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When at least one special mode is selected, the 

 key 

appears in the base screen.

The 

 key can be touched to display a list of the 

selected special modes.

OK

1

1

Function Review

Margin Shift

Erase

Shift:Right
Front:1/2inch/Back:1/2inch

Edge:1/2inch
Center:1/2inch

Covers/Inserts

Front:2-Sided/Back:Insert
Insertion A:10 Page/B:10 Page

Special Modes

Plain

2-Sided Copy

Output

File

Quick File

Copy Ratio

1.

2.

7.

8½x11

8½x11

Original

Paper Select

Auto

8½x11

Plain

Auto

8½x11

Exposure

Auto

8½x14

4.

11x17

11x17

6.

11x17

5.

11x17

3.

8½x11

100%

The above explanations do not apply to the system settings. For information on the screens and procedures for using the 
system settings, see "

" (page 14).

System Settings (Administrator): Keys Touch Sound
This is used to adjust the volume of the beep that sounds when keys are touched. The key touch sound can also be turned 
off.

This section explains special operation methods that are common to all system settings.
Some of these steps are omitted in the explanations of each of the system settings, so refer to this section when 
configuring a setting.

Enter a search number in this box to search for the 
corresponding address.
When searching for a user, 

 appears in the icon 

display.

Touch an index key to display the corresponding 
addresses. The index keys that appear vary depending 
on the "Sort" setting.

Returns you to the previous screen.

Use this to select the method of displaying addresses 
and the index type.
Example: In the "Address Book" screen, the display can 
be switched between the following three methods:

• Alphabetical / User index
• Display by mode
• Ascending / Descending / Number order

Touch 

 to display a list of the items that can be 

selected. Touch an item in the list to select it.

Touch this box to enter a number. Numbers are entered 
with the numeric keys.
If you make a mistake, press the [CLEAR] key (

) to 

clear the incorrect number.

Touch this box to open a text entry screen. When you 
have finished entering text in the text entry screen, the 
text will appear in the text box. To enter text, see "

" (page 94).

This switches between 

 and 

 each time you touch 

it. To enable the corresponding setting, touch the 
checkbox so that a checkmark appears 

. To disable 

the setting, touch the checkbox to remove the checkmark 

.

Radio buttons (

) are also used to select settings in 

this way. (However, radio buttons are used to select a 
single item out of several.)

This cancels a setting and returns you to the previous 
screen.

Touch this to store the current settings.

Use this to scroll the screen up and down.
Touch the bar and slide it up or down to move the screen.
You can also move the screen up and down with the 

 keys.

E-mail Address

(Required):

Address Book

AAA AAA

Freq.

Sort

ABC

All

UP

2

1

ABCD

EFGHI

JKLMN

OPQRST

UVWXYZ

Back

Cancel

System Settings

Address Control

Address Type:

Address Name
(Required):

Search Number:

Initial (Optional):

Key Name:

Custom Index:

Register this Address to be added to the [Frequent Use] index.

E-mail

User 1

(1-999)

OK

Add

CCC CCC

EEE EEE

GGG GGG

III III

BBB BBB

DDD DDD

FFF FFF

HHH HHH

JJJ JJJ

The system bar appears at the bottom of the touch panel.
The items that appear in the system bar are explained below.

The first four jobs in progress or reserved are indicated 
by icons.
The icons are as follows.

The status of the first job is indicated as shown in (A). 
The color appearing in the job status display depends on 
the job status as indicated in the table below. The job 
status display can be touched to show the job status 
screen.

This icon appears when a fax, scanned image, or Internet 
fax is stored in the machine's memory.

This icon appears when the machine is using the 
telephone line.

This icon appears when a USB memory or other USB 
device is connected to the machine.

Touch this key to adjust the brightness of the touch 
panel.
When touched, the following screen appears next to the 
key.

Touch the [+] key or the [-] key to adjust the brightness.
When finished, touch the brightness adjustment key 
again to close the screen.

Copying

Special Modes

Plain

2-Sided Copy

Output

File

Quick File

Copy Ratio

1.

2.

7.

8½x11

8½x11

Original

Paper Select

Auto

8½x11

Plain

Auto

8½x11

Exposure

Auto

8½x14

4.

