Sharp PG-M10SE (serv.man20) User Manual / Operation Manual ▷ View online
41
Appendix
Guide to Effective Presentations
Electronic presentations are one of the most effective tools
presenters can use to persuade an audience. There are
several ways to enhance your presentation and maximize
your effectiveness. The following are guidelines to help you
create and deliver a dynamic presentation.
presenters can use to persuade an audience. There are
several ways to enhance your presentation and maximize
your effectiveness. The following are guidelines to help you
create and deliver a dynamic presentation.
a. Types of Presentations
Computer Presentations
• To present basic information such as graphs,
• To convey more complex information and create more
dynamic presentations which allow you to control the
pace of your delivery, utilize software such as Astound
pace of your delivery, utilize software such as Astound
®
,
Freelance
®
, Persuasion
®
or PowerPoint
®
.
• For high-end multimedia and interactive presentations,
use software such as Macromedia Director
®
.
• Astound
®
, Freelance
®
, Persuasion
®
, PowerPoint
®
and
Macromedia Director
®
are trademarks of their respective
companies.
Video Presentations
Use of video equipment, such as a VCR, DVD player and
laser disc player, can be effective for delivering
instructional or illustrative information that is difficult to
present.
laser disc player, can be effective for delivering
instructional or illustrative information that is difficult to
present.
Digital Cameras and Personal Digital Assistants
(PDAs)
(PDAs)
Multimedia Presentations
You can integrate all of the above methods for a full
multimedia presentation including video, audio, computer
applications and World Wide Web information.
multimedia presentation including video, audio, computer
applications and World Wide Web information.
b. Creative Presentations
Oftentimes presenters do not take advantage of the many
subtle ways they can manipulate their electronic slides to
more effectively persuade the audience.
subtle ways they can manipulate their electronic slides to
more effectively persuade the audience.
Color has a great effect on the audience during a
presentation. When used correctly and legibly, studies
show that background & foreground colors establish an
emotional tone for a presentation, help viewers understand
and retain information, and influence an audience to take a
desired course of action.
presentation. When used correctly and legibly, studies
show that background & foreground colors establish an
emotional tone for a presentation, help viewers understand
and retain information, and influence an audience to take a
desired course of action.
Color Considerations
• Choose legible colors.
• Text and graphics colors need sufficient contrast.
• Use darker colors for the background since a lighter
• Text and graphics colors need sufficient contrast.
• Use darker colors for the background since a lighter
background can create uncomfortable glare. (Yellow on
black creates an ideal contrast.)
black creates an ideal contrast.)
Yellow
on Black
on Black
0
5
10
15
20
25
30
AUTO
SYNC
INPUT SE
LECT
ON/O
FF
POWE
R
STATU
S
42
AppendixAppendix
Red
Blue
Green
Black
Presentation from
SHARP
One of th
e most co
mmon m
istakes in
any type
of
presenta
tion visu
al is the s
election o
f type fon
ts
that are to
o small, to
o thin, or h
ard to rea
d.
• Background colors can subconsciously affect the
audience:
Red—increases viewers’ pulse and breathing and
encourages risk taking but can also be associated with
financial loss.
encourages risk taking but can also be associated with
financial loss.
Blue—has a calming and conservative affect on the
audience but can also create boredom among corporate
audiences that are often inundated with this background
color.
audience but can also create boredom among corporate
audiences that are often inundated with this background
color.
Green—stimulates interaction.
Black—conveys finality and certainty. Use it as a
transitional color between slides when moving from one
idea to another.
transitional color between slides when moving from one
idea to another.
• Foreground colors create a major impact on how well an
audience understands and remembers a message.
• Use one or two bright colors for emphasis.
• Highlight important messages.
• Use one or two bright colors for emphasis.
• Highlight important messages.
• The eye has a difficult time reading certain colored text
on certain colored backgrounds. For example, text and
background colors in red and green, and blue and black
make for difficult viewing.
background colors in red and green, and blue and black
make for difficult viewing.
• Colorblind individuals may find it difficult to distinguish
between red and green, brown and green, and purple
and blue. Avoid using these colors together.
and blue. Avoid using these colors together.
