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Follow the steps below to select a metadata set, enter each item, and perform metadata transmission.

• If the entry values of the metadata item were stored 

in selection format, the selections will appear as 
keys. If a value is editable, the [DIRECT ENTRY] key 
can be touched to manually enter a value.

• If a metadata item requires the entry of text, a text 

entry screen will appear. Enter the required 
information.

If no metadata sets have been stored, the 
[DATA ENTRY] key cannot be selected. 
Store a metadata set in the Web pages and 
then perform the transmission procedure.

If you selected the wrong metadata set, 
touch the [METADATA SET] key and return 
to the screen of step 3. Metadata items 
entered to that point will not longer be 
effective.

ADDRES

ADDRESS

DATA ENTRY

SEND S

OK

METADATA 2

METADATA 4

METADATA 6

METADATA 8

1/2

CANCEL

OK

ADATA 2

ADATA 4

ADATA 6

ADATA 8

1/2

CANCEL

READY TO SEND

.

(DATA ENTRY MODE)

DATA ENTRY

User ID

Pass Code

Bill Code

METADATA SET

• To change the number of items that 

appear at once, touch the display item 
number select key. Each time the key is 
touched, the number of items displayed 
switches between 3 and 6.

OK

Value2

Value4

Value6

1/9

CANCEL

DIRECT ENTRY

3

6

OK

Value2

Value4

Value6

1/9

CANCEL

DIRECT ENTRY

3

6

READY TO SEND

.

(METADATA SEND MODE)

DATA ENTRY

User ID

Pass Code

Bill Code

Value2

xxxxxx

xxxxxx

METADATA SET

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• The procedures for selecting settings and performing 

transmission are the same as for scan send.

• To change an entered value, touch the [DATA ENTRY] key 

again. The entry screen for the selected metadata set will 
appear.

OK

1/4

CANCEL

ATA SET

ADDRESS

BOOK

READY TO SEND

.

AUTO

QUALITY

200dpi

RESOLUTION

PDF-NONE

FILE FORMAT

A3

ORIGINAL

ADDRESS ENTRY

ADDRESS REVIEW

DATA ENTRY

SEND SETTINGS

• When metadata send settings are configured, the [DATA ENTRY] key is highlighted. If you do not wish to send 

metadata, cancel the metadata settings and then perform the transmission

• When a destination or metadata setting has been selected in data entry mode, it will not be possible to switch 

to another mode.

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The following three types of metadata are included in the XML file that is transmitted.

● Data automatically generated by the machine: These data are always included in the XML file and are 

automatically stored on your computer.

● Previously defined fields:

These fields are automatically recognized by the machine and 
assigned to appropriate XML tags. These fields are selectable, 
and can only be included in the XML file if enabled in the Web 
pages.

● User defined fields:

Custom fields can be added to the XML file. These fields are 
selectable and can be defined in the Web pages.

If a defined metadata field is one of the following fields, a message will appear informing you that the field cannot be 
entered. Enter appropriate information in the related items of the send settings.

fromName

Name of the user who sent the job. If the name is 
not entered as metadata, the sender name 
determined by the usual rules for determining the 
sender name will be applied as metadata.

[SENDER NAME]
(Sender name of selected sender)

senderName

E-mail address to which the transmission result 
will be sent.

[SENDER NAME]
(E-mail address of selected sender)

documentSubject

Job name appearing in the e-mail "Subject" line, 
or job name on the fax cover sheet. When the 
user enters a [SUBJECT] in the send settings 
screen in the touch panel, the entered value is 
applied as metadata.

[SUBJECT]
(Blank until a value is set in the send 
settings screen.)

fileName

Enter the file name of the image to be sent.

[FILE NAME]
(Only when the [Allow Custom 
Filenames] checkbox is selected 

 

in the metadata settings screen in 
the Web pages.)
(Blank until a value is set in the send 
settings screen.)

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For information on power requirements, power consumption, dimensions, weight, and other specifications that are 
common to all features of the machine, refer to the operation manual for copier.

* Multiple e-mail addresses (up to 100) can be stored as a group. Note that this may reduce the maximum number 

of destinations (normally 200) that can be stored.

When scanning an original, the area indicated in the 
following diagram cannot be scanned.

Maximum original size

11" x 17" or A3

Optical resolution

400dpi

Output resolution

200, 300, 600dpi

Output modes

1bit/pixel

Halftone processing

Error dispersion (200/300/600dpi)

File format

File type: TIFF/PDF
Compression mode: MH (G3)/MMR (G4)/NONE

File creation method

One file for all pages/One file per each 1 to 6 pages

Two-sided originals

Possible (when an RSPF is installed)

Scan destinations

Scan to FTP, Scan to Desktop, Scan to E-mail

Supported client PC operating systems (for 
Scan to Desktop function)

Windows 98, Windows Me,
Windows NT Workstation 4.0 (Service Pack 6 or later),
Windows 2000 Professional, Windows XP Home Edition,
Windows XP Professional, Windows Server 2003

Web browser

Internet Explorer 6.0 or later (Windows), Netscape Navigator 7.0 
or later, Safari 1.2 or later (Macintosh)

Management system

Uses built-in Web server

Network protocol

TCP/IP, SMTP, LDAP, FTP

Supported mail system

Mail servers supporting SMTP

LAN connectivity

10Base-T/100Base-TX

Number of destinations

200 maximum

Number of destinations for Scan To E-mail 
broadcast transmission

100 maximum*

Some discrepancies may exist in the illustrations and content due to improvements to the machine.

Area that can 

be scanned

Scanning 
margins

Scan size
setting

Scan size
setting

Approx. 0.1" (2.5mm)

Approx. 0.1" (2.5mm)

Approx. 0.1" (2.5mm)

Approx. 0.1" (2.5mm)

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