Sharp ER-A880 (serv.man7) User Manual / Operation Manual ▷ View online
24
System Maintenance
V1.3
FILE MAINTENANCE
Group File
M A N A G E M E N T F U N C T I O N S
GROUP FILE MAINTENANCE
---------------------------------------------
Group No :
Group Name :
-----------------------------------------------------------------------------------------------------------------------------------------------------------------------
‘A’ (add), ‘C’ (change), ‘D’ (delete), ‘S’ (search), ‘N’ (nxt rec), ‘P’ (prev rec)
‘A’ (add), ‘C’ (change), ‘D’ (delete), ‘S’ (search), ‘N’ (nxt rec), ‘P’ (prev rec)
Ä
When you are satisfied the details are correct, press END to add the product group to the file.
CHANGING A GROUP
Ä
Use the S, N, or P options to locate the product group details you want to change.
Ä
Press C to change the details of the product group displayed on the screen.
Ä
You can rekey the name of the product group as described in Adding a Group above.
Ä
When you are satisfied the details are correct, press END to amend the record on file.
DELETING A GROUP
Ä
Use the S, N, or P options to locate the product group details you want to delete.
Ä
Press D to delete the details of the product group displayed on the screen.
Ä
The message “Record deleted” is displayed at the bottom of the screen. Press any key to
continue.
continue.
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V1.3
System Maintenance
25
FILE MAINTENANCE
Department File
ACCESS
System Maintenance Menu
Choose option 1 - File Maintenance
File Maintenance Menu
Choose option 7 - Department File
OVERVIEW
The departments and groups provide a way of classifying products for collecting and reporting
on sales information from the terminals. Every product on the product file must be assigned to
a department which in turn must be assigned to a product group. The groups must be set up
first, followed by the departments, and lastly the products.
on sales information from the terminals. Every product on the product file must be assigned to
a department which in turn must be assigned to a product group. The groups must be set up
first, followed by the departments, and lastly the products.
You can add departments to the file, or change or delete existing departments. Where you
want to change or delete a department, you must first locate and display the department
details.
want to change or delete a department, you must first locate and display the department
details.
DEPARTMENT FILE OPTIONS
The following options are available to maintain the department file:-
A
To add a new department to the file. See Adding a Department below.
C
To change the department details currently displayed on the screen. See Changing a
Department below.
Department below.
D
To delete the department details currently displayed on the screen. See Deleting a
Department below.
Department below.
S
To search for the details of a particular department. The system will prompt you to enter
the department number. The department details are then displayed for you to continue.
A warning message will be displayed if you enter a department number which is not
currently on the file, press any key to continue.
the department number. The department details are then displayed for you to continue.
A warning message will be displayed if you enter a department number which is not
currently on the file, press any key to continue.
N
To display the details of the next department held on the file.
P
To display the details of the previous department held on the file.
END To exit the function and return to the menu.
NOTE:
The system will display a warning message for the first or last department held
on the file.
on the file.
ADDING A DEPARTMENT
Ä
Press A to add a department to the file.
When you choose to add a department to the file, the fields are cleared ready for you to enter
the details of the new department.
the details of the new department.
Department No: Enter the number of the department, two digits are available.
Department Name: Enter a description for the department, up to 21 characters.
26
System Maintenance
V1.3
FILE MAINTENANCE
Department File
M A N A G E M E N T F U N C T I O N S
DEPARTMENT FILE MAINTENANCE
--------------------------------------------------
--------------------------------------------------
Department No :
Department Name :
Group No :
-----------------------------------------------------------------------------------------------------------------------------------------------------------------------
‘A’ (add), ‘C’ (change), ‘D’ (delete), ‘S’ (search), ‘N’ (nxt rec), ‘P’ (prev rec)
‘A’ (add), ‘C’ (change), ‘D’ (delete), ‘S’ (search), ‘N’ (nxt rec), ‘P’ (prev rec)
Group No: Enter a valid product group number for this department.
Ä
You can use the up and down arrow keys to move the cursor to any field you have entered and
change the details.
change the details.
Ä
When you are satisfied the details are correct, press END to add the department to the file.
CHANGING A DEPARTMENT
Ä
Use the S, N, or P options to locate the department details you want to change.
Ä
Press C to change the details of the department displayed on the screen.
Ä
You can rekey the name of the department or the group number as described in Adding a
Department above.
Department above.
Ä
When you are satisfied the details are correct, press END to amend the record on file.
DELETING A DEPARTMENT
Ä
Use the S, N, or P options to locate the department details you want to delete.
Ä
Press D to delete the details of the department displayed on the screen.
Ä
The message “Record deleted” is displayed at the bottom of the screen. Press any key to
continue.
continue.
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V1.3
System Maintenance
27
FILE MAINTENANCE
Server File
ACCESS
System Maintenance Menu
Choose option 1 - File Maintenance
File Maintenance Menu
Choose option 8 - Server File
OVERVIEW
All personnel that may wish to use a terminal must be assigned a server number. Each server
must enter their number before operating the terminal. This function sets up and maintains the
details required for each server. Where you want to use separate cash drawers for servers
using the same terminal, you can specify the cash drawer number.
must enter their number before operating the terminal. This function sets up and maintains the
details required for each server. Where you want to use separate cash drawers for servers
using the same terminal, you can specify the cash drawer number.
There are up to five authorisation levels which determine the functions that the server may
perform on the terminal. For example, you may not wish all servers to have the facility to void
a transaction, in which case the authorisation level for the server must be below the level set
for the void facility in Function Control.
perform on the terminal. For example, you may not wish all servers to have the facility to void
a transaction, in which case the authorisation level for the server must be below the level set
for the void facility in Function Control.
Another security feature of the system is the use of passwords. If a particular terminal function
requires a password, and the server has the appropriate authorisation level to perform the
function, the password must be entered before the server can continue.
requires a password, and the server has the appropriate authorisation level to perform the
function, the password must be entered before the server can continue.
You can add servers to the file, or change or delete existing server details. Where you want to
change or delete the details of the server, you must first locate and display the server details.
change or delete the details of the server, you must first locate and display the server details.
Having entered the server details, you can allocate a key position on the terminal keyboard so
that the server can press the preset server key and log onto the terminal. Each preset server
is identified in the keyboard file by the letter W followed by the server number, for example,
W01 would be server number 1.
that the server can press the preset server key and log onto the terminal. Each preset server
is identified in the keyboard file by the letter W followed by the server number, for example,
W01 would be server number 1.
SERVER FILE OPTIONS
The following options are available to maintain the server file:-
A
To add a new server to the file. See Adding a Server below.
C
To change the server details currently displayed on the screen. See Changing a Server
below.
below.
D
To delete the server details currently displayed on the screen. See Deleting a Server
below.
below.
S
To search for the details of a particular server. The system will prompt you to enter the
server number. The server details are then displayed for you to continue.
server number. The server details are then displayed for you to continue.
A warning
message will be displayed if you enter a server number which is not currently on the file,
press any key to continue.
press any key to continue.
N
To display the details of the next server held on the file.
P
To display the details of the previous server held on the file.
END To exit the function and return to the menu.
NOTE:
The system will display a warning message for the first or last server held on
the file.
the file.
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