Fonts
• One of the most common mistakes in any type of
presentation visual is the selection of type fonts that are
too small, too thin, or too difficult to read.
too small, too thin, or too difficult to read.
• If you are not sure how well a given font will read on a
screen at various sizes, try this: Draw a 6˝
× 8˝ box on a
piece of paper and print out several lines of text inside
the box with your computer printer at 300 or 600 dpi
resolution. Vary the sizes of text to simulate headline,
body and text call-outs for any charts or graphs. Hold
the printout at arm’s length. This is how your text will look
on a 4´ (1.2 meters)-wide screen at 10´ (3 meters), on a
7.5´ (2.3 meters)-wide screen at 20´ (6.1 meters) and a
12´ (3.7 meters)-wide screen at 30´ (9.1 meters). If you
cannot read the text easily, you should put less copy on
your visuals or use larger typefaces.
the box with your computer printer at 300 or 600 dpi
resolution. Vary the sizes of text to simulate headline,
body and text call-outs for any charts or graphs. Hold
the printout at arm’s length. This is how your text will look
on a 4´ (1.2 meters)-wide screen at 10´ (3 meters), on a
7.5´ (2.3 meters)-wide screen at 20´ (6.1 meters) and a
12´ (3.7 meters)-wide screen at 30´ (9.1 meters). If you
cannot read the text easily, you should put less copy on
your visuals or use larger typefaces.
• Design your visuals so that they are visible by the viewer
in the last row.
• Nothing will ruin your presentation faster than misspelled
words. Take the time to proofread and edit your work
before your visuals become a permanent part of your
presentation.
before your visuals become a permanent part of your
presentation.
• Mixed case text is easier to read than text which is
displayed in capital letters.
• Another important attribute of fonts is whether any
particular face is serif or sans-serif. Serifs are small,
usually horizontal cross strokes that are added to the
end of a letter’s main strokes. Because of their ability to
coax the eye along the line of type, fonts with serifs are
generally acknowledged to be more readable.
usually horizontal cross strokes that are added to the
end of a letter’s main strokes. Because of their ability to
coax the eye along the line of type, fonts with serifs are
generally acknowledged to be more readable.
Sans-serif
Serif
Guide to Effective Presentations
43
Appendix
c. Set-Up
When giving a presentation, you need to set the stage both
figuratively and literally for success. The way you set up a
presentation room will have a great impact on the
audience’s perception of you and your message. By
manipulating the placement and use of the following tools,
you will improve the impact of your presentation.
figuratively and literally for success. The way you set up a
presentation room will have a great impact on the
audience’s perception of you and your message. By
manipulating the placement and use of the following tools,
you will improve the impact of your presentation.
Lighting—Good lighting is an important component of a
successful presentation. You should strive to create an
unequal distribution of light. An audience should always
see as much of the presenter’s face as possible, so most of
the light should be focused on you. Because it is important
for you to be able to read the audience’s faces and body
language, some light should be shed upon them. However,
no light should shine on the screen.
successful presentation. You should strive to create an
unequal distribution of light. An audience should always
see as much of the presenter’s face as possible, so most of
the light should be focused on you. Because it is important
for you to be able to read the audience’s faces and body
language, some light should be shed upon them. However,
no light should shine on the screen.
Stage— When presenting on the same level surface that
your audience is on, most people can only see the top one-
third of your body. Therefore, it is recommended that when
giving a presentation to an audience of 25 or more, you
stand on a stage or platform. As more of your body is
visible, the easier it is to communicate with an audience.
your audience is on, most people can only see the top one-
third of your body. Therefore, it is recommended that when
giving a presentation to an audience of 25 or more, you
stand on a stage or platform. As more of your body is
visible, the easier it is to communicate with an audience.
Podiums—The best presenters avoid podiums because
they hide 75% of the body and restrict movement. However,
many people feel more comfortable with a podium to hold
their notes and hide their discomfort. If you must use a
podium, angle it at 45 degrees to the audience so that you
are not completely hidden.
they hide 75% of the body and restrict movement. However,
many people feel more comfortable with a podium to hold
their notes and hide their discomfort. If you must use a
podium, angle it at 45 degrees to the audience so that you
are not completely hidden.
