print job cannot be transmitted.
• These transmission methods require installation of the corresponding options.
• If any of the following special modes were included in the saved file, the file cannot be transmitted.
"Pamphlet Copy", "Covers/Inserts", "Photo Repeat", "Multi-Page Enlargement", "Multi shot" for Copying
• If any of the following special modes were included in the saved file, the file can be transmitted but the special modes will
not be executed.
"Margin Shift", "Transparency Inserts", "Book Copy", "Tab Copy", "Stamp", all "Colour Adjustment" Menu items, "Centring"
"Margin Shift", "Transparency Inserts", "Book Copy", "Tab Copy", "Stamp", all "Colour Adjustment" Menu items, "Centring"
• Depending on the reduction or enlargement ratio used when storing a file, it may not be possible to send the stored file
using a selected resolution setting.
However, when sending a stored file by Internet fax, transmission may not be possible even if the resolution is changed.
However, when sending a stored file by Internet fax, transmission may not be possible even if the resolution is changed.
Job Settings
file-01
Select the job.
Name 1
A4
F. Colour
Print
Move
Send
Delete
Detail
Cancel
Property
Change
Ready to send.
Cancel
Address Book
Address Entry
file-01
AAA AAA
F. Colour
Scan
Mode Switch
Image
Settings
Send Settings
or
34
SEND SETTINGS SCREEN
The keys that appear in the send settings are explained below. For more information on each of the settings, see "BASE
SCREEN OF FAX MODE" in the Facsimile Guide and "BASE SCREEN" in the Scanner Guide.
SCREEN OF FAX MODE" in the Facsimile Guide and "BASE SCREEN" in the Scanner Guide.
Example of scan mode
(1)
[Mode Switch] key
Use this key to select fax mode, scan mode, or Internet
fax mode.
fax mode.
(2)
[Image Settings] key
Touch this key to select send settings. The settings that
can be selected vary by mode.
can be selected vary by mode.
• Fax mode
[Resolution] key
Use this to select the resolution. A resolution setting
higher than the resolution at which the file was stored
cannot be selected.
[Special Modes] key
This displays the [Timer], [Own Name Select] and
[Transaction Report] keys.
Use this to select the resolution. A resolution setting
higher than the resolution at which the file was stored
cannot be selected.
[Special Modes] key
This displays the [Timer], [Own Name Select] and
[Transaction Report] keys.
• Scan mode
[Resolution] key
Use this to select the resolution. A resolution setting
higher than the resolution at which the file was stored
cannot be selected.
[File Format] key
This lets you select the file type, compression ratio,
and colour mode.
[Special Modes] key
This displays the [Timer] key.
Use this to select the resolution. A resolution setting
higher than the resolution at which the file was stored
cannot be selected.
[File Format] key
This lets you select the file type, compression ratio,
and colour mode.
[Special Modes] key
This displays the [Timer] key.
• Internet fax mode
[Resolution] key
Use this to select the resolution. A resolution setting
higher than the resolution at which the file was stored
cannot be selected.
[File Format] key
[TIFF-S] or [TIFF-F] can be selected.
[Special Modes] key
This displays the [Timer] and [Transaction Report]
keys.
Use this to select the resolution. A resolution setting
higher than the resolution at which the file was stored
cannot be selected.
[File Format] key
[TIFF-S] or [TIFF-F] can be selected.
[Special Modes] key
This displays the [Timer] and [Transaction Report]
keys.
(3)
[Send Settings] key
This key appears in scan mode and Internet fax mode.
Touch the key to enter a subject and a file name. In scan
mode, a sender can also be specified.
Touch the key to enter a subject and a file name. In scan
mode, a sender can also be specified.
(4)
[Next Address] key
This key appears when at least one address has been
entered. Use this key to send a file to multiple
destinations.
entered. Use this key to send a file to multiple
destinations.
(5)
[Cancel] key
This returns you to the base job settings screen.
(6)
File name / User name display
This shows the icon of the file to be sent, the file name,
the user name, and the colour mode (colour / black and
white).
the user name, and the colour mode (colour / black and
white).
(7)
key
A destination can be selected by touching this key and
entering the 3-digit number that was assigned to the
destination when the e-mail address or fax number of the
destination was stored in a one-touch key or group key.
entering the 3-digit number that was assigned to the
destination when the e-mail address or fax number of the
destination was stored in a one-touch key or group key.
