DOWNLOAD Sharp MX-M550U / MX-M620U (serv.man8) Service Manual ↓ Size: 318.71 KB | Pages: 28 in PDF or view online for FREE

Administrator settings for general use of the machine are explained in this section.

"Account control" consists of the following settings.

● Auditing mode
● Total pages per account
● Resetting account
● Account limit setting
● Account number control
● Account number security
● Cancel jobs of invalid accounts
● Enter account number in OSA mode

When AUDITING MODE is enabled, a count is kept of
the pages printed by each account (up to 500 accounts
can be established). The page counts can be viewed in
the display. To use the machine, a valid 5-digit account
number must be entered.
This function is initially disabled.

Touch the [AUDITING MODE] key to display the
following screen.

● Auditing mode is enabled for functions that have

checkmarks in the checkboxes. If you need to
disable auditing mode for a function, touch its
checkbox to remove the checkmark.

The following functions cannot be used unless auditing
mode is enabled and an account number is
programmed.

● Total pages per account
● Resetting account
● Account limit setting

This setting is used to display or print the total number
of pages printed by each account. Misfed paper is not
counted. When using the network scanner feature and
fax feature, the number of transmitted pages can also
be displayed or printed. (Touch the [IMAGE SEND] key
to change screens.)
Touch the [TOTAL PAGES PER ACCOUNT] key to
display the following screen.

● Printing out all accounts

Touch the [PRINT] key to print out the total pages of
all accounts. If the [CANCEL] key appears, this key
can be touched to cancel printing.

● Displaying only selected accounts

If the account that you wish to view does not appear
in the screen, touch the 

 key or 

 key until it

appears.

To enable Auditing mode, program an account
number as explained in "Account number control" on
page 8.

SYSTEM SETTINGS

OK

AUDITING MODE

DOCUMENT FILING

COPIES

PRINTS

IMAGE SEND

SYSTEM SETTINGS

OK

PAPER OUTPUT

TOTAL PAGES PER ACCOUNT

ACCOUNT

NUMBER

COPIES

PRINTS

1/1

PRINT

IMAGE SEND

DOCUMENT

FILING

00001

MAXIMUM

00002

MAXIMUM

00003

MAXIMUM

00,005,678
20,000,000

00,045,678
20,000,000

00,000,678
20,000,000

00,045,678
40,000,000

00,045,678
40,000,000

00,005,678
40,000,000

00,000,678
--,---,---

00,000,678
--,---,---

00,000,678
--,---,---

This setting is used to reset the printed page count and
transmitted page count of an account to "0".

Touch the [RESETTING ACCOUNT] key to display the
following screen.

● Resetting one account at a time

Touch the key of the account that you wish to reset,
and then select [YES] in the confirmation screen that
appears. If the account that you want to reset is not
displayed, touch the 

 or 

 key to scroll through

the screens until the desired account appears.
When finished, touch the [OK] key.

● Resetting all accounts

Touch the [RESET] key and then select [YES] in the
confirmation screen that appears.
When finished, touch the [OK] key.

A limit for the number of copies that can be made can
be set for a single account or for all accounts at once.
The maximum limit that can be entered is 99,999,999.
Touch the [ACCOUNT LIMIT SETTING] key to display
the following setting screen.

● Limiting the number of copies per account

Enter the number of the desired account with the
numeric keys, and then enter limits for the copy,
printer, and document filing functions. After entering
each limit, touch the [ENTER] key. When finished,
touch the [IMAGE SEND] key and then enter limits
for fax send, scanner, and Internet fax send.
If you enter the number of an account that already
has a limit set, the limit will appear in the limit display.
Press the [C] key to change the limit to a hyphen (-),
and then enter a new limit.
When finished, touch the [OK] key to exit.

● Limiting the number of copies of all accounts

Touch the [ALL ACCOUNTS] key. [ALL] appears in
the account number entry screen.
The limits for all accounts are entered in the same
way as the limits for the individual accounts.
When finished, touch the [OK] key to exit.

This setting is used to set, delete, and change account
numbers used for copy and other modes, as well as
print a list of the account numbers that have been set.
Up to 500 account numbers can be set.
● Each account number has five digits. When you

have finished setting one account number, you can
continue setting other account numbers.

● Two methods are available for deleting account

numbers: deleting an individual account number,
and deleting all account numbers at once.

● To change an account number, enter the account

number to be changed and then enter a new account
number. After an account number is changed,
another account number can be selected to be
changed. Changes for unregistered account
numbers will not be registered.

This setting is used to prevent attempts to guess an
account number. When enabled, a warning message
will appear and account number entry will be prohibited
for one minute if an incorrect account number is
entered three times in a row.

When this setting is enabled and auditing mode is
enabled for the printer function, a print job will not be
printed if an incorrect account number is entered or if
an account number is not entered. If this setting is
disabled, printing will take place and the number of
pages printed will be included in the "OTHERS" count.

When this checkbox is selected, the account number
entry screen will appear to allow account number entry
each time a user switches to OSA mode.
To use auditing mode, enable it.

SYSTEM SETTINGS

OK

PAPER OUTPUT

RESETTING ACCOUNT

ACCOUNT

NUMBER

00001

00002

00003

00,005,678

00,045,678

00,000,678

00,045,678

00,045,678

00,005,678

00,000,678

00,000,678

00,000,078

COPIES

PRINTS

1/1

RESET

ALL ACCOUNTS

IMAGE SEND

DOCUMENT 

FILING

SYSTEM SETTINGS

OK

PAPER OUTPUT

ACCOUNT LIMIT SETTING

INPUT ACCOUNT NUMBER.

