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AXIS 700

User’s Manual

Section 4: Using the AXIS 700

 

41

 

This section includes the following information:

•

Scanning methods

•

Scanning to destinations

•

Scanning multiple pages

•

Adding temporary destinations and scanning profiles

•

Scanning parameters

•

Scanning to the Web browser

•

Viewing image files 

The AXIS 700 supports three methods for distributing scanned 
documents over the network:

•

Scanning to an e-mail destination

•

Scanning to a file destination

•

Scanning to a Web browser

You can use any or all of these methods, depending on your specific 
needs.

Section 4: Using the AXIS 700

AXIS 700 User’s Manual

 

42

 

Destinations

Scanning to destinations, i.e. e-mail and file destinations, is performed 
directly via the AXIS 700 control panel. This is typically how the 
AXIS 700 will be used. However, the Administrator must first set up 
the destinations from the Web browser interface. 

E-mail

Scanning to e-mail allows sending scanned images as e-mails to 
anyone defined in the destination list. It makes it easy to forward 
image files to yourself and other persons. This method is what is now 
de facto called Internet faxing.

The e-mail transfer uses the Simple Mail Transfer Protocol (SMTP). 
The scanned image is MIME-encoded and will either be sent as an e-
mail attachment, or stored on a file server and accessible from a 
hyperlink in the e-mail. 

If an application, e.g. an image viewer, has been associated with the 
image type, double-clicking on the e-mail attachment starts the 
appropriate application.

File

Scanning to file means that the scanned images are stored on a 
network storage device. This could be on a server, a client with a 
shared drive, a mainframe, or whatever device that is accessible via the 
network as a file system. The distribution of the image files is achieved 
using the File Transfer Protocol (FTP). FTP potentially enables 
storing of files over the Internet.

You will typically scan to a file when specific software takes care of the 
scanned information. Such software is for example groupware, 
document management and workflow systems.

All users could have a directory of their own on the FTP server to 
which they can send scanned information. In operating systems like 
Windows 95 and Windows NT, shortcuts to the directories where 
images are stored can be placed on the user’s desktop. This gives easy 
access to the scanned information.

You can also print scanned images directly from a network printer by 
sending the scanned image to a network print server. To do this, the 
print server must support FTP and include a TIFF module. Refer to 
the AXIS 700 Support Web for more information.

AXIS 700

User’s Manual

Section 4: Using the AXIS 700

 

43

 

Web Browser

Scanning to a Web browser is a convenient method for users that 
infrequently scan or users that do not have an e-mail address. It is also 
useful if you want to try a number of scanning profiles.

You place the document in the scanner and access the AXIS 700 from 
a standard Web browser. You can then trigger scanning directly from 
the Web browser and save the image within the Web browser dialog. 
Depending on the image format used, the Web browser will display 
the image in an associated viewer or ask you to save the file.

Data is sent directly between the AXIS 700 and the user, i.e. peer-to-
peer. This results in minimum network load, and normally no data 
will be sent over the backbone of the network.

† Before scanning to an e-mail address or a file, the Administrator 

must have set up the destinations as described in “Specifying 
Destinations”  on page 33.

Perform these instructions from the AXIS 700 control panel:

1. The AXIS 700 display shows “

Send to: xxxxxx

” when it is 

ready for use. For example:

2. Use 

 

 to scroll through the destination list, until you find 

the desired destination. Press and hold the key to autorepeat the 
scrolling. If needed, you can add e-mail destinations temporarily. See 
“Adding Temporary Destinations ”on page 46.

3. If you want to send the image to more than one destination, press 

Enter 

 to select each destination:

4. Repeat steps 2 and 3, until all desired destinations are selected.

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Section 4: Using the AXIS 700

AXIS 700 User’s Manual

 

44

 

† Be careful not to transmit images to an unwanted destination. 

The scanned image will always be sent to the destination currently 
shown in the display, whether explicitly selected or not.

5. Optionally, press Menu 

 to change the default settings for 

scanning parameters. You can select temporary settings for scanning 
profile, paper size and double-sided. Use 

 

 to select the 

desired value.

† Press Cancel 

 to reset all temporary settings to the default 

values.

6. Insert a single page on the flatbed or a stack of paper into the sheet 

feeder of the attached scanner.

a. Press Send 

 to scan and send the image to the 

destination in one step.

a. Press Scan 

 to scan each page.

b. Insert the next page and press Scan 

 again. Repeat the 

procedure until all the pages have been scanned.

c. Press Send 

 to transmit the image to the destination.

During the scanning this message appears on the display:

7. When you have pressed Send 

 and the transfer of the scanned 

image is completed, the AXIS 700 is released for other users to access.

† By scanning multiple pages, you can accumulate several pages into 

one image file. See “Multipage Image Files”  on page 45.

† If no operations are performed within five minutes of allocation, 

the AXIS 700 will return to its default settings.

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