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solutions

SHARPFIND 5

Matthew Stibbe
Real Business Magazine

FINDING
DOCUMENTS 
IS CHILDSPLAY

How do I convert my digital
printer/copier into an electronic
document system

SharpFind, the ‘paper filing solution’ frees

your office environment from the problems

and space of storing paper documents by

providing a flexible electronic document

archiving system. Documents can be scanned

in from any networked Sharp digital

printer/copier with the scanner option

installed and then later recovered quickly and

efficiently via a simple ‘user friendly’ interface.

Original paper documents can then be sent to

secure archives providing added security for

important documents.

Documents held on the SharpFind server can

be searched, accurately reproduced or

distributed to any individual that has access

rights to that document. SharpFind also

provides a means of distributing electronically

stored documents via CD-ROM, offering a

portable solution where rapid access can be

made to archived documents where dial-up or

internet access is not possible or permitted. 

The ‘fuzzy logic’ advanced search feature

allows users to find words on documents even

if they are incorrectly spelt or the quality of

the document is poor, providing a powerful,

foolproof way to retrieve documents. Other

search techniques include the use of

keywords, Boolean operators, proximity and

progressive searches. The SharpFind server

solution is available in three different versions

to cater for different operating environments. 

The workgroup version is designed for a small

office environment that requires centralised

document management. Documents are input

and recovered from the SharpFind server

located anywhere on your network.

The departmental version allows users with

network access to search and view stored

documents from any location on the network

including dial-up, or using a web browser.

Document input and editing is controlled on

the central SharpFind server.

SHARPFIND

CAPTURE

Desktop PC’s & Scanners

Document Archive

Secure Digital Printer/Copier

Output

PRINT

Annotate
Archive
Retrieve

CAPTURE & PRINT

The Enterprise SharpFind server is a fully

network based solution. All functions of the

system can be accessed using web technology

including the management of the archive.

From every desktop on your network,

including dial-up, you are able to search, 

find, organise and reproduce any document. 

This enables you to scan a multi-page

document once and you can return to your

workstation whilst the machine prints out the

number of sets required. This saves time and

wear and tear on originals. In addition

standard electronic sorting enables you to

create multiple sorted sets of documents and

an in-built offset shifter ensures that sets of

documents are separated for easy distribution.

SharpFind incorporates ZyLABs latest 

ZyIMAGE 5.0 archival, workflow and record

management technology. The software allows

advanced back office support for the tracking

and archiving of all business critical

information. ZyIMAGE 5.0 is capable of...

Professional OCR capability supporting 

both colour and grayscale with export to 

XML/TIF files.

Files can be dragged and dropped onto a

simple desktop icon or imported/uploaded

through http to a data directory for indexing.

Quick build indexing templates and advanced

XML filtering are available both on and offline.

Any type of document can be linked to a

database record or XML file with Hyperlinks

including MS-Office docs and .msg files.

Webserver enterprise templates can interacted,

maintained or editing with ZyALERT.

Users can be assigned profiles allowing for a

multi-level document security interface with a

fully searchable audit trail.

Stored documents can be annotated, printed

or searched via the web and integrated with

Microsoft Word® through support for 

ODMA 1.0. 

SHARPFIND

AR-287, AR-337, AR-407, AR-507, AR-M300, AR-M350, AR-M450, AR-235, AR-275, AR-C150, AR-C160, AR-C250,

AR-651, AR-C260/M, AR-C270.

Dell PowerEdge 600SC (SCSI) 

Standard Features: ServerWorks GC-SL chipset.
Intel Pentium 4 processor. 73GB SCSI HDD. 5 PCI slots,
including 4x64-bit/33Hz slots. Supplied with Performance
keyboard, mouse & 3.5'' floppy drive. Embedded Gigabit
NIC. 39160 U160 SCSI Controller Card. Optional PERC
4/SC RAID (RAID level 0,1,5)

Maintenance Service: 3  Years Bronze On-Site Service with Next
Business Day Response

Processor/Cache: Intel® Pentium® 4 processor with 512K 
enhanced cache

Memory: 512MB DDR SDRAM (2x256MB 266MHz DIMMs)
(Upgradeable to 4GB)

Hard Disc: Storage expandable to 292GB with 4x73GB 

1st Hard Drive: 73GB 10,000rpm 1'' Ultra 3 160 SCSI hard drive - 
68 pin

2nd Hard Drive: Not Included

3rd Hard Drive: Not Included

4th Hard Drive: Not Included

RAID Controller: Not Included

RAID: No RAID

Keyboard: Dell Performance Midnight Grey Keyboard

Monitor: Not Included

Storage Device and Recordable Media: 48x Max IDE CD-ROM

Tape Backup Unit: Not Included

Modem: Not Included

Operating System: Microsoft Windows 2000 Server (5 CALs) 

System Documentation: Paper documents not included 
(electronic version on Dell OpenManage CD)

Dell PowerEdge 2600 

Standard Features: Intel® high performance
E7501 Chipset - Utilising 533MHz front side bus, DDR
memory with 2-way interleaving, PCI-X expansion
slots and U320 embedded RAID option. Up to 6GB
DDR SDRAM on a 533MHz system bus. Space -
saving tool-less chassis - Tower. Seven slots in total (2x64 bit/133MHz
PCI-X, 4x64 bit/100MHz PCI-X, 1x32 bit/33MHz PCI). Integrated
10/100/1000 Gigabit Adapter. Dual channel embedded Ultra320 RAID
PERC 4/Di with 128MB SDRAM and battery backed cache (optional).
Storage Expansion for up to six 1'' hot-plug Ultra320 SCSI hard drives
and a further two hot-plug drives in the media bay. Dual U320
embedded SCSI with optional external port. Supplied with CD-ROM drive
& 3.5'' Floppy Drive.