ACCOUNT

NUMBER

TOTAL

-----

MAXIMUM

--,---,---

--,---,---

--,---,---

ALL ACCOUNTS

ENTER

COPIES

PRINTS

IMAGE SEND

DOCUMENT 

FILING

The machine keeps a log of the jobs it has run. The job
log can be used to check general use of the machine.
The job log can be written to your computer in CSV
format using a Web browser. This setting is used to
clear the job log. There is normally no need to use the
setting.

"Energy save" provides the following settings to reduce
your power costs. From an environmental perspective,
this also helps conserve natural resources and reduce
pollution.

● Toner save in printer mode
● Toner save in copy mode
● Auto power shut-off
● Auto power shut-off timer
● Preheat mode setting

Printing in the toner save mode will reduce toner
consumption. If toner save is set, black solid areas will
be printed as halftone. (This setting is effective only for
printing without use of the dedicated printer driver. If
the printer driver is used, the printer driver setting will
override this setting.)

This setting is used to save toner in copy mode. This
setting functions the same way as toner save in printer
mode.

If the machine is not used for a set duration of time,
auto power shut-off activates to enable maximum
conservation of energy.
This function allows you to reduce power costs, and at
the same time helps conserve natural resources and
reduce pollution.
This setting is used to enable or disable auto power
shut-off. To disable the function, remove the checkmark
from the checkbox. Use this setting if you prefer that
auto power shut-off does not operate.

This setting is used to configure the time after which
auto power shut-off activates.
The time can be set to as long as 240 minutes in
increments of one minute.

If the printer is not used for the duration of time
configured in this setting after printing is finished, it will
enter preheat mode. This function reduces your power
costs, and at the same time helps conserve natural
resources and reduce pollution. 
Select the most suitable setting to match your pattern
of use of the printer.
The time can be set to as long as 240 minutes in
increments of one minute. (Preheat mode cannot be
disabled.)

Print data

Example of 
print in the 
toner save 
mode

If you prefer that auto power shut-off activates as
little as possible, it is recommended that you try
lengthening the time setting after which activation
takes place rather than disabling the function
altogether. (The time setting is changed using the
following "Auto power shut-off timer" setting.)

NOTE
● We suggest you set the most appropriate time

according to your usage pattern.

● This time setting is not effective when auto power

shut-off mode is disabled using the "Auto power
shut-off" setting.

The "Operation settings" are related to basic operation
of the machine and consist of the following settings:

● Keys touch sound
● Auto clear setting
● Disabling of job priority operation
● Message time setting
● Disabling of bypass printing
● Display language setting
● Key operation setting
● Disable switching of display order
● Disabling of clock adjustment

This setting is used to adjust (or turn off) the volume of
the beep that sounds when you touch a key. You can
also have three beeps sound at base values when
setting the ratio in copy mode or adjusting the exposure
in any mode.

To change the volume, touch the desired volume key.

When "KEY TOUCH SOUND AT INITIAL POINT" is
selected, three beeps will sound at the base setting
values indicated below.

If the machine is not used for a certain duration of time,
the auto clear function will clear any settings that have
been selected and return the screen to the main screen
of copy mode or the job status screen. This setting is
used to set the duration of time after which auto clear
operates. The time can be set from 10 seconds to 240
seconds in increments of 10 seconds, or the auto clear
function can be disabled. (Note that auto clear can only
be disabled for copy mode.)

This setting is used to prohibit use of the [PRIORITY]
key in the job status screen.

This setting is used to set the length of time that
messages appear in the display. (This applies to
messages that appear for a certain length of time and
then automatically disappear.) 
The time can be set to as long as 12 seconds in
increments of one second.

When a job cannot be printed because there is no
suitable paper and there is a subsequent job that can
be printed, the subsequent job will be printed ahead of
the job that cannot be printed

*1

 (page 1-15 of the

"Operation manual (general information and copier
operation)"). This setting can be used to disable
printing of subsequent jobs in this situation.
*1 Except when paper runs out in the middle of a job

This setting is used to select the display language.

These settings are used to set the length of time a key
in the touch panel must be touched before the key input
is registered, and to prevent repeated key input when a
key is touched continuously.
• Time until key input is registered

The time can be set from 0 seconds to 2 seconds in
increments of 0.5 seconds. Normally the time is set
to 0 seconds so that key input is immediately
registered when a key is touched. By lengthening the
time setting, key input can be prevented when a key
is touched accidentally. Keep in mind, however, that
when a longer setting is selected more care is
required when touching keys to ensure that key input
is registered.

• Prohibit key repeat

The touch panel contains keys such as the zoom
keys (for setting the ratio) that can be touched
continuously to make a value change until it reaches
a desired value.
This feature whereby a value changes continuously
while a key is touched is called key repeat. 
Key repeat is normally enabled. If you wish to prohibit
key repeat, select the [DISABLE AUTO KEY
REPEAT] checkbox.

Screen in which setting is 

effective

Base value

Ratio setting screen in main
screen of copy mode

Ratio = 100%

Exposure adjustment screen in
main screen of copy mode

Exposure level3
(middle level)

Exposure adjustment screen in
main screen of fax, Internet fax,
and network scanner modes

Exposure adjustment screen in
[SCAN TO HDD] in main
screen of document filing mode

SYSTEM SETTINGS

OK

KEYS TOUCH SOUND

KEY TOUCH SOUND AT INITIAL POINT

KEYS TOUCH SOUND

Off

Volume: High

Volume: Low