Sharp AR-NS2 (serv.man3) User Manual / Operation Manual ▷ View online
STORING, EDITING, AND DELETING FROM THE TOUCH PANEL
TABLE OF CONTENTS
27
EDITING AND DELETING ONE-TOUCH KEYS
If you wish to delete a one-touch key or change the E-mail address, name, or other information programmed in a one-
touch key, perform the following procedure.
touch key, perform the following procedure.
1
Press the [CUSTOM SETTINGS] key, touch
the [ADDRESS CONTROL] key, and then
touch the [DIRECT ADDRESS] key (refer to
the [ADDRESS CONTROL] key, and then
touch the [DIRECT ADDRESS] key (refer to
steps 1 to 3
on
page 25
).
2
Touch the [AMEND/DELETE] key.
3
Touch the one-touch key you wish to edit
or delete.
or delete.
●
●
●
● To edit a one-touch key, follow steps 4
and 5.
●
●
●
● To delete a one-touch key, follow steps
6 and 7.
●
●
●
● When you have finished editing or
deleting, touch the [EXIT] key.
4
Touch the key corresponding to the
information you wish to change (change
the information in the same way as you
stored the information on
information you wish to change (change
the information in the same way as you
stored the information on
pages 25 to 26
).
5
Make sure that your changes are correct,
and then touch the [EXIT] key.
and then touch the [EXIT] key.
If you wish to change
another one-touch key,
repeat steps 3 through
5.
another one-touch key,
repeat steps 3 through
5.
The following steps are for deleting a one-
touch key
touch key
6
Touch the [DELETE] key.
7
Touch the [YES] key.
If you wish to delete
another one-touch key,
repeat steps 3, 6, and 7.
another one-touch key,
repeat steps 3, 6, and 7.
AMEND/DELETE
DIRECT ADDRESS / AMEND/DELETE
SELECT ADDRESS TO AMEND/DELETE.
EXIT
SHARP CORPORATION
FREQUENT USE
ABCD
EFGHI
JKLMN
OPQRST
UVWXYZ
ABC
GROUP
TPS
SHARP GROUP
DIRECT ADDRESS / AMEND/DELETE
No.001
NAME
SHARP CORPORATION
S
INITIAL
DELETE
EXIT
INDEX
USER 3
ppd1@sharp.com
ADDRESS
KEY NAME
SHARP CORPORATION
: PDF / MMR(G4)
B/W
: PDF / MIDDLE COMP
COLOUR
FILE FORMAT
S
INITIAL
DELETE
EXIT
p.com
S
INITIAL
DELETE
EXIT
p.com
DELETE THE ADDRESS?
SHARP CORPORATION
NO
YES
PDF / MMR (G4)
B/W
·COLOUR
:
:
NOTES
●
●
●
●
If you cannot edit or delete a one-touch key
If you attempt to edit or delete a one-touch key in the following situation, a warning message will appear and
editing/deletion will not be possible.
If you attempt to edit or delete a one-touch key in the following situation, a warning message will appear and
editing/deletion will not be possible.
●
The one-touch key is included in a group key.
If the key is being used for a current transmission, cancel the transmission or wait until it is completed and then
edit or delete the key. If the key is included in one of the above groups, delete the key from the group and then
edit or delete the key.
edit or delete the key. If the key is included in one of the above groups, delete the key from the group and then
edit or delete the key.
●
Destinations for Scan to FTP and Scan to Desktop that are stored in one-touch keys cannot be edited or deleted
from the touch panel of the machine. Use the Web page to edit or delete these destinations. (
from the touch panel of the machine. Use the Web page to edit or delete these destinations. (
page 11
)
STORING, EDITING, AND DELETING FROM THE TOUCH PANEL
TABLE OF CONTENTS
28
PROGRAMMING A GROUP KEY
Scan to E-mail destinations that have been stored in one-touch keys can be stored in group keys. Up to 300
destinations can be stored in a group key.
To program a group key from the Web page, refer to
destinations can be stored in a group key.
To program a group key from the Web page, refer to
page 10
.
1
Press the [CUSTOM SETTINGS] key, touch
the [ADDRESS CONTROL] key, and then
touch the [DIRECT ADDRESS] key (refer to
the [ADDRESS CONTROL] key, and then
touch the [DIRECT ADDRESS] key (refer to
steps 1 to 3
on
page 25
).
2
Touch the [GROUP] key.
3
Follow
steps 5* through 11
of "Storing
one-touch keys" (
pages 25 to 26
) to enter a
GROUP NAME, INITIAL, and INDEX.
* In step 5, touch the [GROUP NAME] key instead
of the [NAME] key.
4
Touch the [ADDRESS] key.
5
Touch index keys and the
keys as
needed, and then touch one-touch keys of
the destinations that you wish to store in
the group.
the destinations that you wish to store in
the group.
One-touch keys that have been touched are highlighted.
