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Your Color Server user software includes two RGB color reference pages, a Microsoft Word 
file and a Microsoft PowerPoint file. You can print these files using different CRDs to see how 
the colors appear when printed to the Color Server. For best results, print the color reference 
page using the same print options you plan to use for your final document. Select the colors 
you want to use from the printed version of the RGB color reference page and use those colors 
in your document.

Before printing from these applications, make sure the appropriate printer driver and the 
Color Server 

 are installed on your computer, as described in 

. 

Office applications use the RGB color model. The only way to use CMYK or PANTONE 
colors is to define them in 

 format files with an illustration or page layout application, 

and then place these files in Microsoft Office documents. Colors in EPS files are preserved 
until they reach the Color Server (assuming no PostScript Color Management information 
was included).

Office applications use low resolution to display EPS files, but the EPS images are printed at 
full resolution. In general, use EPS files only when RGB colors are impractical in your specific 
workflow. EPS files are useful when using large or complex images that must be printed at full 

 or exceed the memory allocation of some office applications.

Your application may allow you to import a variety of file formats. If you encounter  printing 
problems when using other imported file formats, such as TIFF and PICT, EPS files are 
recommended.

If you cannot import EPS elements, it may be necessary to perform a “custom install” 

of your office applications.

Even when there are no user-defined color management options within office applications, 
color conversions do occur when you import images or page elements that were not defined in 
RGB. To avoid such conversions with imported files, use the EPS file format for non-RGB 
artwork that is to be imported into office applications.

All RGB images placed in a document are affected by the settings you choose for the RGB 
Source and Rendering Style print options.

If you place multiple RGB images, mixed non-photographic and photographic, into an office 
application file, a single 

 may not optimize output for all the images. In this case, 

you can have the photographic images to bypass the CRD altogether. To accomplish this, 
open the photographic image in CMYK mode with a pixel-editing application, such as 
Photoshop, and perform color correction. Save the image as a Photoshop EPS and import it 
into the document. 

There are few differences among office applications with regard to Color Server printing. To 
specify print options and color management settings, follow the instructions in 

. 

To specify these options, you must use a PostScript Level 2 (or later) printer driver, such as an 
Adobe PostScript Printer Driver.

Because office applications send RGB data to the Color Server, your choice of RGB Source 
and Rendering Style settings are important. Specify the appropriate CRD for the desired color 
effect (see 

All color data in the job is affected by the output profile on the Color Server. This profile may 
be the one designed for your device and shipped with the Color Server, or it may be a custom 
profile created at your site (see

). If necessary, print the Test Page to see which 

profile is the active default on the Color Server. 

Take the following steps to ensure color accuracy:

• When saving EPS files, do not include PostScript Color Management information. This 

minimizes the risk of conflicting data and multiple color conversions. PostScript Color 
Management causes your CMYK and RGB colors to be interpreted by the Color Server as 
though they were supplied in the Lab color space and, as a result, processed by CRDs, 
rather than your simulation settings.

• Include ICC color information in files. ColorWise does not conflict with this information, 

and such data is useful for identifying the specific color space used by your files.

• Do not include halftone and transfer functions.

• Turn off color management in the printer driver. 

On Windows computers, if the printer driver offers Image Color Matching options, select 
Printer Image Color Matching.

On Mac OS computers, set the printer driver to include no color management commands 
at print time (see 

This chapter provides guidelines for using applications that have the ability to write their own 

, such as some page layout, illustration, and pixel-editing applications. For 

information about using specific applications, see 

Most applications used for illustration, 

 editing, and page layout can create the 

PostScript information they send to a PostScript printer or save in PostScript files. Illustrator, 
Photoshop, PageMaker, QuarkXPress, and Macromedia FreeHand are all PostScript 
applications.

PostScript applications work with color in many different ways. Most allow you to choose 

 (by entering percentages for cyan, magenta, yellow, and black), as well as 

 from a spot color system, such as PANTONE. When you print composites, 

these applications send process-color equivalents for named 

 to the Color Server. 

In some applications, you can also choose colors using the 

, or other color 

models.

Generally, PostScript applications send color information to the Color Server as CMYK data. 
An exception to this is an RGB image placed in a document, which is sent directly to the 
Color Server (unless you specify special color management settings in the application). In 
addition, some PostScript applications that allow you to define colors in RGB or other color 
models also send data to the Color Server in those color spaces.

Color controls in PostScript applications are typically designed for printing on an offset press, 
and some adjustments are required for printing to the Color Server. Displayed versions of 
colors you choose in these applications may not match Color Server output exactly, and 
named colors may not print accurately on the Color Server, since these colors typically require 
custom inks.