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■

■

■

■ Address directory screen

Touch the [ADDRESS DIRECTORY] key in the 

 (previous page) to display the screen

shown below at right.
If you have set the initial screen to the address directory screen using the key operator program, the initial
screen will appear as follows.

Destinations stored using the Web page are grouped in indexes (

) according to the letter entered in "Initial"

for each destination, and the name entered in "Display Name" is displayed in the one-touch key (

).

When selecting a destination for Scan to E-mail,
make sure this key is highlighted. (If the key is not
highlighted, touch it so that it is highlighted.)
[CC] key (

If you wish to send "CC" ("Carbon Copy") copies of a
Scan to E-mail transmission to other recipients in
addition to the main recipient, touch this key so that it
is highlighted and then select the "CC" destinations.
[BCC] key (

If you wish to send "BCC" ("Blind Carbon Copy")
copies of a Scan to E-mail transmission to other
recipients in addition to the main recipient, touch this
key so that it is highlighted and then select the "BCC"
destinations. Other recipients will not be informed that
a copy was sent to the "BCC" recipients.
One-touch key display
This shows the one-touch keys that have been
stored on the selected "index card". The key type is
indicated by the icon at the right.

: Scan to E-mail (TO)
: Scan to E-mail (CC)
: Scan to E-mail (BCC)
: Scan to FTP
: Scan to Desktop

This can be changed to 6 ,8, or 12 using the key
operator program, "

Display switching keys
In cases where the one-touch keys cannot all be
displayed on one screen, this shows how many
screens are left. Touch the "

" "

" keys to

move through the screens.
[CONDITION SETTINGS] key
This displays the 

 (page

14), which is used to set various conditions.

Touch this key to switch between the alphabetical
index and the group index.
Index keys
One-touch key destinations are stored on each of
these index cards (alphabetical index or group
index). Touch an index key to display the card.
Group indexes make it possible to store one-touch
keys by group with an assigned name for easy
reference. This is done with the custom settings
(refer to 

). Frequently used one-touch key

destinations can be stored on the FREQUENT
USE card for convenient access.

USER 1

USER 2

USER 3

USER 4

USER 5

USER 6

ABC

GROUP

ABC

GROUP

TO

FREQUENT USE

ABCD

EFGHI

JKLMN

OPQRST

UVWXYZ

CC

BCC

TEST5

TEST6

TEST3

TEST1

TEST2

CONDITION
SETTINGS

READY TO SEND.

ADDRESS REVIEW

TEST4

E-mail Destination Management page

If desired, you can use the key operator program,
"

" (page 37), to set the

default screen to the group address directory.

When the [IMAGE
SEND] key light is on,
the machine is in
scanner mode. If the
light is not on, press the
[IMAGE SEND] key.

For detailed information
on loading an original,
refer to page 4-6 of
"Operation manual (for
general information and
copier operation)".

The original size is
automatically detected.
If you loaded a non-
standard size document
or wish to change the
scanning size, touch the
[ORIGINAL] key and set
the document size.
(Refer to 

.)

The initial factory setting
is "LOWER".

The initial factory setting
is "AUTO".

The initial factory setting
is "PROGRAMMED".

This step is not
necessary for Scan to
FTP or Scan to Desktop.
Go directly to 

The touched key is
highlighted. If you made a
mistake, touch the correct
key. The highlighting will
move to the new key.
The selected sender will be
the sender of the e-mail.

You cannot load documents in both the reversing
automatic document feeder and on the document
glass and send them in a single transmission.

●

To scan a two-sided original (when a reversing
automatic document feeder is installed), refer to

.

●

To rotate the document image 90° before
transmission, see 

AUTO    A4    

ORIGINAL

LOWER

RESOLUTION

PROGRAMMED

FILE FORMAT

AUTO    A4    

ORIGINAL

LOWER

RESOLUTION

EXPOSURE

PROGRAMMED

FILE FORMAT

●

You can omit selection of a sender (go directly to

). In this case, the default sender

information stored with the key operator program
is automatically transmitted. (

)

●

Up to 20 senders can be stored using the Web
page. (

AUTO

A4

LOWER

RESOLUTION

AUTO

EXPOSURE

PROGRAMMED

FILE FORMAT

AUTO    A4    

ORIGINAL

LOWER

RESOLUTION

EXPOSURE

PROGRAMMED

FILE FORMAT

DIRECTORY

ADDRESS REVIEW

SENDER LIST

-MAIL ADDRESS

2 GROUP

SHARP PPD

1 GROUP

DER LIST

1 GROUP

OK

The address directory
screen appears.

The key you touched is
highlighted. If you touch
the wrong key, touch the
key again to cancel the
selection. The key
display will return to
normal.

When transmitting by Scan to E-mail
Make sure that the [TO] key is highlighted and then
touch the one-touch key of the destination. If you wish
to perform a broadcast transmission, "CC" or "BCC"
copies, touch the [CC] or [BCC] key and then touch
the one-touch keys of the "CC" or "BCC" recipients.

