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Messages and keys appear in the touch panel display.
Touch the displayed keys to perform a variety of operations.
When a key is touched, a beep sounds and the selected 
item is highlighted. This provides confirmation as you 
perform an operation.

☞

Use these keys to change the mode displayed in the 
touch panel.
The indicator of a key lights when the key is selected.

[DOCUMENT FILING] key
Press this key to switch to document filing mode when 
you wish to store a document as an image file on the 
hard drive or print or transmit an image stored on the 
hard drive.

☞

Document Filing Guide

[IMAGE SEND] key
Press this key to select network scanner / fax mode to 
use the scanner function or fax function.

☞

Facsimile Guide

☞

Scanner Guide

• LINE indicator

This lights up during transmission or reception in fax or 
Internet fax, and during transmission in scan.

• DATA indicator

This lights up during reception in fax or Internet fax. 
This blinks when a received fax cannot be printed 
because of a problem such as out of paper. This lights 
up when an image is being sent in scan mode.

[COPY] key
Press this key to select copy mode. Hold the [COPY] key 
down to view the machine's total page use count and 
amount of toner remaining.

☞

Copier Guide

• READY indicator

Print data can be received when this indicator is lit.

• DATA indicator

This blinks while print data is being received and lights 
steadily while printing is taking place.

These are used to enter the number of copies and fax 
numbers.

Press this key to return the number of copies to "0".

Press this key to display the job status screen. The job 
status screen is used to check information on jobs and 
cancel jobs.
The indicator in the key lights up when the job status 
screen is displayed.

☞

 (page 12)

Press this key to display the system settings menu 
screen. The system settings can be adjusted to make the 
machine easier to use, such as configuring paper tray 
settings and storing addresses.

☞

System Settings Guide

Press this key to log out after you have logged in and used 
the machine. When using the fax function, this key can 
also be pressed to send tone signals on a pulse dial line.

☞

 (page 15)

When using the copy function, press this key to use a job 
program. When using the fax function, this key can be 
used for dialing.

DOCUMENT

FILING

IMAGE SEND

COPY

JOB STATUS

SYSTEM

SETTINGS

LOGOUT

LINE
DATA

PRINT

READY
DATA

Press this key to return to the initial operation state.
Use this key when you wish to cancel all settings that 
have been selected and start operation from the initial 
state.

Press this key to stop a copy job or scanning of an 
original.

Press this key to copy or scan an original in black and 
white. This key is also used to send a fax in fax mode.

Press this key to copy or scan an original in colour.
This key cannot be used for fax or Internet fax.

Use this key to put the machine into auto power shut-off 
mode to save energy.
The [POWER SAVE] key blinks when the machine is in 
auto power shut-off mode.

☞

 (page 14)

Use this key to turn the machine power on and off.

☞

 (page 13)

This lights up when the machine's main power switch is 
in the "On" position.

☞

 (page 13)

DOCUMENT

FILING

IMAGE SEND

COPY

JOB STATUS

SYSTEM

SETTINGS

LOGOUT

LINE
DATA

PRINT

READY
DATA

The touch panel (screen) shown in this manual is a descriptive image. The actual screen is slightly different.

(1) Settings for each function are easily selected and cancelled by touching the keys on the screen with your finger. 

When an item is selected, a beep will sound and the item will be highlighted to confirm the selection.

(2) Keys which are greyed out cannot be selected.

(1) If a key is initially highlighted in a screen, the key is 

selected. To change the selection, touch one of the 
other keys to highlight that key.

(2) Touch the [OK] key to enter the selection.
(3) Touch this key to cancel the setting.
(4) The 

 keys can be used to increase or 

decrease a value. To make a value change quickly, 
keep your finger on the key.

(1) Some items in the special modes screen are 

selected by simply touching the key of the item. 
To cancel a selected item, touch the highlighted key 
once again so that it is no longer highlighted.

(2) When settings extend over multiple screens, touch 

the 

 key or the 

 key to switch through the 

screens.

(1) When at least one special mode is selected, the 

 key appears in the base screen.

(2) The 

 key can be touched to display a list of the 

selected special modes.

Job Queue

Sets / Progress

Status

Detail

Priority

Stop/Delete

Internet Fax

Fax Job

Scan to

Print Job

1/1

Spool

Complete

Job Queue

Copy

020 / 001

Copying

Copy

020 / 000

Paper Empty

BBB BBB

020 / 000

Waiting

0312345678

002 / 000

Waiting

Special Modes

Margin Shift

OK

OK

Cancel

Right

Left

Down

Side 1

10

10

Side 2

(0  20)
mm

(0  20)
mm

Special Modes

OK

1/4

Margin Shift

Pamphlet Copy

Erase

Tandem

Copy

Dual Page

Copy

Job

Build

Ready to scan for copy.