11x17

11x17

6.

11x17

5.

11x17

3.

8½x11

100%

Print job

Copy job

Scan to E-mail job

Scan to FTP job

Scan to Network 
Folder job

Scan to Desktop 
job

Fax transmission 
job

Fax reception job

PC-Fax 
transmission job

Internet fax 
transmission job

Internet Fax 
reception job

PC-I-Fax 
transmission job

Broadcast job

Scan to HDD file 
print job

Tandem 
copy/print job

Green

A print, scan or other job is being 
executed normally.

Yellow

The machine is warming up or on 
standby, or a job is being canceled.

Red

A paper misfeed or other error 
condition has occurred.

Gray

The machine has no jobs.

This screen appears when the [JOB STATUS] key on the operation panel is pressed.
The screen shows lists of the jobs that are reserved and in progress, and jobs that have been completed. This screen is 
used to check jobs, move a job to the top of the job queue, or delete a job.

Use these tabs to select print mode, scan mode, fax 
mode, or Internet fax mode.

• The [Print Job] tab shows copy, print, received fax, 

received Internet fax, and self print jobs.

• The [Scan to] tab shows transmission jobs that use the 

scanner function.

• The [Fax Job] tab shows transmission (and reception) 

jobs that use the fax and PC-Fax functions.

• The [Internet Fax] tab shows transmission (and reception) 

jobs that use the Internet fax and PC-I-fax functions.

For more information on the job status screen in each 
mode, see the manual for each mode.

• The screen shows lists of the jobs that are reserved 

and in progress, and jobs that have been completed.
When the [Print Job] tab is touched in the mode select 
tabs, the job status screen selector key changes and 
the "Spool" list appears.
A brief description of each job and its status appears in 
the list.

• The "Spool" screen shows spooled print jobs and 

encrypted PDF jobs waiting for password entry. To 
move an encrypted PDF job from the spool list to the 
job queue, touch the key of the job and enter the job 
password.

This switches the job list display between spooled jobs, the job 
queue, and completed jobs.

"Spool": This shows spooled print jobs and encrypted 

PDF jobs waiting for password entry. "Spool" 
appears when print jobs are displayed.

"Job Queue": This shows reserved jobs and the job in 

progress.

"Complete":This shows completed jobs.

Add paper.
When the status is "Paper Empty", the specified size of 
paper for the job is not loaded in any of the trays. 

In this case, the job will be held until the required size of 
paper is loaded. Other jobs that are waiting will be printed (if 
possible) ahead of the held job. (However, other jobs will not 
be printed if the paper ran out while printing was in progress.)
If you need to change the paper size because the 
specified paper size is not available, touch the key of the 
job in the job list (2) to select it, touch the [Detail] key 
described in (6), and select a different paper size.

These change the page of the displayed job list.

This shows detailed information on a selected job.
When a job has been stored using Quick File or File in 
document filing mode, or when a broadcast transmission 
has been performed in image send mode, the job 
appears as a key in the completed jobs screen. You can 
touch the [Detail] key to show details on the completed 
job, and you can also touch the [Call] key to reprint or 
resend the job.

A reserved job in the "Job Queue" screen can be printed 
ahead of all other reserved jobs by selecting the job and 
then touching this key.
In the print job queue, select the print or copy job to 
which you wish to give priority and touch this key. The job 
in progress stops and printing of the selected job begins. 
When the selected job is completed, the interrupted job 
resumes.

Use this key to cancel the job currently in progress or a 
selected reserved job. Note that printing of received faxes 
and received Internet faxes cannot be canceled.

A job that appears in the completed jobs screen as a key 
can be touched followed by the [Call] key to reprint or 
resend the job. This is the same [Call] key that appears 
when the [Detail] key is touched.

Detail

Spool

Complete

Stop/Delete

2

3

4

002 / 000

Computer01

002 / 000

0312345678

001 / 000

Print Job

Job Queue

Sets / Progress

Status

Scan to

Fax Job

Internet Fax

Priority

1

1

Job Queue

1

020 / 001

Paper Empty

Waiting

Waiting

Copying

Copy

Copy

Spool

Complete

Job Queue

Detail

Call