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OPERATION > 113

Click on [OK] twice and close the printer dialogue box.

Print the document from the software application being used 
and the document is stored on the hard disk.

The document can then be printed or deleted using the 
procedures given below.

PRINTING COPIES

To print the remaining copies of the document after checking, carry 
out the following on the printer:

Press the 

Menu button to access the PRINT JOBS MENU and 

press the 

Select button.

Enter the personal ID number using the buttons on the printer 
control panel.

Press the 

Value button until ALL JOBS or the required job name 

is displayed.

Press the 

Select button to select the print job and print the 

remaining copies of the document.

DELETING COPIES

If the print job is incorrect, it must be deleted from the printer as 
follows:

Press the 

Menu button to access the PRINT JOBS MENU and 

press the 

Select button.

Enter the personal ID number using the buttons on the printer 
control panel.

Press the 

Value button until ALL JOBS or the required job name 

is displayed.

Press the 

Cancel button to delete the remaining copies of the 

document.

OPERATION > 114

When the deletion confirmation message appears, confirm by 
pressing the 

Select button.

Overlays can be useful for tasks such as printing letterheads, forms, 
or invoices, and should reduce the need for pre-printed stationery. 

An Overlay can be a combination of graphics, fonts, or text that is 
stored inside the printer's flash memory or hard disk, and printed 
whenever required. The result is similar to the Watermark feature, but 
with the ability to be much more elaborate.

Suppose that you have added several different files to the printer 
using the Storage Device Manager. One file might contain your 
company logo, a second file might contain the company address, and 
a third file could contain the company mission statement. The Overlay 
feature allows these items to be printed in various combinations, 
depending on your requirements.

- For example, you could create an Overlay consisting of a single item 
such as the file that prints the logo; this could add the company logo 
to every document that you print.

- You could create an Overlay that combines all 3 files (the logo, 
address and the mission statement), and this would allow all 3 items 
to be printed together, similar to a pre-printed letter template.

An alternative method of printing or deleting the remaining copies of 
the document is to use the Storage Device Manager. Please refer to the 
On-line for the Storage Device Manager, which can be found on the 
drivers CD supplied with the printer.

OPERATION > 115

There are essentially 3 steps to using Overlays with the printer:

Create the document that you wish to use for Overlay 
printing (e.g. a letterhead) and generate a PRN file (print 
file) using the printer driver.

Use the Storage Device Manager utility to convert this 
PRN file (print file) to a file, and download it to the 
printer.

Use the file(s) you've downloaded to the printer to create 
Overlays, and then print your documents.

You don't need to carry out all the steps above every time you wish to 
print an overlay. If the files you wish to use have already been 
downloaded to the printer, you only need to carry out step

 

(c)

 

above. 

This is common in many office environments, where someone has 
already set up all the necessary files on the printer, and all the other 
users only have to switch on the required settings in the printer driver.

CREATING DOCUMENTS TO USE AS OVERLAYS

An overlay can be created in any software application that can handle 
logos, letterheads, forms, etc. and can print to file.

To create a print (PRN) file:

From inside your application program, choose [File] then 
[Print].

>

The internal hard disk must be fitted to the printer to allow for 
spooling of the print job before final printing.

>

If the hard disk memory is insufficient for the spooled data, 

FULL is displayed and only one copy printed.

>

If the software application being used has a collate print option, 
this must be turned OFF for overlay to operate correctly.

>

An overlay may consist of more than one component file.

OPERATION > 116

Ensure that the "Print To File" option is switched on in your 
application's Print dialogue box.

Depending on the application, you may need to select your  
printer model, and then click [Properties…]. This should open 
the printer driver settings.

Choose all of the printer driver settings with which you would 
like your overlay to print.

Try to keep the overlay to a single sheet. Don't use N-up, 
duplex, finisher options, etc. until printing the document that 
includes the overlay. 

Click [OK] in the printer driver dialogue and this should return 
you to the application's print dialogue.

Click [Print]. 

Instead of sending the print job to the printer, this prompts you to 
save the print job on your PC's hard disk. Give the file a meaningful 
name such as "my template.prn".

From inside your application program, choose [File] then 
[Print].

Ensure that the [Print To File] option is switched on in your 
application's Print dialogue box.

Depending on the application, you may need to select your 
printer model, and then click [Properties…] This should open 
the printer driver settings. 

Select the [Job Options] tab, and click the [Overlays…] button. 

Choose [Create Form] from the menu. 

Click [OK] to close the Printer Driver.

Then click [OK] to print the document to file.

Important: Please ensure that you are using the PCL driver to do this.