Visuals—It is imperative that you make sure your visuals
are large enough and projected far enough for the
audience to see. Eight times the height of an image is the
optimal viewing distance to read 24 point type. The bottom
of a screen should be at least 6´ (1.8 meters) above the
floor.
are large enough and projected far enough for the
audience to see. Eight times the height of an image is the
optimal viewing distance to read 24 point type. The bottom
of a screen should be at least 6´ (1.8 meters) above the
floor.
Screen—The screen should always be in the center of the
room so that all audience members can see it. Because
people read from left to right, you should always stand to
the audience’s left when discussing visuals.
room so that all audience members can see it. Because
people read from left to right, you should always stand to
the audience’s left when discussing visuals.
Seating—Arrange seating according to the dynamics of
your presentation. If the presentation is more than half-a-
day, use classroom style seating—a chair and a desk. If
you would like to encourage audience interaction, use
chevron seating, angling the chairs into a “V” shape. When
you have a very small audience, a “U” shaped arrangement
will increase interchange.
your presentation. If the presentation is more than half-a-
day, use classroom style seating—a chair and a desk. If
you would like to encourage audience interaction, use
chevron seating, angling the chairs into a “V” shape. When
you have a very small audience, a “U” shaped arrangement
will increase interchange.
Good
Bad
Good
Presentation from SHARP
0
5
10
15
20
25
30
Guide to Effective Presentations
44
AppendixAppendix
d. Rehearsing & Delivery
• The best time to rehearse is the day or evening before,
not a couple of hours before, and the best place to
rehearse is in the actual room. Rehearsing a speech in a
small office is not the same as standing up in front of
100 people in a hotel ballroom or classroom.
rehearse is in the actual room. Rehearsing a speech in a
small office is not the same as standing up in front of
100 people in a hotel ballroom or classroom.
• Due to varying processor speeds of computers, practice
your slide transitions for proper timing.
• Whenever possible, set up your equipment well in
advance to allow adequate time to resolve any
unexpected issues such as lighting, power, seating and
audio.
unexpected issues such as lighting, power, seating and
audio.
• Thoroughly check every piece of equipment you bring
along. Make sure you have fresh batteries in your
remote controls and laptop computer. Fully charge your
computer’s battery before the presentation and connect
your AC adaptor for added safety.
remote controls and laptop computer. Fully charge your
computer’s battery before the presentation and connect
your AC adaptor for added safety.
• Make sure you are completely familiar with the control
panel on your projector and remote controls.
• If you are using a microphone, check it out before hand
and walk around to see where you might have problems
with feedback. Avoid standing in these problem areas
during your presentation.
with feedback. Avoid standing in these problem areas
during your presentation.
e. Presentation Tips
• Before beginning, visualize yourself delivering an
outstanding presentation.
• Know your speech, memorizing at least the first three
minutes of your presentation will allow you to focus on
your rhythm and pacing.
your rhythm and pacing.
• Speak to early arrivals to help you build a rapport with
the audience and make you feel more comfortable.
• Do not be overly dependent on your visuals by reciting
what your audience is already reading. Know your
material well enough to be able to deliver the
presentation with ease. Use your visuals to emphasize
keypoints.
material well enough to be able to deliver the
presentation with ease. Use your visuals to emphasize
keypoints.
• Be sure to project your voice clearly and use eye
contact to maintain audience attention.
• Do not wait until halfway through your presentation to get
your point across. If you wait and try to create a “build-
up”, you may lose some of your audience along the way.
up”, you may lose some of your audience along the way.
• Keep your audience’s attention. As most people only
focus for 15 to 20 minutes during a one-hour
presentation, it is important to recapture their attention
periodically. Use phrases like, “This is critical to my
point” or “This is absolutely fundamental” to remind them
you are saying something they need to hear.
presentation, it is important to recapture their attention
periodically. Use phrases like, “This is critical to my
point” or “This is absolutely fundamental” to remind them
you are saying something they need to hear.
Guide to Effective Presentations
Display
