Sharp MX-3050N / MX-3060N / MX-3070N / MX-3550N / MX-3560N / MX-3570N / MX-4050N / MX-4060N / MX-4070N (serv.man30) User Manual / Operation Manual ▷ View online
1-86
BEFORE USING THE MACHINE►ADDRESS BOOK
Narrowing by job type
Tap the [Narrow Down] key to select a job on the screen that appears.
To narrow by "Group", tap the [Group] key.
The "Contacts" and "Group" for the selected job appear on a list.
The narrowed-down condition is displayed under the [Narrow Down] key.
To narrow by "Group", tap the [Group] key.
The "Contacts" and "Group" for the selected job appear on a list.
The narrowed-down condition is displayed under the [Narrow Down] key.
Narrowing by index
Search by alphabet to narrow down addresses.
For example, tap "A" on the index bar to display "Contacts" stored with search text starting with "A".
For example, tap "A" on the index bar to display "Contacts" stored with search text starting with "A".
Narrowing by keyword
Tap
to display a search screen. Select a target for search, enter a keyword and then tap the [Search Start] key. The
search results are listed.
For example, if [Item] is [Name], search with a keyword "SH" lists contacts and groups starting with "SH".
For example, if [Item] is [Name], search with a keyword "SH" lists contacts and groups starting with "SH".
Displaying in the order of search numbers
Tapping the [Sort] key displays a list in ascending order, descending order, or in the order of search numbers.
The display is switched in the order of [Sort] (▲) (Up) →[Sort] (▼) (Down) → Search Number Order.
The display is switched in the order of [Sort] (▲) (Up) →[Sort] (▼) (Down) → Search Number Order.
Preview
Sending History
Print Individual List
Call by Search Number
Start
Speaker
A
W
Add New
Direct TX
Send Same Image
as Fax Address
as Fax Address
Frequent
Use
Fax
Narrow Down
All
Category
Sort
Address
BBB
CCC
AAA
CCC
ABC
All
E-mail
FTP/Desktop
Network Folder
Internet Fax
Fax
Group
BBB
CCC
CCC
BBB
AAA
CA
Preview
Start
Speaker
Sending History
Print Individual List
A
D
G
J
M
P
W
Frequent
Use
Fax
Narrow Down
All
Category
Sort
Address
ABC
T
Call by Search Number
Add New
Direct TX
Send Same Image
as Fax Address
as Fax Address
ALL
A
B
C
CA
Preview
Start
Speaker
Frequent
Use
Fax
Narrow Down
All
Category
Enter
Initials
Initials
Search Start
Address
Item
CA
Preview
Start
Speaker
Sending History
Print Individual List
A
D
G
J
M
P
W
Frequent
Use
Fax
Narrow Down
All
Category
Sort
Address
ABC
T
Call by Search Number
Add New
Direct TX
Send Same Image
as Fax Address
as Fax Address
ALL
A
B
C
CA
1-87
BEFORE USING THE MACHINE►ADDRESS BOOK
STORING ADDRESSES THROUGH DIRECT
ENTRY
ENTRY
Store new names or addresses in the address book by directly entering them.
1
In the address book screen, tap [Add New] on the action panel, or tap the
[Address Control] icon in the home screen.
[Address Control] icon in the home screen.
2
Enter basic information.
Be sure to enter [Name] and [Initial].
To specify a category, select one from a category list that
appears when the entry box is tapped.
To register for frequent use, select the [Also Register for
Frequent Use] checkbox
To specify a category, select one from a category list that
appears when the entry box is tapped.
To register for frequent use, select the [Also Register for
Frequent Use] checkbox
.
To register a category name:
In "Setting mode", select [Address Book] → [Category Setting].
In "Setting mode", select [Address Book] → [Category Setting].
If user authentication is enabled, the tab for address publication setting appears. Setting address publication enables
stored "Contacts" and "Group" to be shared within a specified group or stored as personal contacts that only you are
allowed to access.
stored "Contacts" and "Group" to be shared within a specified group or stored as personal contacts that only you are
allowed to access.