About pressing the [START] key in the
following procedure
If you are scanning a colour original in colour, press
the [COLOUR COPY START] key. If you are
scanning a colour or black and white original in black
and white, press the [BLACK COPY START] key.

Scanning begins.
If scanning is completed
normally, the machine
sounds a beep and the
image is transmitted.

The original is scanned
and the [READ-END]
key appears.

If you have another page to scan, change
pages and then press the [START] key.
Repeat this sequence until all pages have been
scanned. You can change the exposure setting as
needed for each page (refer to 

If no action is taken for one minute, scanning
automatically ends and the image is transmitted.

The machine sounds a
beep and the image is
transmitted.
Open the document
glass cover and remove
the document.

●

Refer to 

pages 7 to 11

 for information on

programming one-touch key destinations.

●

When touching a one-touch key, corresponding
information from the email destination screen is
shown in the message display. Up to 36
characters can be displayed in the message
screen, regardless of the number of characters
that have been entered (up to 50 characters of an
e-mail address are displayed).

●

You can also manually enter the address of a Scan to
E-mail destination, or select multiple destinations for
a broadcast transmission. (

)

ADDRESS
DIRECTORY

ADDRESS REVIEW

TO

FREQUENT USE

ABCD

EFGHI

JKLMN

OPQRS

CC

BCC

TEST5

TEST6

TEST3

TEST1

TEST2

READY TO SEND.

TEST4

   (Pg.No.  3)

EAD-END].

READ-END

●

●

●

● Cancelling transmission

To cancel transmission while the [SCANNING ORIGINAL...] appears in the display or before the [READ-END] key is touched, press the [CA] key.
To cancel a job after scanning is finished and transmission has begun, press the [JOB STATUS] key and cancel the job as explained on 

●

●

●

● Important points when using Scan to E-mail

Be very careful not to send image data files that are too large. Your mail server's system administrator may have placed a limit on the amount of
data that can be sent in one e-mail transmission. If this limit is exceeded, the e-mail will not be delivered to the recipient. Even if there is no limit
and your e-mail is successfully delivered, a large data file may take a long time to be received and place a heavy burden on the recipient's network,
depending on the recipient's network (Internet) connection environment. If large image data files are repeatedly sent, the resulting burden on the
network may slow down the speed of other, unrelated data transmissions and in some cases, may even cause the mail server or network to go
down. In cases where you need to send multiple documents, try such measures as lowering the resolution mode.

● You can use the key operator program, "

" (page 38), to set a limit for the size of

image files sent by Scan to E-mail.

● If the power is turned off or a power failure occurs while a document is being scanned in the reversing automatic document

feeder, the machine will stop and a document misfeed will occur. After the power is restored, remove the document as
explained on page 7-2 of "Operation manual (for general information and copier operation)".

It is possible to manually enter the address of a Scan to E-mail destination, or to manually enter the multiple address
for a broadcast transmission.

steps 1 through 9

If you make a mistake, touch the 

 key to move

the cursor (

■

) back to the mistake and then enter

the correct character.

If you do not need to
change the file format,
go directly to step 7.

The file format settings differ for colour and black
and white. Be sure to select a correct file format for
the type of scan you will perform.

The file format is initially set to "File type: PDF,
Compression mode: MIDDLE COMP". 

The file format is initially set to "File type: PDF,
Compression mode: MMR (G4)".

The destination
selection screen will
appear.

Normally touch the [TO] key. However, if you are
performing a broadcast transmission and wish to
"CC" or "BCC" the document to the entered e-mail
address, touch the [CC] or [BCC] key.
After touching one of the keys, you will return to
the initial screen.

If you are not performing a broadcast
transmission, go directly to step 11.

When the [ADDRESS
REVIEW] key is touched,
only the entered
destinations are displayed.
If you need to delete a
destination, touch its key.
Touch the [OK] key to
return to the initial screen.

NOTE
The initial file format setting can be changed with the key
operator program "

ADDRES
DIRECT

ADDRESS 

SENDER 

E-MAIL ADDRESS

FILE FORMAT

SPACE

12#$%

abc

ABC

AB/ab

CANCEL

OK

E-MAIL ADDRESS

ppd1@sharp.co

FILE FORMAT

JPEG

PDF

MIDDLE COMP

HIGH COMP

LOW COMP

FILE TYPE

B/W

COLOUR

COMPRESSION MODE

CANCEL

OK

OK

E-MAIL ADDRESS

FILE FORMAT

ppd1@sharp.com

NOTE
If you frequently use broadcasting to send
documents to the same group of destinations, it is
convenient to program those destinations into a
group key. (

TIFF

PDF

FILE TYPE

COLOUR

COMPRESSION MODE

CANCEL

OK

OK

E-MAIL ADDRESS

FILE FORMAT

ppd1@sharp.com

B/W

MH(G3)

MMR(G4)

NONE

RESSION MODE

CANCEL

OK

OK

TO

SELECT WHERE YOU PUT THE DESTINATION.

CC

BCC

ADDRESS
DIRECTORY

ADDRESS REVIEW

SENDER LIST

E-MAIL ADDRESS