If you touch the wrong key, simply touch it again to
cancel the highlighting and remove the destination from
the group.
If you touch the wrong key, simply touch it again to
cancel the highlighting and remove the destination from
the group.
6
To check the destinations that you have
stored in the group, touch the [ADDRESS
REVIEW] key.
stored in the group, touch the [ADDRESS
REVIEW] key.
A list of your selected
destinations is
displayed.
You can delete a
displayed destination by
touching it. When a
message appears
asking if you want to
delete the destination,
touch the [YES] key.
destinations is
displayed.
You can delete a
displayed destination by
touching it. When a
message appears
asking if you want to
delete the destination,
touch the [YES] key.
7
Touch the outer [OK] key.
The number of destinations in the group appears
to the right of the [ADDRESS] key.
to the right of the [ADDRESS] key.
8
Check the name of the key (refer to
step 15
on
page 26
).
The characters appearing next to the [KEY NAME]
key will be displayed in the group key. To change
these characters, touch the [KEY NAME] key. This
step is not necessary if you do not wish to change
the characters.
key will be displayed in the group key. To change
these characters, touch the [KEY NAME] key. This
step is not necessary if you do not wish to change
the characters.
9
Touch the [EXIT] key when you have
finished programming the group key.
If you wish to program another group key,
touch the [NEXT] key.
finished programming the group key.
If you wish to program another group key,
touch the [NEXT] key.
When you touch the [EXIT] key, you will return to
the screen of step 2.
the screen of step 2.
NOTE
Only one-touch key destinations can be stored in a group key. If you wish to store a destination that is not
programmed in a one-touch key, first program the E-mail destination in a one-touch key (refer to
programmed in a one-touch key, first program the E-mail destination in a one-touch key (refer to
pages 25 and 26
)
and then store it in the group key.
NOTE
One group key cannot be stored in another group key.
Group keys appear greyed out and cannot be selected.
Group keys appear greyed out and cannot be selected.
DIRECT ADDRESS
INDIVIDUAL
GROUP
STORE
AME
SHARP GROUP
X
GROUP2
ADDRESS
ME
DIRECT ADDRESS / GROUP
SELECT ADDRESS.
A
FREQUENT USE
ABCD
EFGHI
JKLMN
OPQRST
UVWXYZ
ABC
GROUP
B
C GROUP
SHARP CORPORATION
TPS
ADDRESS REVIEW
OK
OPQRST
UVWXYZ
ABC
GROUP
ON
ADDRESS REVIEW
OK
DIRECT ADDRESS / GROUP
SELECT ADDRESS TO DELETE.
GROUP NAME : SHARP GROUP
OK
OK
SHARP CORPORATION
TPS
STORING, EDITING, AND DELETING FROM THE TOUCH PANEL
TABLE OF CONTENTS
29
EDITING AND DELETING GROUP KEYS
If you need to delete group key or change its name or one of its stored destinations, perform the following procedure.
1
Press the [CUSTOM SETTINGS] key, touch
the [ADDRESS CONTROL] key, and then
touch the [DIRECT ADDRESS] key (refer to
the [ADDRESS CONTROL] key, and then
touch the [DIRECT ADDRESS] key (refer to
steps 1 to 3
on
page 25
).
2
Touch the [AMEND/DELETE] key.
3
Touch the group key you wish to edit or
delete.
delete.
●
●
●
● To edit a group key, follow steps 4 and 5.
●
●
●
● To delete a group key, follow steps 6
and 7.
●
●
●
● When you have finished editing or
deleting, touch the [EXIT] key.
4
Touch the key of the item you wish to
change (to edit the item, follow the same
steps as for one-touch keys on
change (to edit the item, follow the same
steps as for one-touch keys on
page 25
).
To edit a destination stored in a group key, touch
the [ADDRESS] key. The following screen appears.
the [ADDRESS] key. The following screen appears.
The one-touch keys stored in the group are
highlighted. To add another one-touch key to the
group, touch the key to highlight it.
To delete a one-touch key from the group, touch
the key so that it is no longer highlighted.
highlighted. To add another one-touch key to the
group, touch the key to highlight it.
To delete a one-touch key from the group, touch
the key so that it is no longer highlighted.
5
Make sure the edited information is
correct, and then touch the [EXIT] key.
correct, and then touch the [EXIT] key.
If you wish to change
another group key,
repeat steps 3 through
5.
another group key,
repeat steps 3 through
5.
The following steps are for deleting a group key
6
Touch the [DELETE] key.
7
Touch the [YES] key.
If you wish to delete
another group key,
repeat steps 3, 6, and 7.
another group key,
repeat steps 3, 6, and 7.
AMEND/DELETE
DIRECT ADDRESS / AMEND/DELETE
SELECT ADDRESS TO AMEND/DELETE.
