Sharp AR-M165-207 (serv.man25) User Manual / Operation Manual ▷ View online
39
ADVANCED TRANSMISSION METHODS
3
USING POLLING MEMORY
This function sends a document previously scanned into memory to a receiving machine when the receiving
machine calls and polls your machine. (If desired, you can restrict polling to fax machines whose fax number you
have programmed in your machine. See "Restricting polling access (polling security)" on page 41.) The machine has
"memory boxes", which are memory used for the regular polling memory function, F-code polling memory, F-code
confidential transmission, and F-code relay transmission (see "BOXES AND SUB-ADDRESSES/PASSCODES
REQUIRED FOR F-CODE TRANSMISSION" on page 48) The polling memory function explained here uses a
memory box called the "PUBLIC BOX".
machine calls and polls your machine. (If desired, you can restrict polling to fax machines whose fax number you
have programmed in your machine. See "Restricting polling access (polling security)" on page 41.) The machine has
"memory boxes", which are memory used for the regular polling memory function, F-code polling memory, F-code
confidential transmission, and F-code relay transmission (see "BOXES AND SUB-ADDRESSES/PASSCODES
REQUIRED FOR F-CODE TRANSMISSION" on page 48) The polling memory function explained here uses a
memory box called the "PUBLIC BOX".
Scanning a document into polling memory (the Public Box)
This section explains how to scan a document into the Public Box. If other documents have already been stored in
the Public Box, the new document will be appended to those documents. If the previous documents are no longer
needed, they can be replaced.
the Public Box, the new document will be appended to those documents. If the previous documents are no longer
needed, they can be replaced.
1
Follow steps 1 to 4 of "BASIC
PROCEDURE FOR SENDING FAXES"
(page 18) and then follow the steps
below.
PROCEDURE FOR SENDING FAXES"
(page 18) and then follow the steps
below.
2
Press the [SPECIAL FUNCTION] key.
Press the [SPECIAL
FUNCTION] key to display the
special function menu.
FUNCTION] key to display the
special function menu.
3
Select "ORIGINAL STORE" with the
[
[
] or [
] key.
4
Press the [OK] key.
5
Select "MEMORY POLLING" with the
[
[
] or [
] key.
6
Press the [OK] key.
• If there are no previously stored documents in the
Public Box, the above screen appears. If the above
screen appears, go to step 7.
screen appears, go to step 7.
• If there are previously
stored documents in the
Public Box, a screen will
appear to let you select
what action to take.
Public Box, a screen will
appear to let you select
what action to take.
(1) If you wish to append the new document, select
"ADD" with the [
] or [
] key, press the [OK] key,
and then go to step 7.
(2) If you wish to replace the previous document with
the new document, select "CHANGE" with the [
]
or [
] key, press the [OK] key, and then go to step
7.
When using the polling memory function, do not set the reception mode to MANUAL. (See "SETTING THE
RECEPTION MODE" on page 61.)
RECEPTION MODE" on page 61.)
Note
2-SIDED
COPY
SPECIAL FUNCTION
ACC.
DUPLEX SCAN
GH
PQR
2-SIDED
COPY
SPECIAL FUNCTION
SPECIAL FUNCTION
COMM. SETTING
COMM. SETTING
ORIGINAL STORE
PRINT
GHI
OK
BACK
SPECIAL FUNCTION
ORIGINAL STORE
PRINT
ENTRY
ENTRY
SELECT READING
MEMORY POLLING
S.A.M-POLL ORIG
OK
SELECT SENDING
1 TIME
REPEAT
ORIGINAL
ADD
CHANGE
DELETE
PRINT
DELETE
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40
ADVANCED TRANSMISSION METHODS
7
Select "1 TIME" or "REPEAT" with the
[
[
] or [
] key.
If you select "1 TIME", the document data is
automatically cleared from memory after your machine
is polled once. If you select "REPEAT", the document
data in memory can be used repeatedly.
If you selected "ADD" or "CHANGE" in step 6, the
transmission settings selected when the previous
document was scanned into the Public Box will be
replaced by the settings that you will select this time.
automatically cleared from memory after your machine
is polled once. If you select "REPEAT", the document
data in memory can be used repeatedly.
If you selected "ADD" or "CHANGE" in step 6, the
transmission settings selected when the previous
document was scanned into the Public Box will be
replaced by the settings that you will select this time.
8
Press the [OK] key.
9
Press the [START] key (
).
• Scanning begins.
• If you are scanning from the
• If you are scanning from the
document glass and have
another page to scan, change
pages and press the [START]
key (
another page to scan, change
pages and press the [START]
key (
). Repeat until all
pages have been scanned
and then press the
and then press the
key.
10
Make sure that the reception mode is
set to auto reception.
set to auto reception.
Transmission begins when the other machine
calls and polls your machine.
calls and polls your machine.
Printing documents in the Public Box
To check the document that is stored in the public box, follow these steps to print it out.
1
Follow steps 2 to 6 of "Scanning a
document into polling memory (the
Public Box)" (page 39) and then follow
the steps below.
document into polling memory (the
Public Box)" (page 39) and then follow
the steps below.
2
Select "PRINT" with the [
] or [
]
key.
3
Press the [OK] key.
Printing begins automatically.
SELECT SENDING
1 TIME
REPEAT
OK
To cancel scanning
To cancel scanning of a document while
scanning is in progress, press the [C] key.
To erase the documents in the Public Box,
follow the procedure in "Deleting documents
from the Public Box" (page 41).
scanning is in progress, press the [C] key.
