Sharp POS UTILITY User Manual / Operation Manual ▷ View online
24
Data grid (List)
•
This displays a list of Products from the database. These can be sorted by clicking
on the Column Headings. The Column Heading Text will change to Blue to show
the sort order. The Modified column identifies records which are new, or have been
modified. This is used for the Send PLU Options.
on the Column Headings. The Column Heading Text will change to Blue to show
the sort order. The Modified column identifies records which are new, or have been
modified. This is used for the Send PLU Options.
Key Colour
•
The Key Colour can be selected for ECR's which support this feature e.g. The UP-
3300.
3300.
Condiment Programming
•
Settings for the PLU related to its use as a Condiment can be selected here. The
table it belongs to, whether is is only a Condiment only and its entry type.
table it belongs to, whether is is only a Condiment only and its entry type.
Tax Status
•
The Tax Status for the Department can be set here.
Other Fields
•
For information on usage of the other selections for the Products, please consult
the appropriate
Sharp
User Manual. As the Product Data is common to all ECR's
in the current database, not all selections are applicable to all models.
POSUtility
will only send information to the ECR that it will accept, so setting a Key Colour for
instance will have no affect on ECR's other than the Touch Screen Models.
instance will have no affect on ECR's other than the Touch Screen Models.
File Menu:
•
Product data can be printed from an option on the file Menu.
Tools Menu:
•
Options on this menu allow you to 'Tick' ALL products as modified and also to 'Un-
Tick' them. This is useful if you wish to send modified products to the ECR, as this
operation doesn't delete the product file first. Deleting the product file also deletes
and sales for the products.
Tick' them. This is useful if you wish to send modified products to the ECR, as this
operation doesn't delete the product file first. Deleting the product file also deletes
and sales for the products.
Whilst this is not a complete list of settings available on the ECR for Products, a feature of
POSUtility
is its ability not to destroy the other settings if you first retrieve the Product
Data from the ECR.
25
Edit Departments
This Form allows editing of the Department Data. This data is global, which means it is
common to all ECR's configured in
common to all ECR's configured in
POSUtility
. The data can be retrieved from an ECR or
entered using this form. Obviously, if you retrieve the data from an ECR it will overwrite
the data currently held in the database. Also be aware that if you have an ECR configured
for a 16 Alpha description for the Department Name and you send it to and call it back
from an ECR configured for an 8 Alpha Description, then your database will now have the
descriptions truncated to 8 Alphas! Please be careful. Department Data can then be
maintained using this forms options of Add, Edit and Delete.
the data currently held in the database. Also be aware that if you have an ECR configured
for a 16 Alpha description for the Department Name and you send it to and call it back
from an ECR configured for an 8 Alpha Description, then your database will now have the
descriptions truncated to 8 Alphas! Please be careful. Department Data can then be
maintained using this forms options of Add, Edit and Delete.
The data is displayed as a list on the left side of the form, with the current record being
shown in detail on the right side. To move through the database, the Data Control at the
bottom can be used or the Up/Down Arrow keys and the PgUp/PgDn keys. If these keys
don't work, use the mouse to Click on the list or Data Control as either of these must have
the focus for this to work. The Data Control also has buttons for First/Last record,
Bookmarks and Find.
shown in detail on the right side. To move through the database, the Data Control at the
bottom can be used or the Up/Down Arrow keys and the PgUp/PgDn keys. If these keys
don't work, use the mouse to Click on the list or Data Control as either of these must have
the focus for this to work. The Data Control also has buttons for First/Last record,
Bookmarks and Find.
Buttons:
Add
•
Add Departments to the database. Code, Description and Group must contain
data. If you try to leave any of these blank or enter a duplicate Code
data. If you try to leave any of these blank or enter a duplicate Code
POSUtility
will
advise you. The Group can be between 1 and 17. Group 10 is a 'minus'
Department and groups 11 to 17 are only available if the ECR is configured
appropriately. The Add button will change to an Ok button to accept the entered
data, which can be done by either pressing Enter or clicking the Ok with the mouse.
Another record can then be added by simply pressing Enter or clicking Add.
Pressing Cancel of the ESC buttons will cancel the Add. Other data fields that are
left blank will be defaulted to 0.
Department and groups 11 to 17 are only available if the ECR is configured
appropriately. The Add button will change to an Ok button to accept the entered
data, which can be done by either pressing Enter or clicking the Ok with the mouse.
Another record can then be added by simply pressing Enter or clicking Add.
Pressing Cancel of the ESC buttons will cancel the Add. Other data fields that are
left blank will be defaulted to 0.