(8)
[Address Entry] key or [Sub Address] key
Use this key to directly enter an address when sending a
file in scan mode or Internet fax mode. In fax mode, use
this key to enter a sub-address and password for F-code
communication.
file in scan mode or Internet fax mode. In fax mode, use
this key to enter a sub-address and password for F-code
communication.
(9)
[Address Book] key
Touch this key to display the destinations stored in the
address book.
address book.
Ready to send.
Cancel
Address Book
Address Entry
file-01
Name 1
F. Colour
Scan
Mode Switch
Image
Settings
Send Settings
(1)
(2) (3)
(4)
(5)
(9)
(8)
(7)
(6)
35
PROPERTIES OF STORED FILES
FILE PROPERTIES
The protect setting can be selected for files saved with the document filing function. This prevents a file from being
moved or automatically or manually deleted.
Three attributes are available for saved files: [Sharing], [Protect], and [Confidential]. When saved with the [Sharing]
attribute, a file is not protected. When saved with the [Protect] or [Confidential] attribute, a file is protected.
Files saved to the Quick File Folder are all [Sharing]. When saving a file to the Main Folder or a Custom Folder,
[Sharing] or [Confidential] can be selected.
moved or automatically or manually deleted.
Three attributes are available for saved files: [Sharing], [Protect], and [Confidential]. When saved with the [Sharing]
attribute, a file is not protected. When saved with the [Protect] or [Confidential] attribute, a file is protected.
Files saved to the Quick File Folder are all [Sharing]. When saving a file to the Main Folder or a Custom Folder,
[Sharing] or [Confidential] can be selected.
CHANGING THE PROPERTY
Sharing
A [Sharing] file can be changed to a [Protect] or [Confidential] file using [Property change].
Protect
A password cannot be set for a [Protect] file, however, as long as the property of the file is not changed to
[Sharing] with [Property Change], the file will be protected and [Delete] and [Move] cannot be used. The
[Sharing] with [Property Change], the file will be protected and [Delete] and [Move] cannot be used. The
icon
appears with the mode icon in the file key of a protected file.
Confidential
A password is set for a [Confidential] file to protect it. (The password must be entered to call up the file.) The
icon appears with the mode icon in the file key of a confidential file.
1
Press the [DOCUMENT FILING] key.
2
If the file was stored using "File", touch
the [File Folder] key. If the file was
stored using "Quick File", touch the
[Quick File Folder] key.
the [File Folder] key. If the file was
stored using "Quick File", touch the
[Quick File Folder] key.
If you touched the [Quick File Folder] key, go to step 4. The
Quick File Folder opens in step 4.
Quick File Folder opens in step 4.
System Settings (Administrator): User Registration
If user authentication is enabled and "My Folder" is specified in "User Registration" in the system settings, go to step
4. The Custom Folder specified as "My Folder" opens in step 4.
If user authentication is enabled and "My Folder" is specified in "User Registration" in the system settings, go to step
4. The Custom Folder specified as "My Folder" opens in step 4.
3
The above screen shows the Custom Folders as an
example. If you wish to switch to the Main Folder, touch the
[Main Folder] key.
example. If you wish to switch to the Main Folder, touch the
[Main Folder] key.
Touch the key of the folder that contains
the desired file.
the desired file.
If a password is set for the selected folder, a password entry
screen will appear.
Enter the password with the numeric keys (5 to 8 digits) and
touch the [OK] key.
screen will appear.
Enter the password with the numeric keys (5 to 8 digits) and
touch the [OK] key.
DOCUMENT
FILING
File
Folder
Quick File
Folder
External Data
Access
Scan to HDD
HDD Status
Search
File Retrieve
File Store
Custom Folder
1/1
Search
Back
Main Folder
User 1
User 3
User 5
User 7
User 2
User 4
User 6
User 8
All Folders
ABCD
EFGHI
JKLMN
OPQRST
UVWXYZ
Enter password via the 10-key pad.
CANCEL
OK
Click on the first or last page to see other MX-3500N / MX-3501N / MX-4500N / MX-4501N (serv.man17) service manuals if exist.