► SETTING THE SCOPE FOR PUBLICIZING CONTACTS AND GROUPS (page 1-95)
3
Tap [Fax Number], [E-mail Address],
[Internet Fax Address], or [Direct SMTP
Address] to enter the address, and tap
[Internet Fax Address], or [Direct SMTP
Address] to enter the address, and tap
.
• Select the checkbox to set that address as the preferred over the others if two or more addresses are stored for
"Contacts".
• FTP, Desktop, and Network Folder addresses can be registered from [Address Book] in "Setting mode (Web
version)".
4
Tap the [Register] key.
The first address of each address type is set as the default address. If no address has the checkbox next to it selected,
a confirmation screen will appear asking you if you want to select a default address.
a confirmation screen will appear asking you if you want to select a default address.
Name
Initial
Category 0
Number of
Addresses
Addresses
Name (Required)
Search (Opt.)
Fax Number
E-mail Address
Internet Fax Address
Direct SMTP Address
Add Contacts
6
Global
Search
Also Register
for Frequent Use
for Frequent Use
0
Switch to Group
Registration
Registration
Register
Search
Number
Number
Name
Initial
Category 0
Number of
Addresses
Addresses
Fax Number
E-mail Address
Internet Fax Address
Add Contacts
10
Also Register
for Frequent Use
for Frequent Use
0
Switch to Group
Registration
Registration
Register
CCC
CCC
Search
Number
Number
Direct SMTP Address
1-88
BEFORE USING THE MACHINE►ADDRESS BOOK
STORING ADDRESSES THROUGH GLOBAL
ADDRESS SEARCH
ADDRESS SEARCH
Store the results of searching the global address book as new addresses in the address book.
Global address search requires an LDAP server.
1
In the address book screen, tap [Add New] on the action panel, or tap the
[Address Control] icon in the home screen.
[Address Control] icon in the home screen.
2
Enter basic information.
Be sure to enter [Name] and [Initial].
To specify a category, select one from a category list that
appears when the entry box is tapped.
To register for frequent use, select the [Also Register for
Frequent Use] checkbox
To specify a category, select one from a category list that
appears when the entry box is tapped.
To register for frequent use, select the [Also Register for
Frequent Use] checkbox
.
To register a category name:
In "Setting mode", select [Address Book] → [Category Setting].
In "Setting mode", select [Address Book] → [Category Setting].
If user authentication is enabled, the tab for address publication setting appears. Setting address publication enables
stored "Contacts" and "Group" to be shared within a specified group or stored as personal contacts that only you are
allowed to access.
stored "Contacts" and "Group" to be shared within a specified group or stored as personal contacts that only you are
allowed to access.
► SETTING THE SCOPE FOR PUBLICIZING CONTACTS AND GROUPS (page 1-95)
3
Tap the [Global Search] key.
4
Select the server from the list of
servers.
servers.
If an authentication screen appears, enter your user name
and password, and tap the [OK] key.
and password, and tap the [OK] key.
► AUTHENTICATION BY LOGIN NAME/PASSWORD
(page 1-34)
After selecting a server, tap
.
Switch to Group
Registration
Registration
Name
Initial
Category 0
Number of
Addresses
Addresses
Search
Number
Number
Fax Number
E-mail Address
Internet Fax Address
Add Contacts
10
Also Register
for Frequent Use
for Frequent Use
0
Register
Global
Search
Name (Required)
Search (Opt.)
Direct SMTP Address
Cancel and Return
Search Start
Enter
Initials
Initials
Search Start
1-89
BEFORE USING THE MACHINE►ADDRESS BOOK
5
Tap the entry field to enter the search
condition and then tap the [Search
Start] key.
condition and then tap the [Search
Start] key.
To change the search target, tap
for [Item]. You can
select [Name] or [Address].
6
Select one address from the search result list, and tap the
key.
To check address information, select the address and tap the [Confirm Registered Information] key.
7
Tap the [Register] key.
The first address of each address type is set as the default address. If no address has the checkbox next to it selected,
a confirmation screen will appear asking you if you want to select a default address.
a confirmation screen will appear asking you if you want to select a default address.
Cancel and Return
Search Start
Enter
Initials
Initials
Enter Initial and press Enter key of
external keyboard or [Start Search] button.
external keyboard or [Start Search] button.
Target
Item
Name
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