Edit
•
Edit the selected Department. Everything except the Code can be edited using this
button. The only way to change a Code is to Delete the Department. The Edit
button will change to an Ok button to accept the changes, which can be done by
either pressing Enter or clicking the Ok with the mouse. To edit the next record,
simply press Enter or click on Edit. To assist with editing, the cursor will go to the
Price field first as this is usually the most changed information. Pressing Cancel of
the ESC buttons will cancel the Editing.
button. The only way to change a Code is to Delete the Department. The Edit
button will change to an Ok button to accept the changes, which can be done by
either pressing Enter or clicking the Ok with the mouse. To edit the next record,
simply press Enter or click on Edit. To assist with editing, the cursor will go to the
Price field first as this is usually the most changed information. Pressing Cancel of
the ESC buttons will cancel the Editing.
Delete
•
Delete the selected Department. You will be asked to confirm the deletion as well
as not being able to Delete a Department that is being used by a Product.
as not being able to Delete a Department that is being used by a Product.
Cancel
•
Cancel the current operation. Pressing the ESC button has the same effect.
Close
26
•
Exit the Department form.
Data Fields:
Code
•
The Department Number between 1 and 99. This field cannot be blank or contain a
duplicate.
duplicate.
Description
•
The Department Description. If you leave it blank, you will be asked to confirm this.
If you wish to use expanded characters (Double Size), do a 'SHIFT+^' before the
character you want expanded. Note that this character takes up two places.
If you wish to use expanded characters (Double Size), do a 'SHIFT+^' before the
character you want expanded. Note that this character takes up two places.
Group
•
The Department Group. Valid Groups are between 1 and 17. Group 10 is a Minus
Department and Groups 11 to 17 are only available if the ECR has been configured
appropriately.
Department and Groups 11 to 17 are only available if the ECR has been configured
appropriately.
Price & Sign
•
The price for the Department.
•
By selecting Minus the Department Group will change to 10, a discount. This
Check Box will also be ticked if the Group is changed to 10.
Check Box will also be ticked if the Group is changed to 10.
Kitchen Printer
•
The Kitchen Printer number. These can be between 0 and 9.
Promo Group
•
The SharpSmart Promotional Group. This can be either 0, 1 or 2.
Data Grid (List)
• This displays a list of Departments from the database. These can be sorted by
clicking on the Column Headings. The Column Heading Text will change to Blue to
show the sort order.
show the sort order.
Key Colour
• The Key Colour can be selected for ECR's which support this feature e.g. The UP-
3300.
Tax Status
•
The Tax Status for the Department can be set here.
Other Fields
•
For information on usage of the other selections for the Departments, please
consult the appropriate
consult the appropriate
Sharp
User Manual. As the Department Data is common to
all ECR's in the current database, not all selections are applicable to all models.
POSUtility
will only send information to the ECR that it will accept, so setting a Key
Colour for instance will have no affect on ECR's other than the Touch Screen
Models.
Models.
27
Tools
Options available here are all destructive except the Compact Database. Please be
careful.
careful.
Compact Database
•
POSUtility
being an ECR Maintenance Tool will create waste space in
the Access Database which it uses. This is created by deleting data from
it. To reclaim this space this option can be run. The active database is
backed up before the compaction takes place. If the result is successful
you will be notified. If it fails for some reason, then the backup will be
restored.
it. To reclaim this space this option can be run. The active database is
backed up before the compaction takes place. If the result is successful
you will be notified. If it fails for some reason, then the backup will be
restored.
Repair Database
•
This option repairs the current database.
Delete Files
•
The following options all destroy data of some sort.
Delete Log File
•
POSUtilityLog.txt will be deleted.
Delete ALL Sales Files
•
(*.csv) will be deleted.
Delete Data Files
•
This option will allow you to delete ECR's and the Product and
Department Data from the database.
Department Data from the database.
Delete AllRam Export Files
•
(*.are) will be deleted. These are text files created by the Export AllRam
option of the File Menu.
option of the File Menu.
Utilities
Change ECR Type
• Allows changing the type, of registers that support the feature, to the
SmartCard equivelant.
Copy Register Data
• Allows various data files to be copied from one register in the database to
one or more of compatible type types. Various CheckBoxes will be
enabled depending on available data for the selected ECR. As these
boxes are checked, the list of target ECR's will be modified to ensure
reasonable compatibility. NB. The responsibility is on the user to
ensure they understand the capabilities of the target ECR.
enabled depending on available data for the selected ECR. As these
boxes are checked, the list of target ECR's will be modified to ensure
reasonable compatibility. NB. The responsibility is on the user to
ensure they understand the capabilities of the target ECR.
Modem Configuration
Click on the first or last page to see other POS UTILITY service manuals if exist.