EXIT
SHARP CORPORATION
FREQUENT USE
ABCD
EFGHI
JKLMN
OPQRST
UVWXYZ
ABC
GROUP
TPS
SHARP GROUP
DIRECT ADDRESS / AMEND/DELETE
GROUP NAME
SHARP GROUP
002
S
INITIAL
DELETE
EXIT
INDEX
GROUP2
2 ADDRESSES
ADDRESS
KEY NAME
SHARP GROUP
DIRECT ADDRESS / GROUP
SELECT ADDRESS.
A
FREQUENT USE
ABCD
EFGHI
JKLMN
OPQRST
UVWXYZ
ABC
GROUP
B
C GROUP
SHARP CORPORATION
TPS
ADDRESS REVIEW
OK
S
INITIAL
DELETE
EXIT
S
INITIAL
DELETE
EXIT
DELETE THE ADDRESS?
SHARP GROUP
NO
YES
NOTE
If you cannot edit or delete a group key
If you attempt to edit or delete a group key in the following situation, a warning message will appear and editing/
deletion will not be possible.
If you attempt to edit or delete a group key in the following situation, a warning message will appear and editing/
deletion will not be possible.
●
The one-touch key you wish to change or delete is currently being used for transmission.
If the key is being used for a current transmission, cancel the transmission or wait until it is completed and then
edit or delete the key.
edit or delete the key.
STORING, EDITING, AND DELETING FROM THE TOUCH PANEL
TABLE OF CONTENTS
30
STORING SENDER INFORMATION
Use this procedure to store the sender information (sender name and e-mail address) that is displayed when the
recipient receives your e-mail. Information for up to 20 different senders can be stored. Select a sender from the
stored senders using the touch panel of the machine when you send an image (
recipient receives your e-mail. Information for up to 20 different senders can be stored. Select a sender from the
stored senders using the touch panel of the machine when you send an image (
page 16
). The selected sender
appears in the sender column of the recipient's e-mail software program.
If you prefer to store sender information from the Web page, refer to
If you prefer to store sender information from the Web page, refer to
page 12
.
1
Press the [CUSTOM SETTINGS] key, and
then touch the [ADDRESS CONTROL] key
(refer to
then touch the [ADDRESS CONTROL] key
(refer to
steps 1 and 2
on
page 25
).
2
Touch the [E-MAIL SENDER] key.
3
Touch the [STORE] key.
4
Touch the [SENDER NAME] key.
The "No." that automatically
appears is the lowest
number from 01 to 20 that
has not yet been
programmed. When
[SENDER NAME] is
touched, the letter-entry
screen appears. Enter up to
20 characters for the name.
appears is the lowest
number from 01 to 20 that
has not yet been
programmed. When
[SENDER NAME] is
touched, the letter-entry
screen appears. Enter up to
20 characters for the name.
5
Touch the [RE.ADDRESS] key.
The display changes to
the address entry screen
when you touch the
[RE.ADDRESS] key. Up
to 64 characters can be
entered for the sender's
e-mail address. When
finished, touch the [OK]
key to return to the
original screen.
the address entry screen
when you touch the
[RE.ADDRESS] key. Up
to 64 characters can be
entered for the sender's
e-mail address. When
finished, touch the [OK]
key to return to the
original screen.
6
If you have finished storing senders,
touch the [EXIT] key. If you wish to store
another sender, touch the [NEXT] key.
touch the [EXIT] key. If you wish to store
another sender, touch the [NEXT] key.
EDITING AND DELETING SENDER INFORMATION
Use this procedure when you need to edit sender information or delete a sender.
1
Perform
steps 1 and 2
of "STORING
SENDER INFORMATION".
2
Touch the [AMEND/DELETE] key.
The stored senders
appear.
appear.
3
Touch the one-touch key of the sender
that you wish to edit or delete.
that you wish to edit or delete.
The edition/deletion
screen of the touched
sender appears.
screen of the touched
sender appears.
4
Edit or delete the sender.
Edit sender information in the same way that you
stored it. When finished, touch the [EXIT] key to
return to the screen of step 3.
To delete the sender, touch the [DELETE] key. A
message appears asking you to confirm your
selection. Touch the [YES] key to delete the
sender and return to the screen of step 3.
stored it. When finished, touch the [EXIT] key to
return to the screen of step 3.
To delete the sender, touch the [DELETE] key. A
message appears asking you to confirm your
selection. Touch the [YES] key to delete the
sender and return to the screen of step 3.
DIRECT ADDRESS
CUSTOM INDEX
E-MAIL SENDER
STORE
SENDER
RE.ADDRESS
SENDER NAME
RE.ADDRESS
SENDER NAME
ÄÞ·-ÒÝÄ‘
1 GROUP
AMEND/DELETE
O
LIST
1 GROUP
2 GROUP
RE.ADDRESS
SENDER NAME
EXIT
DELETE
ÄÞ·-ÒÝÄ‘æ1
1 GROUP
E-MAIL SENDER
ppd1@sharp.com
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