Maintenance Service: 3  Years Gold Service 

Chassis Orientation Options: Tower Chassis

Processor(s): Single Intel® Xeon™ processor with 512K cache.

Hot-Plug Power Supplies: One Non-Redundant 730W Power Supply

Memory: 1Gb DDR SDRAM (4x256Mb 266MHz DIMMs)

Keyboard: Dell Performance Midnight Grey Keyboard

Mouse: Microsoft PS/2 mouse (2 button)

Monitor: Not Included

Storage Device and Recordable Media: 24x Max IDE CD-ROM

Main Bay Hard Drive Backplane: 1x6 with 1'' Drives

1st Internal Hard Drive: 73GB 10,000rpm 1" U320 SCSI hard drive

2nd Internal Hard Drive: Not Included

3rd Internal Hard Drive: Not Included

4th Internal Hard Drive: Not Included

5th Internal Hard Drive: Not Included

6th Internal Hard Drive: Not Included

Factory Installed Operating System: Microsoft Windows 2000 
Server (5 CALs)

System Documentation: Paper documents not included (electronic
version on Dell OpenManage CD)

Dell PowerEdge 2600

Standard Features: Intel® high
performance E7501 Chipset - Utilising 533MHz front side bus, DDR
memory with 2-way interleaving, PCI-X expansion slots and U320
embedded RAID option. Up to 6GB DDR SDRAM on a 533MHz system
bus. Space - saving tool-less chassis - 5U rack-mountable. Seven slots in
total (2x64 bit/133MHz PCI-X, 4x64 bit/100MHz PCI-X, 1x32 bit/33MHz
PCI). Integrated 10/100/1000 Gigabit Adapter. Dual channel embedded
Ultra320 RAID PERC 4/Di with 128MB SDRAM and battery backed cache
(standard). Storage Expansion for up to six 1'' hot-plug Ultra320 SCSI
hard drives and a further two hot-plug drives in the media bay. Dual
U320 embedded SCSI with optional external port. Supplied with 
CD-ROM drive & 3.5'' Floppy Drive.

Maintenance Service: 3  Years Gold Service

Chassis Orientation Options: Rack mount chassis excluding 
rack mount kit.

Rack Mount Kits: Rack mount Kit for mounting in none-Dell rack.

Processor(s): Single Intel® Xeon™ DP processor with 512K cache.

Hot-Plug Power Supplies: Dual Hot-plug 730W Power Supply 
for Redundancy

Memory: 1Gb DDR SDRAM (4x256Mb 266MHz DIMMs)

Keyboard: Dell Performance Midnight Grey Keyboard

Mouse: Microsoft PS/2 mouse (2 button)

Monitor: Not Included

Storage Device and Recordable Media: 24x Max IDE CD-ROM

Main Bay Hard Drive Backplane: 1x6  with 1'' Drives

1st Internal Hard Drive: 73GB 10,000rpm 1" U320 SCSI hard drive

2nd Internal Hard Drive: Not Included

3rd Internal Hard Drive: Not Included

4th Internal Hard Drive: Not Included

5th Internal Hard Drive: Not Included

6th Internal Hard Drive: Not Included

1st Controller Card: PERC4/DC U320 RAID Controller 
(128MB cache) channels

2nd Controller Card: Not Included

Factory Installed Operating System: Microsoft Windows 2000
Server (5 CALs)

System Documentation: Paper documents not included (electronic
version on Dell OpenManage CD)

™

and Windows NT

™

are registered trademarks of Microsoft Corporation.All company

names, product names and logotypes are trademarks or registered trademarks of

Sharp has a crystal clear vision that aims to change the way the world works. In fact, we’ve strived to do so ever

since the introduction of our first office copier in 1972. Back then, few could have predicted the far-reaching

effect of digital technology on the global business environment. Few, that is, with the exception of Sharp. As

innovators rather than spectators, we’ve led a march of progress within the business world. Business Solutions

from Sharp is a reflection of our innovative approach and is a natural extension to our successful way of thinking.

By bringing together carefully chosen products to complement and enhance our unrivalled family of Document

Systems, we’ve created the potential for a significantly better workplace, whatever the size of your environment.

With all elements brought together under the Sharp name, you can rely on each to deliver the ultimate in quality,

reliability and innovation.

Small Workgroup Systems            

High Volume Systems 

Sharp Document Solutions                           Full Colour Solutions  

Data Image & Print Management                Print Security Solutions