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Printed manuals and manuals stored in PDF format on the machine's hard drive are provided with the machine. When 
using the machine, read the appropriate manual for the feature you are using.

The manuals in PDF format provide detailed explanations of the procedures for using the machine in each mode. To 
view the PDF manuals, download them from the hard drive in the machine. The procedure for downloading the manuals 
is explained in "How to download the manuals in PDF format" in the Quick Start Guide.

The icons in the manuals indicate the following types of information:

This manual contains instructions for using the machine safely and lists the specifications of the machine 
and its peripheral devices.

This manual explains how to install the software and configure settings to use the machine as a printer or scanner.

This manual provides easy-to-understand explanations of all the functions of the machine in a single volume.
Detailed explanations of each of the functions can be found in the manuals in PDF format.

This manual explains how to remove paper misfeeds and provides answers to frequently asked questions regarding 
the operation of the machine in each mode. Refer to this manual when you have difficulty using the machine.

This manual explains the basic procedures for using the fax function of the machine, and provides an 
overview of the features of the fax function, troubleshooting procedures, and specifications.
For detailed information on using the fax function and the system settings for fax, see the "Facsimile 
Guide" in PDF format.

This manual provides information, such as basic operation procedures, how to load paper, and machine 
maintenance.

This manual provides detailed explanations of the procedures for using the copy function.

This manual provides detailed explanations of the procedures for using the printer function.

This manual provides detailed explanations of the procedures for using the fax function and the "System 
Settings" that are related to fax.

This manual provides detailed explanations of the procedures for using the scanner function and the 
Internet fax function.

This manual provides detailed explanations of the procedures for using the document filing function. The 
document filing function allows you to save the document data of a copy or fax job, or the data of a print 
job, as a file on the machine's hard drive. The file can be called up as needed.

This manual explains the "System Settings", which are used to configure a variety of parameters to suit 
the aims and the needs of your workplace. Current settings can be displayed or printed out from the 
"System Settings".

This alerts you to a situation where 
there is a risk of machine damage or 
failure.

This indicates the name of a system setting and a provides a brief 
explanation of the setting. For detailed information on each system 
setting, see the System Settings Guide.

When "System Settings:" appears:
A general setting is explained.

When "System Settings (Administrator):" appears:
A setting that can only be configured by an administrator is 
explained.

This provides a supplemental 
explanation of a function or procedure.

This explains how to cancel or correct 
an operation.

This machine has a full colour printing function which can be used in a Windows environment as a standard feature. The 
printer driver (PCL6 or PCL5c printer driver) can be installed from the provided CD-ROM to enable printing from your 
computer.
Expansion kits are available to enable the machine to be used in various environments.
For this reason, the following printer driver types are available for use with the machine. Please select a suitable printer 
driver depending on the expansion kits that are installed. The functions that are available vary depending on the printer 
driver type.

☞

 (page 58)

Windows 

environment

PCL6, PCL5c (included standard 
with the machine)

The machine supports the Hewlett-Packard PCL6 and PCL5c 
printer control languages. It is recommended that you use the 
PCL6 printer driver. If you have a problem printing from older 
software using the PCL6 printer driver, use the PCL5c printer 
driver.

PS (when the PS3 expansion kit 
is installed)

This printer driver supports the PostScript 3 page description 
language developed by Adobe Systems Incorporated and 
enables the machine to be used as a PostScript 3 compatible 
printer.
(A PPD file is available if it is desired to use the Windows 
standard PS printer driver. To install the PPD file, see the 
Software Setup Guide.)

Macintosh

environment

The explanations in this manual of printing in a Windows environment generally use the PCL6 printer driver screens. The 
screens may vary slightly depending on the printer driver that you are using.

The following example explains how to print a document from "WordPad", which is a standard accessory program in 
Windows.

The menu used to execute printing may vary depending on the software application.

• If the printer drivers appear as icons, click the icon 

of the printer driver to be used.

• If the printer drivers appear as a list, select the 

name of the printer driver to be used from the list.

• In Windows 98/Me/NT 4.0, click the [Properties] 

button.

• If you are using Windows 2000, the [Preferences] 

button does not appear. Click each tab in the "Print" 
dialog box to adjust the settings on that tab.

The button that is used to open the printer driver properties window (usually [Properties] or [Printing Preferences]) 
may vary depending on the software application.

To select settings on other tabs, click the desired tab 
and then select the settings.

Printing begins.
In Windows 98/Me/NT 4.0, click the [OK] button.

The print job is delivered to the output tray, with the position of the paper offset slightly from the previous job (other than the 
right tray).