Sharp MX-3050N / MX-3060N / MX-3070N / MX-3550N / MX-3560N / MX-3570N / MX-4050N / MX-4060N / MX-4070N (serv.man30) User Manual / Operation Manual ▷ View online
1-90
BEFORE USING THE MACHINE►ADDRESS BOOK
STORING ADDRESSES FROM FAX OR
IMAGE SEND LOGS
As a new registration, add an address you have entered via fax or image send operations to the address book.
FTP and desktop addresses cannot be stored in the address book from transmission logs.
1
In fax or image send mode, tap [Sending History] on the action panel.
2
Select one address you want to
register in the address book from the
send logs, and then tap [New
Registration with Address Book] on
the action panel.
register in the address book from the
send logs, and then tap [New
Registration with Address Book] on
the action panel.
When you tap [Additional Registration with Address Book] on the action panel, you can add the address to a contact
stored in the address book.
3
Enter basic information.
Be sure to enter [Name] and [Initial].
To specify a category, select one from a category list that
appears when the entry box is tapped.
To register for frequent use, select the [Also Register for
Frequent Use] checkbox
To specify a category, select one from a category list that
appears when the entry box is tapped.
To register for frequent use, select the [Also Register for
Frequent Use] checkbox
.
If user authentication is enabled, the tab for address publication setting appears. Setting address publication enables
stored "Contacts" and "Group" to be shared within a specified group or stored as personal contacts that only you are
allowed to access.
stored "Contacts" and "Group" to be shared within a specified group or stored as personal contacts that only you are
allowed to access.
► SETTING THE SCOPE FOR PUBLICIZING CONTACTS AND GROUPS (page 1-95)
To register a category name:
In "Setting mode", select [Address Book] → [Category Setting].
4
Tap the [Register] key.
The address is registered in the address book and the transmission log screen is restored.
The first address of each address type is set as the default address. If no address has the checkbox next to it selected, a
confirmation screen will appear asking you if you want to select a default address.
The first address of each address type is set as the default address. If no address has the checkbox next to it selected, a
confirmation screen will appear asking you if you want to select a default address.
Preview
CA
Start
New Registration
with Address Book
with Address Book
Additional Registration
with Address Book
with Address Book
Delete the Selected
History
History
Delete All Histories
Sending History
Sending History
Direct Entry
AAA
Direct Entry
CCC
Direct Entry
BBB
Name
Initial
BBB
BBB
Category 0
Number of
Addresses
Addresses
Search
Number
Number
Add Contacts
16
Also Register
for Frequent Use
for Frequent Use
1
Switch to Group
Registration
Registration
Register
BBB BBB
1-91
BEFORE USING THE MACHINE►ADDRESS BOOK
STORING GROUPS
Register "Group" by selecting addresses from those already stored as "Contacts". In this case of registration, only
reference to addresses already stored takes place, and so, the total number of registered addresses (maximum 6000) in
the address book does not increase. You can also directly enter a new address for a "Group".
reference to addresses already stored takes place, and so, the total number of registered addresses (maximum 6000) in
the address book does not increase. You can also directly enter a new address for a "Group".
5
Tap the [OK] key.
1
In the address book screen, tap [Add New] on the action panel, or tap the
[Address Control] icon in the home screen.
[Address Control] icon in the home screen.
2
Enter the basic information, and tap
[Switch to Group Registration] on the
action panel.
[Switch to Group Registration] on the
action panel.
3
Tap the [Address Book] key.
To directly enter a new address for a "Group", tap [Fax Number], [E-mail Address], [Internet Fax Address], or [Direct
SMTP Address].
SMTP Address].
4
In the contact list, tap the "Contacts"
that includes the address you want to
add to the "Group", and tap [Display
Registered Information] on the action
panel.
that includes the address you want to
add to the "Group", and tap [Display
Registered Information] on the action
panel.
Name
Initial
Category 0
Number of
Addresses
Addresses
Name (Required)
Fax Number
E-mail Address
Internet Fax Address
Add Contacts
6
Also Register
for Frequent Use
for Frequent Use
0
Switch to Group
Registration
Registration
Register
Search
Number
Number
Search (Opt.)
Direct SMTP Address
Name
Initial
Category 0
Number of
Addresses
Addresses
Name (Required)
Fax Number
E-mail Address
Internet Fax Address
Add Contacts
6
Also Register
for Frequent Use
for Frequent Use
0
Switch to Group
Registration
Registration
Register
Call Search Number
Address Book
Search
Number
Number
Search (Opt.)
Direct SMTP Address
Frequent
Use
Select From Address Book
Fax
Narrow Down
All
Category
ABC
A
D
G
J
M
P
T
W
Sort
Cancel and Return
Display Registered
Information
Information
AAA
AAA
CCC
DDD
CCC
1-92
BEFORE USING THE MACHINE►ADDRESS BOOK
5
Tap the address to be registered in the
"Group", and then tap the
"Group", and then tap the
key.
You can select more than one address.
6
Repeat steps 3 through 5 to register addresses. After address registration is
completed, tap
completed, tap
key.
7
Tap the [Register] key.
Preview
Start
Registered Address
Send to the selected address.
Info.
2
CCC
123
CA
1-93
BEFORE USING THE MACHINE►ADDRESS BOOK
EDITING/DELETING ADDRESSES IN
ADDRESS BOOK
ADDRESS BOOK
You can edit or delete "Contacts" or "Group" information stored in the address book as well as addresses listed under
"Contacts" and "Group".
"Contacts" and "Group".
Editing/deleting contacts and groups
1
In the address book screen, select a contact or group you wish to edit, and
tap [Edit] on the action panel.
tap [Edit] on the action panel.
To delete a "Contacts" or "Group", tap [Delete] on the action panel.
• For editing, you can only select one "Contacts" or "Group" at a time.
• For deleting, you can select more than one "Contacts" or "Group" at a time.
• If you have logged in as the administrator, you can delete all addresses stored in the address book by using the
• For deleting, you can select more than one "Contacts" or "Group" at a time.
• If you have logged in as the administrator, you can delete all addresses stored in the address book by using the
[Delete All] that appears on the action panel.
2
Editing a "Contacts" or "Group"
• You can change basic information such as names and
categories and also you can add addresses.
► STORING ADDRESSES THROUGH DIRECT
ENTRY (page 1-87)
► STORING ADDRESSES THROUGH GLOBAL
ADDRESS SEARCH (page 1-88)
► STORING ADDRESSES FROM FAX OR IMAGE
SEND LOGS (page 1-90)
► STORING GROUPS (page 1-91)
• You can change the publicity scope.
► SETTING THE SCOPE FOR PUBLICIZING
CONTACTS AND GROUPS (page 1-95)
Name
Initial
Category 0
Number of
Addresses
Addresses
Add Contacts
6
A
AAA
Also Register
for Frequent Use
for Frequent Use
0
Register
Search
Number
Number
Detail
Fax
E-mail
Internet Fax
Direct SMTP
Add
123456789
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