2-Sided Copy

Original  A4

0

Output

Special Modes

File

Quick File

Full Colour

Colour Mode

2.

3.

4.

1.

A4R

B4
A3

A4

Auto

Exposure

100%

Copy Ratio

Job Detail

Settings

A4

Function Review

Margin Shift

Shift:Right

Front:10mm/Back:10mm

OK

1/3

:

Erase

Edge:10mm

Centre:10mm

:

Covers/Inserts

Front:2-Sided/Back:Insert

Insertion A:10Page/B:10Page

:

Plain

If a key that cannot be selected is touched, a double beep will sound.

System Settings (Administrator): Keys Touch Sound
This is used to adjust the volume of the beep that sounds when keys are touched. The key touch sound can also be turned 
off.

This screen appears when the [JOB STATUS] key on the operation panel is pressed.
The screen shows lists of the jobs that are reserved and in progress, and jobs that have been completed. This screen is 
used to check jobs, move a job to the top of the job queue, or delete a job.

Add paper.
When the status is "Paper Empty", the specified size of 
paper for the job is not loaded in any of the trays. In this 
case, the job will be held until the required size of paper 
is loaded. Other jobs that are waiting will be printed (if 
possible) ahead of the held job. (However, other jobs will 
not be printed if the paper ran out while printing was in 
progress.)
If you need to change the paper size because the 
specified paper size is not available, touch the key of the 
job in the list to select it, touch the [Detail] key described 
in (8), and select a different paper size.

• Lists are displayed of jobs that are reserved and in 

progress (the job queue), and completed.
When the [Print Job] key is touched in the mode switch 
keys, the job status screen selector key changes to 
show the "Spool" list.
Each job key in the lists shows a brief description of 
the job and its status.

• The "Spool" screen shows spooled print jobs and 

encrypted PDF direct print jobs. To move an encrypted 
PDF job from the spool list to the "Job Queue", touch 
the key of the job and enter the job password.

This switches the job list display to spooled jobs, the job 
queue, or completed jobs.
[Spool]:  This shows encrypted PDF jobs printed by direct 

printing. The [Spool] key can be displayed when 
print jobs are displayed.

[Job Queue]:  This shows reserved jobs and the job in 

progress.

[Complete]: This shows completed jobs.

Use these keys to switch to print mode, scan mode, fax 
mode, or Internet fax mode.

• The [Print Job] key shows the list of copy, print, 

received fax, received Internet fax, and self print jobs.

• The [Scan to] key shows the list of transmission jobs 

that use the scanner function.

• The [Fax Job] key shows the list of transmission jobs 

that use the fax and PC-Fax functions.

• The [Internet Fax] key shows the list of transmission 

jobs that use the Internet fax and PC-I-fax functions.

For more information on the job status screen in each 
mode, see the manual for each mode.

These change the page of the displayed job list.

Use this key to cancel the job currently in progress or a 
selected reserved job. Note that printing of received 
faxes and received Internet faxes cannot be cancelled.

A reserved job in the "Job Queue" screen can be printed 
ahead of all other reserved jobs by selecting the job and 
then touching this key.
In the print job queue, you can select a print or copy job 
to which you wish to give priority and touch this key. The 
job in progress stops and printing of the selected job 
begins. When the selected job is completed, the 
interrupted job resumes.

This shows detailed information on a selected job.
When a job has been stored using Quick File or File in 
document filing mode, or when a broadcast transmission 
has been performed in image send mode, the job 
appears as a key in the [Complete] screen. You can 
touch this key to show details on the completed job, and 
you can also touch the [Call] key that appears to reprint 
or resend the job.

A job that appears in the completed jobs screen as a key 
can be touched followed by the [Call] key to reprint or 
resend the job. This is the same [Call] key that appears 
when the [Detail] key is touched.

Job Queue

Sets / Progress

Status

Detail

Priority

Stop/Delete

Internet Fax

Fax Job

Scan to

Print Job

1/1

Spool

Complete

Job Queue

Copy

020 / 001

Copying

Copy

020 / 000

Paper Empty

BBB BBB

020 / 000

Waiting

0312345678

002 / 000

Waiting

Detail

Call

Internet Fax

Spool

Complete

Job Queue