To erase the documents in the Public Box,
follow the procedure in "Deleting documents
from the Public Box" (page 41).
WXYZ
@.-_
READ-END
Note
GH
PQR
2-SIDED
COPY
SPECIAL FUNCTION
ORIGINAL
ADD
CHANGE
DELETE
ADD
CHANGE
DELETE
PRINT
GHI
OK
BACK
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41
ADVANCED TRANSMISSION METHODS
3
Deleting documents from the Public Box
This procedure is used to delete documents from the Public Box when they are no longer needed.
1
Follow steps 2 to 6 of "Scanning a
document into polling memory (the
Public Box)" (page 39) and then follow
the steps below.
document into polling memory (the
Public Box)" (page 39) and then follow
the steps below.
2
Select "DELETE" with the [
] or [
]
key.
3
Press the [OK] key.
A screen appears asking you to confirm the deletion.
4
Select "YES" with the [
] or [
] key.
To cancel the deletion, select "NO".
5
Press the [OK] key.
The documents are deleted
from the Public Box.
from the Public Box.
Restricting polling access (polling security)
If you wish to prevent unauthorised fax machines from polling your machine, enable the polling security function.
When this function is enabled, polling permission will only be granted if the fax number of the polling machine
(programmed in that machine as the sender's number) matches one of the fax numbers you have programmed in
your machine as passcode numbers. Up to 10 fax numbers can be programmed as passcode numbers.
When this function is enabled, polling permission will only be granted if the fax number of the polling machine
(programmed in that machine as the sender's number) matches one of the fax numbers you have programmed in
your machine as passcode numbers. Up to 10 fax numbers can be programmed as passcode numbers.
To enable the polling security function and program passcode numbers, see "POLLING PASSCODE # MODE"
(page 107) in the key operator programs.
(page 107) in the key operator programs.
GH
PQR
2-SIDED
COPY
SPECIAL FUNCTION
ORIGINAL
ADD
CHANGE
ADD
CHANGE
DELETE
PRINT
GHI
OK
BACK
DELETE
YES
YES
NO
Deletion is not possible while the Public Box
is being used.
is being used.
DELETE
YES
NO
OK
Note
• If you do not use the polling security function, the document will be sent to any fax machine that polls you.
• To use polling memory with polling security enabled, the sender's number of the polling machine must be
• To use polling memory with polling security enabled, the sender's number of the polling machine must be
programmed in that machine and in your machine.
Note
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42
INCLUDING SENDER INFORMATION ON
FAXES
FAXES
This function prints the date, time, your programmed name, your programmed fax number, and the transmitted page
number at the top centre of each page that you fax. All pages that you fax include this information.
number at the top centre of each page that you fax. All pages that you fax include this information.
Example of fax page printed out by the receiving machine
(1) Date and time Date and time: programmed in the key operator programs (see "DATE & TIME SET" on page 99).
(2) Sender's name: programmed in the key operator programs (see "OWN PASSCODE SET" on page 96).
(2) Sender's name: programmed in the key operator programs (see "OWN PASSCODE SET" on page 96).
When Auditing mode (page 11) is being used for the fax function and "ACC. NAME PRINT" (page 101) is
enabled, the account name* of the account used to perform the transmission is used for the sender's name.
* The account name entered in step 6 of "ACCOUNT # SET" (page 98) in the key operator programs.
enabled, the account name* of the account used to perform the transmission is used for the sender's name.
* The account name entered in step 6 of "ACCOUNT # SET" (page 98) in the key operator programs.
(3) Sender' number: programmed in the key operator programs (see "OWN PASSCODE SET" on page 96).
(4) Transmitted page number: 3-digit number appearing in the format, "page number/total pages". (Only the page
(4) Transmitted page number: 3-digit number appearing in the format, "page number/total pages". (Only the page
number appears if you use manual transmission, direct transmission, or quick on-line transmission.) Printing of
the transmitted page number can be disabled in the key operator programs (see "PAGE COUNTER SET" on
page 101).
the transmitted page number can be disabled in the key operator programs (see "PAGE COUNTER SET" on
page 101).
Position of sender information
You can select whether the sender information is added outside the document data or inside the document data in
the key operator programs (see "PRINT STATION # IN RCVD DATA" on page 101). The factory default setting is
outside the document data.
the key operator programs (see "PRINT STATION # IN RCVD DATA" on page 101). The factory default setting is
outside the document data.
Outside the scanned data
(document data)
None of the transmitted
image is cut off; however,
the transmitted image is
longer than the scanned
image, and thus when both
the sender and the receiver
(document data)
None of the transmitted
image is cut off; however,
the transmitted image is
longer than the scanned
image, and thus when both
the sender and the receiver
use the same size of paper, the printed fax may either
be reduced or split up and printed on two pages.
be reduced or split up and printed on two pages.
Inside the scanned data
(document data)
The top edge of the
scanned image will be cut
off by the sender's
information; however, when
both the sender and the
receiver use the same size
(document data)
The top edge of the
scanned image will be cut
off by the sender's
information; however, when
both the sender and the
receiver use the same size
of paper, the printed fax will neither be reduced nor
split up and printed on two pages.
split up and printed on two pages.
OCT-22-2004-FRI 03:00 PM
SHARP PLANNING DIV.
FAX No. 0666211221
P. 001/001
(1)
(2)
(3)
(4)
Direction of
transmission
transmission
Length of
scanned data
Length of
transmitted data
Direction of
transmission
transmission
Length of
scanned data
Length of
transmitted data
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