Sharp SHARPSOFT (serv.man2) Handy Guide ▷ View online
Payment Summary and Payment by Server Reports
When used with deposits in V2.09 or earlier of our software, these reports include separate
blocks of “Payment for Deposits” and “Payments for Items”.
blocks of “Payment for Deposits” and “Payments for Items”.
One of the reasons for this separation is to mitigate the issue of having the same payment
essentially counted twice, e.g. a deposit that was purchased by cheque will be reported by
CASHRSP as a payment by cheque at the time of purchase, and then reported again as a
(separate) deposit payment when the deposit is eventually redeemed.
essentially counted twice, e.g. a deposit that was purchased by cheque will be reported by
CASHRSP as a payment by cheque at the time of purchase, and then reported again as a
(separate) deposit payment when the deposit is eventually redeemed.
It would be possible to work round this up to a point by only reporting the original purchase
of the deposit, but this would give a misleading account of the value of items sold within
each timeframe, and could also reflect unfairly on the performance of servers (clerks) who
had redeemed a large number of deposits as payment for sales.
of the deposit, but this would give a misleading account of the value of items sold within
each timeframe, and could also reflect unfairly on the performance of servers (clerks) who
had redeemed a large number of deposits as payment for sales.
This separation of deposit purchases from item purchases is more difficult in recent versions
of Sharp Pos V4, as items and deposits may now be purchased in a single transaction. This
makes it impossible, in turn, to reasonably allocate the various payment values (e.g. tender,
amount, gratuity) between items and deposits for these transactions. We have added a new
section to our summary reports to display these “split transactions” as below:
of Sharp Pos V4, as items and deposits may now be purchased in a single transaction. This
makes it impossible, in turn, to reasonably allocate the various payment values (e.g. tender,
amount, gratuity) between items and deposits for these transactions. We have added a new
section to our summary reports to display these “split transactions” as below:
As some users may complain that this new block makes the report appear too “busy”, I have
added an option on the Reports tab to “Show deposit purchases separately in payment
summary”. Leaving this option un-ticked will cause the three blocks of payment information
to be consolidated into one as shown below, with the previously stated disadvantage that
redeemed deposits will now be counted twice.
added an option on the Reports tab to “Show deposit purchases separately in payment
summary”. Leaving this option un-ticked will cause the three blocks of payment information
to be consolidated into one as shown below, with the previously stated disadvantage that
redeemed deposits will now be counted twice.
The actual amount of money received (with deposit payments not being counted twice) may
be seen in the “Net Total” at the bottom of the “Net payments received” section. As an
example of this, if a cheque for £10 is given in payment for goods to the value of £6, and £4
is given as change, then the net amount of cheque payment will be £10 and the net amount
of cash payment will be minus £4.
be seen in the “Net Total” at the bottom of the “Net payments received” section. As an
example of this, if a cheque for £10 is given in payment for goods to the value of £6, and £4
is given as change, then the net amount of cheque payment will be £10 and the net amount
of cash payment will be minus £4.
The overall “Net Total” in this context is equivalent to the following sum:
Overall amount total from “Payments” section PLUS
Overall gratuity total from the “Payments” section MINUS
Deposits redeemed total from the “Deposit Summary” section
Another way of putting this is that the actual amount of money received (“Net Total”) is
equal to the payment retained from each transaction (“Amount” plus “Gratuity”) minus the
total amount of payment tendered (“Tender”) that was made up of redeemed deposits,
since no new money is received when a deposit is redeemed.
equal to the payment retained from each transaction (“Amount” plus “Gratuity”) minus the
total amount of payment tendered (“Tender”) that was made up of redeemed deposits,
since no new money is received when a deposit is redeemed.
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